Clean Power Alliance Board of Directors
March 6, 2025

Board of Directors of the
Clean Power Alliance of Southern California
Regular Meeting
Thursday, March 6, 2025
2:00 p.m.

Visit CPA’s YouTube Channel to view a Live Stream of the Meeting www.youtube.com/@CPApublicmeetings
*There may be a streaming delay of up to 90 seconds. This is a view-only live stream.

Clean Power Alliance
Diana Mahmud Board Room
801 S. Grand Ave., Suite 400
Los Angeles, CA 90017
Members of the public may also participate in this meeting at the following locations:

Calabasas City Hall
Council Conference Room
100 Civic Center Way
Calabasas, CA 91301
Ventura County Government Center
Point Mugu Conference Room, 4th Floor
Hall of Administration
800 South Victoria Avenue
Ventura, CA 93009
Whittier City Hall
Admin Conference Room
13230 Penn Street
Whittier, CA 90602
South Bay Cities Council of Governments
Conference Room
2355 Crenshaw Blvd., Suite 125
Torrance, CA 90501
PUBLIC COMMENT: Members of the public may submit their comments by one of the following options:
• Email Public Comment: Members of the public are encouraged to submit written comments on any agenda item to [email protected] up to four hours before the meeting. Written public comments will be announced at the meeting and become part of the meeting record. Public comments received in writing will not be read aloud at the meeting. • Provide Public Comment During the Meeting: The General Public Comment item is reserved for persons wishing to address the Board on any Clean Power Alliance-related matters not on today’s agenda. Public comments on matters on today’s Consent Agenda and Regular Agenda shall be heard at the time the matter is called. Comments on items on the Consent Agenda are consolidated into one public comment period. Members of the public who wish to address the Board at CPA’s Office are requested to complete a comment card and provide it to staff. If you are attending from a remote location, please identify yourself to a CPA representative when your item is called. Each speaker is limited to two (2) minutes (in whole-minute increments) per agenda item with a cumulative total of five 5 minutes to be allocated between the General Public Comment, the entire Consent Agenda, or individual items in the Regular Agenda. Please refer to Policy No. 8 – Public Comment for additional information.

Agenda Page 1 of 125
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ACCESSIBILITY: Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least two (2) working days before the meeting at [email protected] or (213) 713- 5995. Notification in advance of the meeting, while not required, will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ROLL CALL

GENERAL PUBLIC COMMENT

CONSENT AGENDA

1. Approve Minutes from the February 6, 2025, Board of Directors Meeting

2. Adopt Resolution No. 25-03-081 to Approve CPA’s Government Claims Procedure Policy No. 2025-19

3. Approve a Professional Services Agreement with Mellady Direct Marketing for Printing and Mailing Services for a Total Not-To-Exceed (”NTE”) Amount of $1,000,000 Per Contract Year for a One-Year Term, with an Option to Extend for Two Successive One (1) Year Terms for a Maximum Of Two Additional Years for a Total NTE Amount of $3,000,000

4. Approve Energized Communities Innovation Fund Recipients - (i) Carson, (ii) Culver City, (iii) Oxnard, (iv) Santa Monica, (v) West Hollywood – and Authorize the Chief Executive Officer to Execute Participation Agreements with the Selected Member Agencies for a Total of $1,000,000 to Implement the Proposed Innovation Fund Projects

5. Receive and File Quarterly Financial Report

6. Receive and File Quarterly Risk Management Team Report

7. Receive and File Quarterly Member Agency Programs Report

8. Receive and File Monthly Bill Positions Report

9. Receive and File Monthly Community Advisory Committee Report

REGULAR AGENDA
Action Items

10.Receive a Presentation Board Stipends and Direct Staff to either:

Option 1: Bring an amendment to the “CPA Reimbursements for Board of Directors” policy for Board consideration to implement the provision of stipends for Board Directors and/or the Community Advisory Committee beginning in July 2025; or,
Agenda Page 2 of 125
Option 2: Suspend consideration of the provision of stipends for Board Directors and/or the Community Advisory Committee until a later date Information Item

11.Receive Communications & Marketing Quarterly Update and 2025 Look Ahead Presentation

COMMITTEE CHAIR UPDATES
Director Cedric Hicks, Chair, Legislative & Regulatory Committee Director Susan Santangelo, Chair, Finance Committee
Director Robert Parkhurst, Chair, Energy Planning & Resources Committee

MANAGEMENT REPORT

BOARD MEMBER COMMENTS

REPORT FROM THE CHAIR
ADJOURN – NEXT REGULAR MEETING APRIL 3, 2025
Public Records: Public records that relate to any item on the open session agenda for a regular Board Meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all, or a majority of, the members of the Board. Public records are available for inspection at CPA’s Office at 801 S. Grand Ave., Suite 400, Los Angeles, CA 90017, or online at www.cleanpoweralliance.org/agendas.

Agenda Page 3 of 125
Commonly Used Acronyms
BESS Battery Energy Storage System
CAC Community Advisory Committee
CAISO California Independent System Operator
CALCCA California Community Choice Association
CalEVIP California Electric Vehicle Incentive Program
CARB California Air Resources Board
CARE California Alternate Rates for Energy (Low Income Discount Rate) CCA Community Choice Aggregation
CEC California Energy Commission
CPUC California Public Utilities Commission
DA Direct Access (Private Retail Energy Supplier)
DAC Disadvantaged Community (As Defined by Calenviroscreen 3.0) DER Distributed Energy Resources
DR Demand Response
ERMP Energy Risk Management Policy
ERRA Energy Resource Recovery Account (SCE Generation Rate Setting)
ESA Energy Storage Agreement
EVSE Electric Vehicle Supply Equipment (EV Charger)
FERA Family Electric Rate Assistance (Low Income Discount Rate) GHG Greenhouse Gas
IOU Investor Owned Utility
IRP Integrated Resource Plan
JPA Joint Powers Authority
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Commonly Used Acronyms
Kwh Kilowatt-Hour (A Measure of Energy Used in A One-Hour Period) Kw Kilowatt = 1,000 Watts (Watt = A Measure of Instantaneous Power) LSE Load Serving Entity
MB Medical Baseline (Discount Rate for Medical Equipment Needs) MW Megawatt = 1,000 Kilowatts
Mwh Megawatt-Hour = 1,000 Kilowatt-Hours
NEM Net Energy Metering (Usually for Customers with Solar) OAT Other Applicable Tariffs
PCIA Power Charge Indifference Adjustment (Can Be Called “Exit Fee”) PCC1 Renewable Energy Generated Inside California
PCC2 Renewable Energy Generated Outside California
PCC3 A REC from A Renewable Resource, Delivered Without Energy PCL Power Content Label
POU Publicly Owned or Municipal Utility
PPA Power Purchase Agreement
PSPS Public Safety Power Shutoff
PV Photovoltaic (Solar) Panels
RA Resource Adequacy
REC Renewable Energy Credit
RPS Renewables Portfolio Standard
T&D Transmission and Distribution
TOU Time Of Use (Used to Refer to Rates that Differ by Time Of Day) WECC Western Electricity Coordinating Council
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Staff Report – Agenda Item 1
To: Board of Directors
Subject: Approve Minutes from the February 6, 2025, Board of Directors Meeting
Date: March 6, 2025

RECOMMENDATION
Approve.

ATTACHMENT

1. Minutes

Agenda Page 6 of 125

MINUTES
Board of Directors of the
Clean Power Alliance of Southern California
Regular Meeting
Thursday, February 6, 2025, 2:00 p.m.

Meeting videos are available on CPA's YouTube Channel.
http://www.youtube.com/@CPApublicmeetings
Board members participated from the following locations:

Calabasas City Hall
Council Conference Room
100 Civic Center Way
Calabasas, CA 91301
Clean Power Alliance
Diana Mahmud Board Room
801 S. Grand Ave., Suite 400
Los Angeles, CA 90017
Whittier City Hall
Admin Conference Room
13230 Penn Street
Whittier, CA 90602
Ventura County Government Center
Point Mugu Conference Room, 4th Floor
Hall of Administration
800 South Victoria Avenue
Ventura, CA 93009
South Bay Cities Council of Governments
Conference Room
2355 Crenshaw Blvd., Suite 125
Torrance, CA 90501
Beverly Hills City Hall
2 nd Floor
Room 280B
Beverly Hills, CA 90210

CALL TO ORDER & ROLL CALL
Chair Klein Lopez called the meeting to order at 2:00 p.m. and Gabriela Monzon, Clerk of the Board, conducted roll call.

PLEDGE OF ALLEGIANCE
Director Maloney led the Pledge of Allegiance
Roll Call
1 Agoura Hills Deborah Klein Lopez Chair Present
2 Alhambra Jeff Maloney Director Present
3 Arcadia Absent
4 Beverly Hills Julian Gold Alternate Remote
5 Calabasas Ed Albrecht Director Remote
6 Camarillo Susan Santangelo Director Remote
7 Carson Cedric Hicks Director Remote
8 Claremont Jennifer Stark Alternate Present
9 Culver City Yasmine-Imani McMorrin Director Present
Board of Directors Item 1
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10 Downey Horatio Ortiz Director Remote
11 Hawaiian Gardens Absent
12 Hawthorne Alex Monteiro Director Present
13 Hermosa Beach Raymond Jackson Director Remote
14 Los Angeles County Absent
15 Malibu Absent
16 Manhattan Beach David Lesser Director Remote
17 Monrovia Edward Belden Director Present
18 Moorpark Chris Barrett Director Remote
19 Ojai Michelle Ellison Alternate Remote
20 Oxnard Bert Perello Director Remote
21 Paramount Adriana Figueroa Alternate Remote
22 Port Hueneme Laura Hernandez Director Remote
23 Redondo Beach Absent
24 Rolling Hills Estates Steve Zuckerman Alternate Remote 25 Santa Monica Gleam Davis Alternate Present
26 Santa Paula Jenny Crosswhite Director Present
27 Sierra Madre Robert Parkhurst Director Present
28 Simi Valley Rocky Rhodes Director Present
29 South Pasadena Omari Ferguson Director Present
30 Temple City Ed Chen Director Present
31 Thousand Oaks David Newman Director Remote
32 City of Ventura Absent
33 Ventura County Vianey Lopez Vice Chair Present
34 West Hollywood Absent
35 Westlake Village Ray Pearl Director Remote
36 Whittier Mary Ann Pacheco Director Remote
All votes are unanimous unless otherwise stated. Redlines denote factual corrections to the record.

GENERAL PUBLIC COMMENT
Board of Directors Item 1
Agenda Page 8 of 125
There was no public comment.

CONSENT AGENDA

1. Approve Minutes from the December 5, 2024, Board of Directors Meeting

2. Approve and Authorize the Chief Executive Officer to Execute Amendment No. 3 to the TRC Solutions, Inc. Professional Services Agreement Extending the Agreement by 18 Months and Increasing the Not-To-Exceed Amount to $596,220 for the Duration of the Renewal Term

3. Approve a Professional Services Agreement with Langan CA, Inc. for Geographic Information System (GIS) Services and a GIS Web Browser Tool with a Not-To-Exceed Amount of $100,000 Per Contract Year for a 1-Year Term, with an Option to Extend for an Additional 1-Year Renewal Term for a Not-To-Exceed Amount of $100,000 for a Total Not-To-Exceed Amount of $200,000

4. Approve and Authorize the Chief Executive Officer to Execute Two Memoranda of Understanding for Pre-Apprenticeship Training Programs with Total Funding in the Amount of $993,000 Consisting of:

A. An MOU for a 3-Year Term with Flintridge Center in the Total Amount of $435,000; and,
B. An MOU for a 3-Year Term with Women in Non-Traditional Employment Roles in the Total Amount of $558,000

5. Receive and File Monthly Community Advisory Committee Report Motion: Director Rhodes, Simi Valley
Second: Director Parkhurst, Sierra Madre
Vote: The consent agenda was approved by roll call vote. Directors Stark, Zuckerman, and Ferguson abstained. Directors Figueroa and Pearl abstained from Item No. 1 only.

REGULAR AGENDA
Action Items

6. Adopt Resolution 25-02-079 to Approve New Rates for Phases 1-6 Customers Effective March 1, 2025, Consistent with the 2025 Interim Rates Adjustment Approach, Specified Therein
Ted Bardacke, Chief Executive Officer, discussed the need for a rate adjustment.

SCE's 9 percent decrease in generation rates plus an unfavorable California Public Utilities Commission (CPUC) decision negatively impacted CPA's competitive position. Residential total bill premiums now range from 7 percent for Lean Power to 13 percent for 100% Green Power, with most CPA residential customers receiving an approximate 9 percent increase in their total bills due to an SCE delivery rate increase. The Executive Committee recommended an approach that would allow CPA to stay close to budget for Fiscal Year 2024-2025, significantly improve CPA’s competitive position, and reduce customer bills.

Mr. Bardacke presented figures showing how the recommended adjustments would compare to SCE rates, contribute to CPA’s net position, and impact reserves. The goal is to position CPA to weather future rate and market volatility, progress toward the Board’s maximum 50 percent reserve target in the next fiscal year and provide customers with rate relief before the next rate-setting cycle.

Board of Directors Item 1
Agenda Page 9 of 125
Staff requested that the Board adopt an interim rate adjustment for residential and small and medium business customers based on a reserve percentage target of 40 to 44 percent and CPA’s projected Fiscal Year 2024-2025 cost of service, such that the 100% Green Power rate product targets a 6 percent total bill premium compared to SCE rates as of January 1, 2025, Clean Power targets a 1 percent total bill premium compared to SCE rates as of January 1, 2025, and Lean Power targets a 0 percent total bill discount compared to SCE rates as of January 1, 2025.

For large commercial, pumping and agriculture, and street and area lighting customer rate classes, known as subset rates, the Board was asked to adjust rates based on a reserve percentage target of 40 to 44 percent and CPA’s projected Fiscal Year 2024-2025 cost of service.

Chair Klein Lopez thanked the Executive Committee for the recommendation, which aims to reduce cost impacts on the customer, and remain financially stable.

The recommendation would be in effect for four months until new rates are set in the standard annual rate setting cycle. Directors Maloney and Rhodes expressed their support for the recommendation, with Director Rhodes supporting a truncated rate setting process when the proposal is to reduce rates. Director Gold also supported the recommendation and credited staff for achieving a healthy, stable reserve.

Staff clarified for Director Zuckerman that SCE is not currently offering a 100 percent renewable energy rate to new customers; instead, there is a waitlist for that rate that is at least two years long. In response to Director Lesser’s question about reserves in an emergency, staff said CPA has 171 days of liquidity on hand, a robust credit line, and healthy contingency funds to absorb any shock to the finances. Director Figueroa asked if staff was prepared to notify customers regarding SCE’s role in rate increases; staff suggested using a chart that shows how CPA’s rates have gone up and down over time and explained that the CPUC sometimes favors bundled customers rather than CCA-served customers. Chair Klein Lopez stated that she and Supervisor Horvath had met with CPUC representatives and CPA’s proposals were rejected without explanation.

Motion: Director Gold, Beverly Hills
Second: Director Rhodes, Simi Valley
Vote: Item 6 was approved by a roll call vote.

1. Approve and Authorize the Chief Executive Officer to Execute the following:

A. A15-Year Renewable Power Purchase Agreement with Cape Generating Station 2, LLC; and,
B. Amendment No. 1 to the Original Renewable Power Purchase Agreement Between CPA and Cape Generating Station 2, LLC
John McNamara, Director of Structured Contracts, presented the Cape Station Power Purchase Agreement (PPA) and Amendment. The first is a 15-year incremental geothermal contract, and the second is an amendment to the existing 15-year geothermal contract. The incremental capacity will provide additional renewable energy deliveries in hours when wind and solar resources do not produce energy.

A 2021 CPUC decision requires CPA to procure 679 MW of new reliable capacity between 2023 and 2026, including 59 MW of baseload renewables such as Board of Directors Item 1
Agenda Page 10 of 125
geothermal or biomass. Opportunities for new geothermal resources are limited due to resource-dependent sitting potential, mostly outside of CAISO or out of state, and lack of transmission capacity into CAISO. CPUC’s recent Slice of Day Resource Adequacy program reform has made resources like Cape Station highly valuable for RA. Cape Station has been the only resource staff has been able to identify to meet its MTR baseload renewables compliance.

Director Parkhurst, Chair of the Energy Committee, inquired about the technology used at Cape Station, and staff responded that horizontal drilling allows for one injection that utilizes multiple sideways wells, improving production at the well.

Director Parkhurst expressed support for the proposals as they are critical to meeting MTR compliance with technology that creates reliable baseload 24/7 energy. In response to Director Crosswhite’s question about CPA continuing to search for renewable energy, staff stated they continue to solicit eligible resources and have met with developers over the years working on such projects, in particular geothermal energy from the Salton Sea in the Imperial Valley. Director Rhodes encouraged staff to seek alternative projects as CPA does not have a backup project if this fails. He also expressed concern about price-gouging as these energy products become scarcer.

Director Newman inquired about the available labor force for the project, and staff responded that the drilling technology had been borrowed from the oil industry, so there are workers trained in those techniques and close enough to travel to the project site. As geothermal production grows, the workforce will grow as well. Staff clarified for Director Ferguson that once interconnection rights into California are established, the developer will have a pathway to a Generator Interconnection Agreement (GIA). In response to Director Zuckerman’s inquiry about Fervo’s performance, Mr. McNamara explained that the project has until 2026 to secure transmission rights and then meet a construction start date. Otherwise, the contract will be terminated.

Motion: Director Parkhurst, Sierra Madre
Second: Director Monteiro, Hawthorne
Vote: Item 7 was approved by roll call vote. Director Ferguson abstained.

8. Approve Salary Grades for CPA Employees;
B. Adopt Resolution No. 25-02-080 Approving the Updates to CPA’s Employee Handbook; and,
C. Approve Amendment of General Counsel Employment Contract Extending the Length of the Contract by 1.5 Years to June 30, 2028, at a Base Salary of $469,864 Effective February 16, 2025, Commensurate with CPA Staff at the Same Salary Grade as the General Counsel
Monique Edwards-Greer, Chief Administrative Officer, provided background information regarding last year’s compensation and benefits study and explained CPA’s compensation philosophy and how it compares to four market sectors.

The study showed that CPA’s overall placement for all positions is generally in the 3rd Quartile. This differentiation becomes clearer when senior executive positions (six in total) are analyzed separately. As the only employee besides the CEO with a direct contract with the Board, the General Counsel has seen their salary fall behind. Regarding the Caregiver Leave program, Dr. Edwards-Greer stated it Board of Directors Item 1
Agenda Page 11 of 125
provides up to six weeks of paid leave annually with a total cap of 12 weeks throughout an employee’s employment with CPA. The employee must have worked at CPA for one year, provide care for a parent or stepparent, and show certification from a health care provider. If caregiving demands go beyond six weeks, the employee can apply for Paid Family Leave and/or State Disability benefits and use sick or vacation time to get to full salary.

Regarding the General Counsel’s salary, Director Lesser asked if comparable organizations were surveyed, to which staff responded that Mercer reviewed market data and job descriptions for all C-suite positions, including the General Counsel. Staff then clarified to Director Pearl that the General Counsel’s salary adjustment was equivalent to a 715 percent salary adjustment. Director Barrett asked if staff had considered adding children to the Caregiver Leave program, and staff replied that, for now, the benefit is limited to parents; however, adding children could be a possibility in the future. Director Figueroa asked about the impact on CPA’s operations if many employees in one department take the allotted time at once; staff stated that from experience, employees do not typically take the full allotment at once but divide their leave into smaller increments and noted that leave must be approved. Director Ferguson supported the program as many employees have elderly parents to care for.

Motion: Director Monteiro, Hawthorne
Second: Director Davis, Santa Monica
Vote: Item 8 was approved by a roll call vote. Director Pearl voted No.

Information Item

9. Receive Quarterly Communications Report and 2025 Look Ahead Presentation Item 9 will be rescheduled for a future Board meeting

MANAGEMENT REPORT
Ted Bardacke, Chief Executive Officer, reported on the January 2025 fires, related power outages, and the impacts on CPA customers, noting that Altadena and Malibu experienced the longest Public Safety Power Shutoff (PSPS) period in history. CPA has lost several thousand customers and will not serve them again until the rebuilding process occurs. A benefit of CPA’s extensive customer base is that these losses, based on information currently available, will not have a material financial impact on CPA.

Mr. Bardacke stated that although the cause of the fires has not been officially identified, many have asked if SCE caused them. Mr. Bardacke reported that CPA will be involved in recovery, rebuilding, and increasing resilience in areas vulnerable to PSPS. The anticipated focus will be threefold: to review CPA’s customer programs to increase resiliency and wildfire preparedness in each household, rebuild at the individual building level, and build community resiliency. Additionally, round two of the Power Ready Program is open, providing free solar plus backup energy systems to member agencies, and up to 250 sites can be assessed, including three Los Angeles County libraries that serve as cooling centers during high-heat weather.

Director Ferguson commented that undergrounding utilities would be tremendously beneficial and added that undergrounding may be more easily facilitated during rebuilding in areas affected by the wildfires. Staff responded that the City of Berkeley, which is part of a CCA, has pursued undergrounding using a similar structure as street-lighting special Board of Directors Item 1
Agenda Page 12 of 125
assessment districts. In response to Director Zuckerman's inquiry regarding changes at the federal level impacting the renewable energy industry, staff stated that they are focusing on tax policy, particularly the tax/budget reconciliation process.

Director Albrecht stated that undergrounding would be necessary to avoid destruction from another wildfire and suggested the Army Corps of Engineers as an agency to do that work.

Director Rhodes suggested that CPA urge SCE to change their benchmarks for initiating PSPS events to reduce them, especially if SCE is found not to have caused the wildfires and if it has succeeded at hardening infrastructure against fires. Director Gold stated that SCE indicated it had likely sparked one of the Los Angeles area fires.

COMMITTEE CHAIR UPDATES
Director Parkhurst, Chair of the Energy Committee, reported on the Clean Energy Innovation Solicitation program, recently approved by the Energy Committee. The goal is to find emerging technologies and new business models to expand CPA’s energy portfolio.

BOARD MEMBER COMMENTS
Director Crosswhite reported that she attended Lobby Day in Sacramento along with CPA staff. The group met with representatives of CalCCA and other CCAs and newly elected state legislators. Topics discussed were affordability related to delivery, the Cap-and-Trade Bill, wildfire recovery, the Moss Landing battery energy storage fire, and Resource Adequacy (RA) issues.

REPORT FROM THE CHAIR
Chair Klein Lopez acknowledged the destruction caused by the wildfires and remarked that CPA will participate in the rebuilding efforts. She reminded the Board that CPA’s mission is to reduce extreme weather events by supporting the use of renewable energy.

In 2024, CPA customers helped avoid the release of four billion pounds of GHG emissions.

ADJOURN
Chair Klein Lopez adjourned the meeting at 4:21 p.m. in memory of those who lost their home in the recent fires.

Board of Directors Item 1
Agenda Page 13 of 125
Staff Report – Agenda Item 2
To: Board of Directors
From: Nancy Whang, General Counsel
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Adopt Resolution No. 25-03-081 Establishing and Approving CPA’s Government Claims Procedure Policy No. 2025-19
Date: March 6, 2025

RECOMMENDATION
Adopt Resolution No. 25-03-081 Establishing and Approving CPA’s Government Claims Procedure Policy No. 2025-19.

BACKGROUND/DISCUSSION
The California Government Claims Act (the “Act”) specifies the process and timing for bringing claims against public entities as a prerequisite to filing a lawsuit.1 The Act also authorizes local public agencies to institute a policy that would govern claims that are exempted or not otherwise governed by the Act. Staff are recommending that CPA institute a policy that would govern claims that are not otherwise governed by the Act.

Many public agencies, such as Los Angeles County, Ventura County, and at least 30 of our member cities, have ordinances or regulations that govern the submission of claims that are not otherwise governed by the Act.2 Examples of such claims are claims by the 1 CA Government (“Govt”) Code §§ 900, et seq.
2 Many other CCAs, including Marin Clean Energy, San Jose Clean Energy, and Clean Power SF, have similar claims policies.

Agenda Page 14 of 125
Board of Directors Item 2
State or other public agencies against CPA, employee claims for wages, benefits, or other expenses or allowances.

CPA’s proposed Government Claims Policy (“Policy”) specifies that the process and timing for submitting claims mirror those set forth in the Act. For example, the Policy will comport with Government Code Section 911.2 and require that claims for death, personal injury, or damage to personal property or crops must be presented not less than six months after accrual. All other causes of action must be brought not later than 1 year after accrual.

There are no current claims or circumstances that require the enactment of this Policy.

This Policy is being presented as a matter of good governance and as a cautionary measure so that CPA can have the same opportunity to timely investigate, to settle meritorious claims (if appropriate), or to make appropriate fiscal planning decisions for those claims not governed by the Act as it would for those claims that are governed by the Act.

ATTACHMENTS

1. Resolution No. 25-03-081

2. Alternative Claims Procedure Policy No. 2025-19
Agenda Page 15 of 125
RESO NO. 25-03-081
RESOLUTION NO. 25-03-081

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE

CLEAN POWER ALLIANCE OF SOUTHERN CALIFORNIA

ESTABLISHING AND APPROVING A CLAIMS PROCEDURE
POLICY PURSUANT TO GOVERNMENT CODE SECTION 935

THE BOARD OF DIRECTORS OF THE CLEAN POWER ALLIANCE OF SOUTHERN CALIFORNIA DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

WHEREAS, the Clean Power Alliance of Southern California (formerly known as Los Angeles Community Choice Energy Authority) (“Clean Power Alliance” or “CPA”) was formed on June 27, 2017;
WHEREAS, the Government Claims Act (Government Code section 900 et seq.) (hereinafter "Act") sets forth the general procedure for the presentation of claims as a prerequisite to commencement of actions for money or damages against local public entities;
WHEREAS, the Act excepts certain claims against local public entities from the presentation procedures of the Act;
WHEREAS, the Act also specifies that local public entities may adopt a procedure for claims excepted under the Act and which are not governed by any other statutes or regulations;
WHEREAS, all claims against CPA, for money or damages, which are not otherwise governed by the Act or any other state statute or regulation, may be governed by a regulation adopted in accordance with Government Code section 935; and,

WHEREAS, the Board now desires to adopt a procedure to govern the presentation requirements of those excepted claims to establish a claims procedure pursuant to Government Code section 935.

NOW, THEREFORE, BE IT DETERMINED, AFFIRMED, AND ORDERED BY

THE BOARD OF DIRECTORS OF THE CLEAN POWER ALLIANCE OF SOUTHERN CALIFORNIA that the attached Claims Procedure Policy, presented as Exhibit A, is hereby established and approved as of March 6, 2025; and IT IS FURTHER DETERMINED, AFFIRMED, AND ORDERED that this Resolution shall be continuing and remain in full force and effect.

Agenda Page 16 of 125
RESO NO. 25-03-081
APPROVED AND ADOPTED this 6th day of March 2025.

Deborah Klein Lopez, Chair
ATTEST:

Gabriela Monzon, Secretary

Agenda Page 17 of 125
RESO NO. 25-03-081

EXHIBIT A

CPA ALTERNATIVE CLAIMS PROCEDURE POLICY

Agenda Page 18 of 125

Policy Title Claims Procedure Policy
Policy Number CPA 2025-19 Effective: 03/06/2025
I. Purpose
This Claims Procedure Policy (“Policy”) of the Clean Power Alliance of Southern California (“CPA”) establishes the requirement of the presentment of claims not otherwise prescribed by statute or regulation and the requirement that such presentment be a prerequisite to commencement of actions for money or damages against CPA.

II. Policy

1. Claim Required: All claims against CPA, for money or damages, which are not otherwise governed by the Government Claims Act (California Government Code section 900 et seq.) or any other state statute or regulation, shall be governed by the procedure prescribed in this Policy, in accordance with Government Code section 935.

2. Claim prerequisite to suit: All claims shall be presented as provided in this Policy and acted upon by CPA prior to the filing of any legal action on such claims. No such action may be maintained by a person who has not complied with the procedures set forth in this Policy.

3. Procedures
a. Time of presentation: The claim must be presented to CPA’s Board Clerk (“Clerk”) within the time requirements set forth in Government Code section 911.2. For purposes of determining whether a claim is timely presented, a claim is presented to the Clerk when it is received at the mailing address for the Board.

The mailing address is: 801 S. Grand Ave., Suite 400, Los Angeles, CA 90017. b. Form: All claims shall be made in writing and signed and verified by the claimant or by his or her guardian, conservator, executor, or administrator. No claims may be filed on behalf of a class of persons unless verified by every member of that class as required by this section. In addition, all claims shall contain the information required by Government Code section 910.
c. Late Filing: In accordance with Section 935 of the Government Code, the late filing of claims pursuant to this chapter is regulated by Sections 911.4 to 912.2, inclusive, of the Government Code.

4. Consideration and Action on Claim: All claims shall be reviewed and audited by the Clerk for compliance with this Policy and submitted to the Board. The Board may

Agenda Page 19 of 125

then act on the claim, or it may refer the matter to the Executive Committee for such action. The Board or the Executive Committee shall act on a claim in the manner provided in Government Code section 912.4.

III. Severability
If any section, subsection, sentence, or clause of this Policy is determined to be illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of this Policy as a whole or of any section, subsection, sentence, or clause herein that is not so determined.

Agenda Page 20 of 125
Staff Report – Agenda Item 3
To: Board of Directors
From: Dr. Monique Edwards-Greer, Chief Administrative Officer Reviewed By: Nancy Whang, General Counsel
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Professional Services Agreement with Mellady Direct Marketing Date: March 6, 2025

RECOMMENDATION
Approve a Professional Services Agreement with Mellady Direct Marketing (“Mellady”) for printing and mailing services with a Not-To-Exceed (”NTE”) amount of $1,000,000 per contract year for a one-year term, with an option to extend for two successive one (1) year terms for a maximum of two additional years for a total NTE amount of $3,000,000.

BACKGROUND/DISCUSSION
Throughout the year, CPA sends several types of notices to customers such as Move-In Mailers, Joint Rate Comparisons, Power Content Labels, and other forms of marketing and outreach that require the use of a printing and mailing service provider. Through a request for proposal (RFP) selection process, CPA contracted with Mellady in September 2021 to provide printing and mailing services. To ensure continuity of service during the enrollment of new member agencies in 2024, the existing Mellady contract was amended in July 2024 to extend the term to April 30, 2025, without any increase in compensation.

Selection Process and Contract Summary
In November 2024, CPA released an RFP for Printing and Mailing Services and received a total of seven proposals in response to the RFP. Following interviews and negotiations, staff is recommending approval of the professional services agreement with Mellady.

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Board of Directors Item 3
Headquartered in Los Angeles County, Mellady Direct Marketing has over three decades of experience with municipal, business, and non-profit noticing, including Los Angeles Metro, Los Angeles County Department of Consumer and Business Affairs, Santa Clarita Valley Water Agency, and Waste Management. Mellady Direct Marketing was approximately 6% less costly than the average total cost of their competitors in the RFP process.

The primary mailings to be included in this contract include:

Move-in Mailers:

CPA sends two mailed notices to every new customer in our service area. CPA has a different move-in notice for each of the three rate products as well as a separate letter for subset customers. The weekly average amount is approximately 4,100 notices with the highest quantity reaching over 6,700 notices.

Compliance Mailers:

Twice a year, CPA sends compliance notices to all customers about our energy content and rates (the Joint Rate Comparison Mailer and the Power Content Label). CPA emails these notices to as many customers as possible and then sends mailed notices to the remainder as well as to customers with undeliverable email addresses, approximately 250,000 notices.

Enrollment Notices:

During the enrollment of new member agencies, all eligible electricity customers receive four notices. The number of eligible customers depends on the size of the new member agency or agencies being enrolled. Ineligible program letters as well as notices to customers on net-energy metering (NEM) and budget billing plan (BBP) are also sent; quantities will vary.

Other Outreach and Program Marketing:

CPA also conducts other forms of printing, customer outreach, and marketing that require the assistance of a printing and mailing service provider. These include CPA’s Annual

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Board of Directors Item 3
Impact Report and marketing collateral and fact sheets for programs (Power Share, Energy Team, Green Leader, Energize Communities, EVSmart Charge, Power Response, etc.).  Fact sheets are printed in three languages, English, Spanish, and Chinese. Notices to inform Net Energy Metering customers about the annual true up are also printed and mailed and while stickers, decals, and door hangers are printed for specific programs like Green Leader and the Power Response Flick pilot.

FISCAL IMPACT
Fiscal Year 2024/25 costs associated with the proposed contract are included in the FY 2024/25 board-approved Budget. Contract costs associated with any renewal term will be included in future annual budget proposals.

ATTACHMENT

1. Proposed Professional Service Agreement with Mellady Direct Marketing

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1 Clean Power Alliance of Southern California
This Professional Services Agreement (this “Agreement”), dated and effective as of April 1, 2025 (the “Effective Date”), is made by and between:

CLEAN POWER ALLIANCE OF SOUTHERN CALIFORNIA (“CPA”), and MELLADY DIRECT MARKETING (“Contractor”).

CPA and Contractor are sometimes collectively referred to herein as the “Parties” and each individually as a “Party.” In consideration of the terms of this Agreement, and for other good and valuable consideration, the Parties make the following acknowledgments and agreements:

RECITALS
WHEREAS, CPA may contract with a provider for printing and mailing services; WHEREAS, CPA conducted a Request for Proposals (“RFP”) and CPA selected Contractor because Contractor has the expertise and experience to provide the specified services to CPA and offered CPA the Best Value; WHEREAS, Contractor desires to provide these specified services to CPA; WHEREAS, the purpose of this Agreement is to set forth the terms and conditions upon which Contractor shall provide services to CPA; NOW, THEREFORE, it is agreed based on the consideration set forth below by the Parties to this Agreement as follows:

AGREEMENT

1. Definitions
a. The definition of “Confidential Information” is set forth in paragraph 10.b. of this Agreement.
b. “CPA Data” shall mean all data gathered or created by Contractor in the performance of the Services pursuant to this Agreement, including any customer or customer-related data.
c. “CPA Information” shall mean all confidential, proprietary, or sensitive information provided by CPA to Contractor in connection with this Agreement. d. “CPA Materials” shall mean all finished or unfinished content, writing and design of materials but not limited to messaging, design, personalization, or other materials, reports, plans, studies, documents and other writings prepared by Contractor, its officers, employees and agents for CPA for the performance of, the purpose of, or in the course of implementing this Agreement.

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2 e. “CPA Product” includes collectively CPA Data, CPA Information, and CPA Materials.
f. “Services” shall mean the scope of work Contractor provides to CPA as specified in Exhibit A.

2. Exhibits and Attachments
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:

Exhibit A – Scope of Work
Exhibit B – Reserved
Exhibit C – Compensation
Exhibit D – Reserved
Should a conflict arise between language in the body of this Agreement and any exhibit or attachment to this Agreement, the language in the body of this Agreement controls, followed by Exhibit A, B, C, and D in that order.

3. Services to be Performed by Contractor
In consideration of the payments set forth in this Agreement and in Exhibit C, Contractor shall perform services for CPA in accordance with the terms, conditions, and specifications set forth in this Agreement and in Exhibit A (“Services”).

4. Compensation
CPA agrees to compensate Contractor as specified in Exhibit C:
a. In consideration of the Services provided by Contractor in accordance with all terms, conditions and specifications set forth in this Agreement and Exhibit A, CPA shall make payment to Contractor on a not-to-exceed basis and in the manner specified in Exhibit C.
b. Unless otherwise indicated in Exhibit C, Contractor shall invoice CPA monthly to [email protected] for all compensation related to Services performed during the previous month. Payments shall be due within fifteen (15) calendar days after the date the invoice is submitted to CPA at the specified email address. All payments must be made in U.S. dollars.

5. Term
Subject to compliance with all terms and conditions of this Agreement, the term of this Agreement shall be one (1) year from the Effective Date (“Initial Term”). At the end of the Initial Term, the Parties may renew this Agreement for two successive one (1) year terms for a maximum of two additional years (each, a “Renewal Term”), unless either Party provides ninety (90) days prior written notice of its intent not to renew the term of the Agreement (“Renewal Notice”).

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3 6. Termination
a. Termination for Convenience. CPA may terminate the Agreement in accordance with this paragraph in whole, or from time to time in part, whenever CPA determines that termination is in CPA’s best interests. A termination for convenience, in part or in whole, shall take effect by CPA delivering to Contractor, at least thirty (30) calendar days prior to the effective date of the termination or prior to a Notice of Termination specifying the extent to which performance of the Services under the Agreement is terminated.

If the termination for convenience is partial, Contractor may submit to CPA a request in writing for equitable adjustment of price or prices specified in the Agreement relating to the portion of this Agreement which is not terminated. CPA may, but shall not be required to, agree on any such equitable adjustment.

Nothing contained herein shall limit the right of CPA and Contractor to agree upon amount or amounts to be paid to Contractor for completing the continued portion of the Agreement when the Agreement does not contain an established price for the continued portion. Nothing contained herein shall limit CPA’s rights and remedies at law.
b. Termination for Default. If Contractor fails to provide in any manner the Services required under this Agreement, otherwise fails to comply with the terms of this Agreement, or violates any ordinance, regulation or law which applies to its performance herein and such default continues uncured for thirty (30) calendar days after written notice is given to Contractor, CPA may terminate this Agreement by giving five (5) business days' written notice. If Contractor requires more than thirty (30) calendar days to cure, then CPA may, at its sole discretion, authorize additional time as may reasonably be required to effect such cure provided that Contractor diligently and continuously pursues such cure.
c. Termination for Lack of Third-Party Funding. CPA may terminate this Agreement if funding for this Agreement is reduced or eliminated by a third-party funding source. d. Effect of Termination. Upon the effective date of expiration or termination of this Agreement: (i) Contractor may immediately cease providing Services in its entirety or if a termination to a part of the Agreement, cease providing the Services that have been terminated; (ii) any and all payment obligations of CPA under this Agreement will become due immediately except any equitable adjustment pursuant to Paragraph 5(a); (iii) promptly transfer title and deliver to CPA all CPA Product or any work in progress pursuant to this Agreement; and (iv) each Party will promptly either return or destroy (as directed by the other Party) all Confidential Information of the other Party in its possession as well as any other materials or information of the other Party in its possession.

Upon such expiration or termination, and upon request of CPA, Contractor shall reasonably cooperate with CPA to ensure a prompt and efficient transfer of all data, documents and other materials to CPA in a manner such as to minimize the impact of expiration or termination on CPA’s customers.

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4 7. Contract Materials
CPA owns all right, title and interest in and to all CPA Materials and CPA Data. Upon the expiration of this Agreement, or in the event of termination, CPA Materials and all CPA Information, in whatever form and in any state of completion, shall remain the property of CPA and shall be promptly returned to CPA. Upon termination, Contractor may make and retain a copy of such CPA Materials if required by law or pursuant to the Contractor’s reasonable document retention or destruction policies.

8. Payments of Permits/Licenses
Contractor bears responsibility to obtain any license, permit, or approval required for it to provide the Services to be performed under this Agreement at Contractor’s own expense prior to commencement of the Services.

9. No Recourse against Constituent Members
CPA is organized as a Joint Powers Authority in accordance with the Joint Exercise of Powers Act of the State of California (Government Code Section 6500, et seq.) pursuant to the Joint Powers Agreement and is a public entity separate from its constituent members. CPA shall solely be responsible for all debts, obligations and liabilities accruing and arising out of this Agreement. Contractor shall have no rights and shall not make any claims, take any actions or assert any remedies against any of CPA’s constituent members in connection with this Agreement.

10. Confidential Information
a. Duty to Maintain Confidentiality. Contractor agrees that Contractor will hold all Confidential Information in confidence, and will not divulge, disclose, or directly or indirectly use, copy, digest, or summarize, any Confidential Information unless necessary to comply with any applicable law, regulation, or in connection with any court or regulatory proceeding applicable in which case, any disclosure shall be subject to this paragraph, 10.c., and 10.d., below. b. Definition of “Confidential Information”. The following constitutes “Confidential Information,” whether oral or written: (a) the terms and conditions of, and proposals and negotiations related to, this Agreement, (b) information, in whatever form, that CPA shares with Contractor in the course and scope of this Agreement, or (c) information that either Contractor stamps or otherwise identifies as “confidential” or “proprietary” before disclosing it to the other.

Confidential Information shall not include: (l) information that is generally available to the public or in the public domain at the time of disclosure; (2) information that becomes publicly known other than through any breach of this Agreement by Contractor or its Representatives; (3) information which is subsequently lawfully and in good faith obtained by Contractor or its Representatives from a third party, as shown by documentation sufficient to establish the third party as the source of the Confidential Information; provided that the disclosure of such information by such third party is not known by Contractor or its Representatives to be in breach of a confidentiality agreement or other similar obligation of confidentiality; (4) information that Contractor or

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5 c. its Representatives develop independently without use of or reference to Confidential Information provided by Contractor; or (5) information that is approved for release in writing by Contractor.
g. California Public Records Act. The Parties acknowledge and agree that the Agreement including but not limited to any communication or information exchanged between the Parties, any deliverable, or work product are subject to the requirements of the California Public Records Act (Government Code Section 6250 et seq.). In order to designate information as confidential, the Disclosing Party must clearly stamp and identify the specific portion of the material designated with the word “Confidential.” The Parties agree not to over-designate material as Confidential Information. Over-designation includes stamping whole agreements, entire pages or series of pages as “Confidential” that clearly contain information that is not Confidential Information. h. Third Party Request for Confidential Information. Upon request or demand of any third person or entity not a Party hereto pursuant to the California Public Records Act for production, inspection and/or copying of Confidential Information (“Requested Confidential Information”), CPA will as soon as practical notify Contractor in writing via email that such request has been made.

CPA will be solely responsible for taking at its sole expense whatever legal steps are necessary to prevent release to the third party of the Confidential Information designated by Contractor. If Contractor takes no such action after receiving the foregoing notice from CPA, CPA shall, at its discretion, be permitted to comply with the third party’s request or demand and is not required to defend against it. If Contractor does take or attempt to take such action, Contractor agrees to indemnify and hold harmless CPA, its officers, directors, employees and agents (“CPA Indemnified Parties”), from any claims, liability, award of attorneys’ fees, or damages, and to defend any action, claim or lawsuit brought against any of CPA Indemnified Parties for Contractor’s attempt to prevent disclosure or CPA’s refusal to disclose any Confidential Information.

11. Insurance
All required insurance coverages shall be substantiated with a certificate of insurance and must be signed by the insurer or its representative evidencing such insurance to CPA within 10 business days after the Agreement is fully executed. The general liability policy shall be endorsed naming Clean Power Alliance of Southern California and its employees, officers and agents as additional insureds. The certificate(s) of insurance and required endorsement shall be furnished to CPA prior to commencement of work and maintained throughout the Term and any Renewal Term. Each certificate shall provide for thirty (30) days advance written notice to CPA of any cancellation or reduction in coverage. Said policies shall remain in force through the life of this Agreement and shall be payable on a per occurrence basis only, except those required by paragraph (d) below which may be provided on a claims-made basis consistent with the criteria noted therein.

Nothing herein shall be construed as a limitation on Contractor’s obligation under paragraph 12 of this Agreement to indemnify, defend, and hold CPA harmless from any and all liabilities arising from the Contractor’s negligence, recklessness or willful misconduct in the performance of this Agreement. CPA agrees to timely notify the

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6 Contractor of any negligence claim.

Failure to provide and maintain the insurance required by this Agreement will constitute a material breach of the Agreement. In addition to any other available remedies, CPA may suspend payment to the Contractor for any services provided during any time that insurance was not in effect and until such time as the Contractor provides adequate evidence that Contractor has obtained the required coverage. a. General Liability
The Contractor shall maintain a commercial general liability insurance policy in an amount of no less than one million ($1,000,000.00) with a two million dollar ($2,000,000.00) aggregate limit. CPA shall be named as an additional insured on the commercial general liability policy and the Certificate of Insurance shall include an additional endorsement page.
b. Auto Liability
Where the services to be provided under this Agreement involve or require the use of any type of vehicle by Contractor in order to perform said services, Contractor shall also provide comprehensive business or commercial automobile liability coverage including non-owned and hired automobile liability in the amount of one million dollars combined single limit ($1,000,000.00).
c. Workers’ Compensation
The Contractor acknowledges the State of California requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code. If Contractor has employees, a copy of the certificate evidencing such insurance or a copy of the Certificate of Consent to Self-Insure shall be provided to CPA prior to commencement of work. d. Professional Liability Insurance
Coverages required by this paragraph may be provided on a claims-made basis with a “Retroactive Date” either prior to the date of the Agreement or the beginning of the contract work. If the policy is on a claims-made basis, coverage must extend to a minimum of twelve (12) months beyond completion of contract work. If coverage is cancelled or non-renewed, and not replaced with another claims made policy form with a “retroactive date” prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of twelve (12) months after completion of contract work.

Contractor shall maintain a policy limit of not less than $1,000,000.00 per incident. If the deductible or self-insured retention amount exceeds $100,000.00, CPA may ask for evidence that Contractor has segregated amounts in a special insurance reserve fund or Contractor’s general insurance reserves are adequate to provide the necessary coverage and CPA may conclusively rely thereon.

Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Agreement.

Contractor shall monitor the safety of the job site(s) during the project to comply with all applicable federal, state, and local laws, and to follow safe work practices.

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7 12. Indemnification
Contractor agrees to indemnify, defend, and hold harmless CPA, its employees, officers, and agents, from and against, and shall assume full responsibility for payment of all wages, state or federal payroll, social security, income or self-employment taxes, with respect to Contractor’s performance of this Agreement. Contractor further agrees to indemnify, and hold harmless CPA from and against any and all third- party claims, liabilities, penalties, forfeitures, suits, costs and expenses incident thereto (including costs of defense, settlement, and reasonable attorney’s fees), which CPA may hereafter incur, become responsible for, or pay out, as a result of death or bodily injuries to any person, destruction or physical damage to tangible property, or any violation of governmental laws, regulations or orders, to the extent caused by Contractor’s negligent acts, errors or omissions, or the negligent acts, errors or omissions of Contractor’s employees, agents, or subcontractors while in the performance of the terms and conditions of the Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of CPA, elected and appointed officers, employees, agents and volunteers.

13. Independent Contractor
a. Contractor acknowledges that Contractor, its officers, employees, or agents will not be deemed to be an employee of CPA for any purpose whatsoever, including, but not limited to: (i) eligibility for inclusion in any retirement or pension plan that may be provided to employees of Contractor; (ii) sick pay; (iii) paid non-working holidays; (iv) paid vacations or personal leave days; (v) participation in any plan or program offering life, accident, or health insurance for employees of Contractor; (vi) participation in any medical reimbursement plan; or (vii) any other fringe benefit plan that may be provided for employees of Contractor.
b. Contractor declares that Contractor will comply with all federal, state, and local laws regarding registrations, authorizations, reports, business permits, and licenses that may be required to carry out the work to be performed under this Agreement. Contractor agrees to provide CPA with copies of any registrations or filings made in connection with the work to be performed under this Agreement.

14. Compliance with Applicable Laws
Contractor shall comply with any and all applicable federal, state and local laws and resolutions affecting Services covered by this Agreement.

15. Nondiscriminatory Employment
Contractor and/or any permitted subcontractor, shall not unlawfully discriminate against any individual based on race, color, religion, nationality, sex, sexual orientation, age, protected veteran status, or condition of disability. Contractor and/or any permitted subcontractor understands and agrees that Contractor and/or any permitted subcontractor is bound by and will comply with the nondiscrimination mandates of all federal, state and local statutes, regulations and ordinances.

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8 16. Work Product.

All finished and unfinished reports, plans, studies, documents and other writings prepared by and for Contractor, its officers, employees and agents in the course of implementing this Agreement shall become the sole property of CPA upon payment to Contractor for such work. CPA shall have the exclusive right to use such materials in its sole discretion without further compensation to Contractor or to any other party. Contractor shall, at CPA’s expense, provide such reports, plans, studies, documents and writings to CPA or any party CPA may designate, upon written request. Contractor may keep file reference copies of all documents prepared for CPA.

17. Notices
Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.

In the case of CPA, to:

Name/Title: Theodore Bardacke, Chief Executive Officer
Address: 801 S. Grand Ave., Suite 400, Los Angeles, CA 90017 Telephone: (213) 376-4850
Email: [email protected]
In the case of Contractor, to:

Name/Title: Jill Mellady, President
Address: 29035 The Old Road, Valencia, CA 91355
Telephone: (661) 298-9190
Email: [email protected]

18. Assignment
Neither this Agreement nor any of the Parties’ rights or obligations hereunder may be transferred or assigned without the prior written consent of the other Party. Subject to the preceding sentence, this Agreement shall be binding upon and inure to the benefit of the Parties and their respective successors and permitted assigns.

19. Subcontracting
Contractor may not subcontract Services to be performed under this Agreement without the prior written consent of CPA. If the CPA’s written consent to a subcontract is not obtained, Contractor acknowledges and agrees that CPA will not be responsible for any fees or expenses claimed by such subcontractor.

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9 20. Retention of Records and Audit Provision
Contractor and any subcontractors authorized by the terms of this Agreement shall keep and maintain on a current basis full and complete documentation and accounting records, employees’ time sheets, and correspondence pertaining to this Agreement. Such records shall include, but not be limited to, documents supporting all income and all expenditures.

CPA shall have the right, during regular business hours, to review and audit all records relating to this Agreement during the Agreement period and for at least five (5) years from the date of the completion or termination of this Agreement. Any review or audit may be conducted on Contractor’s premises, or, at CPA’s option, Contractor shall provide all records within a maximum of fifteen (15) days upon receipt of written notice from CPA.

Contractor shall refund any monies erroneously charged. Contractor shall have an opportunity to review and respond to or refute any report or summary of audit findings and shall promptly refund any overpayments made by CPA based on undisputed audit findings.

21. Conflict of Interest
a. No CPA employee whose position with the CPA enables such employee to influence the award of this Agreement or any competing Agreement, and no spouse or economic dependent of such employee, shall be employed in any capacity by the contractor or have any other direct or indirect financial interest in this Agreement. No officer or employee of the Contractor who may financially benefit from the performance of work hereunder shall in any way participate in the CPA’s approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence the CPA’s approval or ongoing evaluation of such work.
b. Contractor shall comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts that create a conflict of interest. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to CPA. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph shall be a material breach of this Agreement.

22. Publicity
Contractor shall not issue a press release or any public statement regarding the Agreement, Services contemplated by this Agreement, or any other related transaction unless CPA has agreed in writing the contents of any such public statement.

23. Governing Law, Jurisdiction, and Venue
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The Contractor agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder shall be exclusively in

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10 the County of Los Angeles.

24. Amendments
None of the terms and conditions of this Agreement may be changed, waived, modified or varied in any manner whatsoever unless in writing duly signed by the Parties.

25. Severability
Should any provision of this Agreement be held invalid or unenforceable by a court of competent jurisdiction, such invalidity will not invalidate the whole of this Agreement, but rather, the remainder of the Agreement which can be given effect without the invalid provisions, will continue in full force and effect and will in no way be impaired or invalidated.

26. Complete Agreement
This Agreement constitutes the entire Agreement between the parties. No modification or amendment shall be valid unless made in writing and signed by each party. Failure of either party to enforce any provision or provisions of this Agreement will not waive any enforcement of any continuing breach of the same provision or provisions or any breach of any provision or provisions of this Agreement.

27. Counterparts
This Agreement may be executed in one or more counterparts, including facsimile(s), emails, or electronic signatures, each of which shall be deemed an original and all of which together will constitute one and the same instrument IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.

Mellady Direct Marketing Clean Power Alliance of Southern California ____________________________________ ____________________________________ By: Jill Mellady By: Theodore Bardacke
Title: President Title: Chief Executive Officer

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Exhibit A – Scope of Work

PROJECT TASKS AND DELIVERABLES
Contractor shall be responsible for providing a full range of printing and mailing services.

Contractor must account for the following tasks and all tasks must be completed according to the timelines set forth below:

Task #1: Printing Services
Contractor shall provide printing services, including but not limited to:

1. Printing up to 300,000 pieces per weekly batch.

2. Printing in formats including letters, postcards, bifold, or others, as directed by CPA.

3. Sourcing and printing on a percentage recycled paper, as directed by CPA or as revised by CPA from time to time.

Task #1 Anticipated Deliverables:

1. Printing must be completed within the time specified in the order form.

2. Contractor shall submit proof of each notice to CPA within three (3) business days, if not sooner, for CPA review and approval.

Timeline for Task #1:

1. Ongoing over the duration of the Agreement.

Task #2: Mailing Services
Contractor shall provide mailing services, including but not limited to:

1. Reviewing and providing a report of National Change of Address.

2. Mailing notices, either via bulk and standard mailing, as directed by CPA.

3. Signing non-disclosure agreements for handling sensitive customer data, signing acknowledgments of CPA’s privacy and confidentiality policies, and renewing such acknowledgments, if amended..

Task #2 Anticipated Deliverables:

1. Report of National Change of Address must be provided upon request.

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2. Confirmation that the notices have been mailed must be sent to CPA within one (1) business day of the mailing.

3. NDAs and acknowledgments must be executed at the time of contract execution.

4. Mail all move-in mailers within one (1) week of receipt of the weekly mailing lists provided by CPA or its designee.

Timeline for Task #2:

1. Ongoing over the duration of the Agreement.

Task #3: Tracking and Reporting of Progress and Costs
Contractor shall provide tracking and reporting of progress and costs, including, but not limited to:

1. Tracking and reporting on progress of projects from initial proof through delivery to post office.

2. Tracking and reporting on printing costs and postage monthly with itemized breakdown.

Task #3 Anticipated Deliverables:

1. Report of progress of projects must be provided within one (1) business day of request.

2. Report on printing costs and postage must be provided on a monthly basis.

Timeline for Task #3:

1. Ongoing over the duration of the Agreement.

Task #4: Ad Hoc Printing and Mailing Services
Contractor shall provide other ad hoc printing and mailing services, including, but not limited to:

1. Printing and mailing of other notices and/or reports, including but not limited to CPA program collateral, CPA’s Supplier Diversity Report, and CPA’s Annual Impact Report.

2. Design and formatting services to make simple edits as needed.

3. The individual projects will be authorized through a separate order form prepared by CPA, based on its discretion, prior to the start of work. The order form will include the deadline for which such services must be completed and the compensation for such services.

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Task #4 Anticipated Deliverables:

1. Report of progress of projects must be provided within one (1) business day of request.

2. Contractor will be expected to submit proof of each notice and/or report to CPA within three (3) business days, if not sooner.

3. Ad hoc design and formatting support, including simple edits, format and layout design, quality control, and ongoing updates for recurring materials Timeline for Task #4:

1. Ongoing over the duration of the Agreement.

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Exhibit B – Intentionally Left Blank

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Exhibit C – Compensation
Contractor shall satisfactorily provide all the contemplated Services detailed in Exhibit A at the following rates specified in the table below and in compliance with the terms and conditions of this Agreement.

Project Format Paper
Estimated
Quantities
Estimated Cost
for Printing
Estimated Cost
for Mailing
Print
cost/piece
Mail
cost/piece
Ad-Hoc
Printing
Various projects for printing and shipping such as Fact Sheets, Impact Reports, Supplier Diversity Reports, stickers, etc.

Quoted and
approved per
project
- - -
Design
Work
Graphic design work outside of the standard prepress functions (small edits, updates, layouts are all included)
Quoted and
approved per
project, at
$175 per
hour
- - -
Address
Reports National Change of Address (NCOA) reports up to 5 times per calendar year. - included at noadditional cost - - Bulk Print
Weekly
Move-In
Postcards
Print three versions of 6x11 postcards full-color double-sided 4/4, store in warehouse for weekly mailings. Print quantity is based off of mail volume for each version from previous eight weeks, and length of time until anticipated rate change.
10% recycled 110lb for
CLEAN/LEAN versions
5,000 $550
-
$0.1100 -
10,000 $1,000 $0.1000 -
30,000 $2,700 $0.0900 -
60,000 $3,870 $0.0645 -
80,000 $4,960 $0.0620 -
30% recycled 110lb cover
for GREEN version
5,000 $660
-
$0.1320 -
10,000 $1,200 $0.1200 -
30,000 $3,240 $0.1080 -
60,000 $4,272 $0.0712 -
80,000 $5,952 $0.0744 -
Mail Weekly
Move-In
Postcards
Download weekly list from Calpine, code for each postcard version, process three versions (Lean, Clean & Green),
set up postal paperwork, inkjet mailing address onto
appropriate postcard version, sort, tray and deliver to Post Office
-
Between 100-
5,500 weekly per
version x 3
versions -
$0.17
flat rate
/piece
- $0.1700
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Weekly
Move-In
Subset
Letters
Download weekly list from Calpine, use subset key table to extract subset letter data, set-up varaible data on
appropriate letter version(s), print 4-page letters, print envelopes, fold, insert, seal, apply stamp and deliver to Post Office
10% recycled 24lb
letterhead & envelopes
0-20 weekly
Included in
mailing cost $5 flat/piece - $5.0000
NEM Pre &
Post
Enrollment
Notices
Set-up and variable print 12 versions of 12-page letters double-sided full color 4/4, varaible print 6x9.5 envelopes 4/0, fold letters, match insert into envelopes and mailed to each address four times based off of enrollment month
(Pre#1 two months before, Pre#1 one month before,
Post#1 one month after, Post#2 two months after)
10% recycled 24lb
letterhead & envelopes
100
Included in
mailing cost $493 - $4.9300
125
Included in
mailing cost $566 - $4.5310
150
Included in
mailing cost $640 - $4.2650
175
Included in
mailing cost $713 - $4.0750
200
Included in
mailing cost $787 - $3.9325
225
Included in
mailing cost $860 - $3.8217
BBP Pre &
Post
Enrollment
Notices
Set-up and variable print 12 versions of 10.5x18 oversized mailer full-color double-sided 4/4, score & tri-fold to 10.5 x 6 final size, tab closed, mailed to each address four times based off of enrollment month (Pre#1 two months before, Pre#1 one month before, Post#1 one month after, Post#2
two months after)
10% recycled 110lb cover
10 Included in
mailing cost $50 - $5.0000
25 Included in
mailing cost $125 - $5.0000
50 Included in
mailing cost $250 - $5.0000
75 Included in
mailing cost $375 - $5.0000
100
Included in
mailing cost $500 - $5.0000
150
Included in
mailing cost $750 - $5.0000
200
Included in
mailing cost $800 - $4.0000
Letter
Mailings
Process provided mailing list for postal paperwork, set-up and varaible print 8.5 x 11 letter full-color single-sided 4/0 and #10 envelope single-sided 4/0, letter-fold letter, match insert into envelope and seal, deliver to Post Office.
100% recycled 24lb
60,000
$8,580
$4,800
$0.1430 $0.0800
30% recycled 24lb $7,260 $0.1210 $0.0800
10% recycled 24lb $6,720 $0.1120 $0.0800
Agenda Page 39 of 125
Postcard
Mailings
(Product
Content
Label, Joint
Rate
Comparison
, Default
Rate
Change,
etc.)
Process provided mailing list for postal paperwork, add DSF walk sequencing and drop shipping if applicable for maximum postage discounts. Print 6x11 postcards full-color double-sided 4/4, inkjet mailing address onto postcards, sort, tray and deliver to Post Office(s).
10% recycled 110lb cover
20,000 $1,900 $840 $0.0950 $0.0420
100,000 $8,200 $2,800 $0.0820 $0.0280
250,000 $19,000 $5,500 $0.0760 $0.0220
500,000 $29,250 $10,400 $0.0585 $0.0208
535,000 $31,297 $11,128 $0.0585 $0.0208
30% recycled 110lb cover
20,000 $2,299 $840 $0.1150 $0.0420
100,000 $9,922 $2,800 $0.0992 $0.0280
250,000 $22,990 $5,500 $0.0920 $0.0220
500,000 $35,400 $10,400 $0.0708 $0.0208
535,000 $37,878 $11,128 $0.0708 $0.0208
100% recycled 110lb
cover
500,000 $46,650 $10,400 $0.0933 $0.0208
535,000 $49,915 $11,128 $0.0933 $0.0208
A project budget shall be presented and approved by CPA for each task before any work commences. CPA reserves the right to reject and to not pay costs that were not approved in compliance with this provision.

Any travel, administrative expenses, and materials (hereinafter, “Expenses”) will be billed in the amount incurred by Contractor for actual out-of-pocket cost, without any additional mark-up by Contractor. Any Expenses incurred shall be billed for the month in which the Expenses are incurred. Expense reports detailing all Expenses, along with receipts, shall be presented to CPA for reimbursement. All expenses must be approved by CPA in advance writing before they are incurred.

Maximum Authorized Expenses $0
The Total Maximum Amount that CPA shall pay Contractor, including any subcontractor that the Contractor may retain, for all Services and Expenses to be provided under this Professional Services Agreement shall not exceed One Million Dollars ($1,000,000) ("Not-to-Exceed" or "NTE") during the Initial Term or for any subsequently authorized Renewal Term.

Initial Term and each authorized Renewal Term:

Maximum Amount Up to and Not to Exceed $1,000,000
Contractor shall satisfactorily perform and complete, in the judgement of CPA, all required Services in accordance with Exhibit A notwithstanding the fact that total payment from CPA shall not exceed the NTE.

Agenda Page 40 of 125
Exhibit D – Intentionally Left Blank

Agenda Page 41 of 125
Staff Report – Agenda Item 4
To: Board of Directors
From: Sona Coffee, Senior Program Manager, Local Government Programs
Reviewed By: Joanne O’Neill, Director, Customer Programs Matthew Langer, Chief Operating Officer
Nancy Whang, General Counsel
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Approve Energized Communities Innovation Fund Recipients and Delegate Authority to the CEO to Execute Participation
Agreements
Date: March 6, 2025

RECOMMENDATION
Approve five Innovation Fund recipients – (i) Carson, (ii) Culver City, (iii) Oxnard, (iv) Santa Monica, (v) West Hollywood – and Authorize the Chief Executive Officer to execute Participation Agreements with the selected member agencies for a total of $1,000,000 to implement the proposed Innovation Fund projects.

BACKGROUND
CPA launched the Energized Communities program1 to accelerate decarbonization in the communities it serves. The Energized Communities program is made up of two parts: 1) Pathways to Electrification, offering $250,000 to each member agency to pursue a set of pre-selected measures to support electrification; and 2) the Innovation Fund which provides funding for CPA member agencies to implement creative decarbonization and 1 Energized Communities was launched following the Clean Power Alliance Board of Directors meeting on April 6, 2023 where the program design was presented as Item 9. Local Government Sustainability Assistance Program Presentation.

Agenda Page 42 of 125
Board of Directors Item 4
8 0
3 sustainability projects in their communities. Each of CPA’s member agencies is eligible to enroll in a Pathways to Electrification project; they may also apply for up to $250,000 through the Innovation Fund which is designed as a competitive funding opportunity.

Through the overall Energized Communities budget, CPA has allocated $2 million for the Innovation Fund via two rounds of funding of $1 million each to member agency projects that align with program goals and demonstrate a community benefit.

In October 2024, CPA launched the first round of the Innovation Fund (Innovation Fund Round 1). Member agencies were invited to submit project proposals for up to $250,000 in funding that align with CPA’s mission and its program pillars: Resilience and Grid Management, Transportation and Building Electrification, and Local Clean Energy Procurement. The Innovation Fund Round 1 application period concluded in December 2024.

DISCUSSION
For Innovation Fund Round 1, eight applications were received for projects that focused on a variety of initiatives including building electrification and efficiency measures, electric vehicle (EV) charging, and electrification of equipment.

Review and Selection of Innovation Fund Proposals
To review the proposals and make a recommendation for funding, CPA convened a Review Team comprised of two Community Advisory Committee members, one from Los Angeles County and one from Ventura County, along with four CPA staff members representing different parts of the organization.

The Review Team scored the proposals based on three criteria: mission alignment (30%), feasibility (20%), and project benefits (50%). Based on the Review Team’s recommendations and requested funding amounts, five of the eight Innovation Fund Round 1 proposals are being submitted to the Board for approval, as summarized in Table

1. Two of the top-ranked proposals did not request the maximum funding of $250,000, enabling CPA to offer a fifth member agency whose proposal was easily scalable the

Agenda Page 43 of 125
Board of Directors Item 4
8 0
3 option to reduce the amount of funding requested and therefore receive the remaining funding.

Table 1: Recommended Round 1 Innovation Fund Recipients Member Agency Proposal Description CPA Program Pillars Budget

1. Santa Monica Title: Renters’ Energy and
Cooling/Heating (REACH) Program
Overview: Develop an incentive
program offering efficient electric
appliances (heat pumps, portable
batteries, other equipment) to
income-qualified renters.

Resilience and Grid
Management
Transportation and
Building Electrification
$249,100

2. Culver City Title: Portable Battery Fleet Program
to Replace Gas Generators
Overview: Lease/purchase and
operate a fleet of batteries that will
be provided to community vendors
and event organizers to replace use
of gas-powered generators.

Resilience and Grid
Management
Transportation and
Building Electrification
$164,000

3. West
Hollywood
Title: Equitable Building
Performance Standards (EBPS) and
Benchmarking Support
Overview: Set up a “help desk” and
conduct outreach and education on
EBPS requirements and provide
support to meet energy performance
targets and move the building stock
toward electrification, prioritizing
rent-stabilized and affordable
housing buildings.

Transportation and
Building Electrification
$250,000

4. Oxnard Title: Lamppost Electric Vehicle
Charging Pilot Project
Overview: Install EV charging
stations on lampposts in Downtown
Oxnard strategically located near
multi-family residences and areas
targeted for development and
Transportation and
Building Electrification
$250,000

Agenda Page 44 of 125
Board of Directors Item 4
8 0
3 growth to enhance both EV
accessibility and economic
development in the area.

5. Carson Title: EV Charging Wallet Pilot
Program
Overview: Provide discounted
charging at the City’s EV charging
stations focused on supporting
residents with limited EV charging
access.

Transportation and
Building Electrification
$86,900
Total Budget for Round 1: $1,000,000
Three proposals are not recommended for funding at this time. Feedback is being provided to member agencies whose proposals were not selected for funding during Round 1. Those member agencies and/or projects are eligible to resubmit in Round 2.

Table 2: Project Proposals Not Recommended for Innovation Fund Round 1 Member Agency Proposal Description CPA Program
Pillars
Budget
Request

1. Ojai Title: Energy Audits with HPWH
Installations in Low-Income Households
Overview: Provide energy audits to low-income households followed by replacement of older inefficient water
heaters that are near or past their
appliance life expectancy for up to 20
households.

Transportation
and Building
Electrification
$250,000

2. Thousand
Oaks
Title: Landscape Equipment
Electrification Fund (LEEF)
Overview: Research to identify barriers
and incentives to switching to electric
landscape equipment, including
development of creative materials based
Transportation
and Building
Electrification
$250,000

Agenda Page 45 of 125
Board of Directors Item 4
8 0
3 on the research that will be available to
all public agencies.

3. Sierra Madre Title: Equity in Local EV Charging
Overview: Design and install EV chargers
at municipal locations to provide charging
opportunities for renters.

Transportation
and Building
Electrification
$250,000
Project Launch and Future Funding Opportunity
If the recommended projects are approved by the Board, CPA staff will work with each corresponding member agency to finalize and execute Participation Agreements.

Following the launch of the approved projects, CPA and member agency staff will meet regularly to review project status and share progress. Each project is expected to be completed within a two-year timeframe, and each member agency will be reimbursed on a regular basis based on project needs and progress.

Member agencies that have not been awarded the maximum of $250,000 in funding in Round 1 (both those who applied in Round 1 and those that did not) will be eligible to submit a project proposal for the next round of funding. CPA expects to launch Round 2 of the Innovation Fund in August 2025.

FISCAL IMPACT
The Board approved FY 2024/25 budget includes sufficient funding to begin implementation of the Innovation Fund projects. Costs for future years will be included in future budget proposals.

Agenda Page 46 of 125
Staff Report – Agenda Item 5
To: Board of Directors
From: David McNeil, Chief Financial Officer
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Receive and File Quarterly Financial Report
Date: March 6, 2025

RECOMMENDATION
Receive and file.

ATTACHMENTS

1. Quarterly Financial Report
Agenda Page 47 of 125

Agenda Page 48 of 125

Agenda Page 49 of 125

Agenda Page 50 of 125

Agenda Page 51 of 125
Agenda Page 52 of 125

Agenda Page 53 of 125
Staff Report – Agenda Item 6
To: Board of Directors
From: Lyon Hardgrave, Director, Energy Risk Management
Approved by: Ted Bardacke, Chief Executive Officer
David McNeil, Chief Financial Officer
Subject: Receive and File Quarterly Risk Management Team Report October 1, 2024 through December 31, 2024 (Q4 2024)
Date: March 6, 2025

RECOMMENDATION
Receive and file.

ATTACHMENT

1. RMT Quarterly Report
Agenda Page 54 of 125
Board of Directors Item 6
Quarterly Report of Risk Management Team
October 1, 2024 through December 31, 2024 (Q4 2024)
I. Introduction
The Board of Directors of Clean Power Alliance (CPA) approved an Energy Risk Management Policy (ERMP) at its July 12, 2018 meeting, which provides the framework for conducting procurement activities in a manner that maximizes the probability of CPA meeting its portfolio, reliability, and financial goals. The ERMP has been amended on an annual basis, most recently on July 11, 2024.

The ERMP requires quarterly reporting to the Board on the activities, projected financial performance, and general market outlook facing CPA. The Risk Management Team (RMT)1 submits this report in accordance with this requirement. Though not required by the ERMP, the RMT also reports on ERMP compliance monthly to both the Finance Committee and Energy Planning & Resources Committee.

II. Risk Management Team Activities
The RMT is responsible for implementing, maintaining, and overseeing compliance with the ERMP and for maintaining the Energy Risk Hedging Strategy. The primary goal of the RMT is to ensure that the procurement activities of CPA are executed within the guidelines of the ERMP and are consistent with Board directives. Several business practices are prescribed in the ERMP. What follows is a summary of CPA’s compliance with these practices as outlined in the Policy.

A. ERMP Acknowledgement Form
It is the policy of CPA that all CPA Representatives participating in any activity or transaction within the scope of the ERMP shall sign on an annual basis or upon any revision, a statement acknowledging compliance with the ERMP. Execution of the 2024 ERMP Acknowledgement Form was completed by relevant CPA staff, consultants and Board members.

B. Transaction Types
The ERMP includes a list of approved transaction types. All products that have been purchased or sold by CPA during the current quarterly period represent an approved transaction type as listed in Appendix C of the ERMP.

C. Counterparty Suitability
1 The RMT is comprised of CPA’s Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, and Vice President, Power Supply.

Agenda Page 55 of 125
Board of Directors Item 6
The ERMP requires that all counterparties with whom CPA transacts must be reviewed for creditworthiness and assigned a credit limit. A formal Counterparty Credit Protocol document that describes the method for evaluating counterparties and establishing a credit limit was developed by CPA’s Chief Financial Officer and CPA’s former scheduling coordinator, The Energy Authority (TEA). The Protocol was approved by the Chief Executive Officer, in consultation with the RMT, and enacted in Q1 2019.

Pursuant to the ERMP, no counterparty credit limit may exceed $50 million unless approved in writing by the Board. CPA continues to manage counterparty credit exposures through margining and other credit enhancement requests where contractually permitted. During the quarter, no counterparty that contracted to provide electricity system hedges exceeded its credit limit.

D. System of Record
As required by the ERMP, all transactions are being stored both in CPA’s systems as well as in CPA’s Scheduling Coordinator’s (currently Tenaska Power Services, or TPS) trading and risk management system. Similarly, all transaction approvals are being logged and stored on TPS’s servers, with information being made available to CPA staff via a secure web portal. The transaction record also includes the confirmation letters for each transaction. CPA is in the process of transitioning its transaction repository to an internal data warehouse, which will provide additional functionality and security features.

E. Position Tracking and Management Reporting
To manage risk, the ERMP requires the regular production of various reports. The status of each report required by policy follows:
• Financial Model Forecast: The financial model captures projected revenues and energy and operating costs and produces various financial reports and forecasts on an accrual basis. The model uses load forecast data produced by CPA, energy contract details from CPA’s Front Office and Middle Office systems, revenue projections from CPA’s revenue model and forward prices from the ICE Data Service and TPS.
• Net Position Report: Short- and long-term net position reports are in production, managed directly by CPA procurement staff, and linked to TPS’s trade capture system or to CPA’s internal energy trading and risk management system (ETRM).

The short-term net position report updates daily and incorporates the current weather outlook for the next 60 days to show net positions for the current and next months. The long-term net position report assumes normal weather and shows net positions through the balance of the current year and prompt four years. • Counterparty Credit Exposure: CPA is adhering to the credit policies included in the ERMP. CPA receives daily updates of counterparty credit exposures on both a notional and mark-to-market basis.
• Monthly Risk Analysis: The ERMP requires both stress testing of financial results and probability-based assessments of future financial projections. CPA continues

Agenda Page 56 of 125
Board of Directors Item 6
to implement and improve risk analysis tools to stress test financial results and validate potential hedging transactions. Recurring monthly risk analysis focuses on the prompt 12 months, while specific studies extend through calendar 2025 or beyond.
• Quarterly Board Report: Subject of this report.

F. Delegation of Authority
All executed transactions during the current period have been approved consistent with the Delegation of Authority outlined in Section 5 of the ERMP.

G. Limit Deviations or Business Practice Reporting
The ERMP requires that transaction volumes should not be executed that exceed the requirements of meeting CPA’s load (energy and capacity), renewable and/or carbon free energy requirements. The ERMP designates specific hedge targets for the prompt-year (PY) through the prompt plus 9-years for different product types.

RMT reviewed the relevant hedge targets for the remainder of 2024 and beyond and identified the following policy deviations:

Agenda Page 57 of 125
Board of Directors Item 6
Policy Deviation Required Action
Beginning in June 2024, the renewable energy
hedge ratio exceeded the maximum hedge ratio
limit for 2027 due to the addition of new
renewable energy supply from a PPA. Due to a
calculation error, the exceedance was not
identified until November 2024.

In November 2024, the renewable energy hedge
ratio exceeded the maximum hedge ratio limit for
2028-2030 due to a reduction in the renewable
energy product targets that are used for long-term
power planning and position management.

None.

The deviations for 2027-2030 will resolve
themselves as CPA nears these years and the
maximum hedge ratio limits increase.

In the July 2025 annual ERMP update process,
CPA will consider increasing the maximum
hedge ratio limit for the Prompt Calendar Year
(PY) +2 and beyond to allow for a planning
margin to accommodate volumetric uncertainty
associated with electric consumption and
generation. This will align PY+2 and beyond
with the existing approach to maximum hedge
ratio limits in the current calendar year, PY and
PY+1. Adoption of higher hedge ratio limits in
PY+2 and beyond by the Board in July 2025
would cure the 2027-2030 renewable energy
hedge ratio deviations. CPA will also consider
long-term renewable energy product targets are
part of the 2025 Integrated Resources Plan (IRP).

In April 2024, the energy hedge position for the
third quarter of 2027 (July to September)
exceeded the maximum hedge limit for that
period.

None.

This policy deviation arises from CPA continuing
to enter into long term contracts for renewable
energy consistent with its objective to reduce
exposure to the short-term renewable energy
market.

This deviation is expected to be resolved by Q3
2025 as the electricity production period nears
and the corresponding policy hedge limit
maximums increase above the level of energy
hedges under contract.

There are no existing or potential violations of conflicts of interest or General Conduct to report for this quarterly period.

Agenda Page 58 of 125
Board of Directors Item 6
H. Training
The ERMP acknowledges the importance of ongoing education as part of its risk management framework. Consistent with this, the ERMP outlines certain training requirements. All procurement and risk management staff, including the members of the RMT, were up to date on required training.

I. Hedging Strategy
CPA is compliant with the hedging strategy provided in Appendix A of the ERMP.

III. General Market Conditions
Southern California experienced cooler than normal temperatures in October and November 2024 and seasonally normal weather in December.

Day ahead energy prices were lower than forward prices, resulting in lower costs to serve CPA’s customer load. Prices were constrained by reduced cooling demand, solar production, increased storage capacity, and continued favorable hydroelectric conditions in the southwest. Forward prices for energy declined slightly over the quarter. Forward prices for resource adequacy remain elevated, and forward prices for renewable energy for 2024 and 2025 delivery declined.

Agenda Page 59 of 125
Staff Report – Agenda Item 7
To: Board of Directors
From: Joanne O’Neill, Director, Customer Programs
Reviewed By: Matthew Langer, Chief Operating Officer
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Receive and File Member Agency Programs Quarterly Report Date: March 6, 2025

RECOMMENDATION
Receive and file.

ATTACHMENT

1. Member Agency Programs Quarterly Report – Q1 2025
Agenda Page 60 of 125
Board of Directors Item 7
Member Agency Programs Quarterly Report – Q1 2025

INTRODUCTION
Clean Power Alliance (CPA) offers two programs that specifically support its member agencies: Power Ready and Energized Communities. While other programs are available to member agencies, such as Reach Codes or Power Response Commercial Leaders, Power Ready and Energized Communities are specifically tailored to accelerating decarbonization and improving the resiliency of member agency operations. This quarterly report provides overall program status, highlights key accomplishments and challenges, and outlines goals for the next quarter.

POWER READY
CPA’s Power Ready program is a community benefit program offered to CPA’s member agencies to allow its public buildings to be energy-resilient by installing solar-plus-storage systems as a clean energy backup source that is available when a power outage occurs.

CPA’s Board of Directors approved a multi-site Power Purchase Agreement (PPA) on February 1, 2024, with Coast Energy, which is comprised of 11 backup energy systems of 1.15 megawatts (MW) of solar photovoltaic systems paired with 1.17 MW of battery energy storage system (BESS) capacity collectively.

CPA launched recruitment for Power Ready Round 2 in February and is currently seeking interested member agencies to participate. Eligible sites are those that provide continuation of critical public services and/or a place of refuge for the community in the event of a power outage. Member agencies who are interested in participating can nominate their critical community sites, which in Round 2 can include other public agencies, special districts, and/or non-profits within their communities. Interested member agencies are encouraged to email [email protected] to Agenda Page 61 of 125
Board of Directors Item 7
express interest in and learn more about the Power Ready program. CPA staff and its technical consultant will evaluate up to 250 sites for feasibility through a two-stage process occurring through November 2025.

Key Accomplishments
• The City of Oxnard, City of South Pasadena, and City of Westlake Village all received Council approvals for their Site Lease Agreements in early December.

Ventura County’s Board of Supervisors approved and successfully executed their Site Lease Agreements with Coast Energy for their two projects – a fire station and a community center. CPA thanks all parties for their successful approvals. • The City of Beverly Hills City Council is planning to review their Site Lease Agreement in a meeting in early March and work towards City Council approval in late March.
• All battery energy storage system incentive applications for Round 1 projects were submitted to the Self Generation Incentive Program (SGIP) statewide program for each of the 11 current Power Ready sites. All projects have now received their “Conditional Reservation Letter” from the Program Administrator. • CPA launched recruitment for Round 2 projects with updated eligibility to expand options for participation based on feedback from Round 1.

Challenges and Risks
• Negotiations of the Site Lease Agreement are continuing between two member agencies and Coast Energy, with CPA supporting these discussions as needed.

Delays in executing Site Lease Agreements of the Power Ready portfolio may impact individual project timelines. The execution of the Site Lease Agreement is required for Coast Energy to issue the Notice to Proceed (NTP) and for Coast Energy to start the project designs, materials procurement, and construction. • Projects that received SGIP incentive reservations will be required to demonstrate that project milestones have advanced, which include the signed Site Lease Agreements and the subsequent Notice to Proceed from Coast Energy to their Engineering, Procurement, and Construction (EPC) contractor.

Agenda Page 62 of 125
Board of Directors Item 7
Goals for the Next Quarter
• Finalize remaining Site Lease Agreement negotiations and proceed to execution, including City Council or Board of Supervisor approval, where required. • After the Site Lease Agreements are executed, Coast Energy will issue the Notice to Proceed to their EPC contractor and finalize engineering design and issue plans for permitting review, start retrofitting roofing upgrades (where applicable), and order long-lead equipment materials (for example, electrical switchgear and battery storage units).
• CPA staff and technical consultant will begin reviewing site submissions for Round 2 to evaluate their technical feasibility. Initial member agency requests for CPA to review their community sites for potential inclusion in Round 2 are due April 30, 2025.

Agenda Page 63 of 125
Key: Black X = Selected
Black check marks = complete
Grey check marks = incomplete
Power Ready Project Status Summary: (as of February 28, 2025) Member Agency Site
Assessments
Complete
SGIP Incentive
Conditionally
Reserved
Site Lease
Agreement
Signed
Design
Drawings
Complete
Permitting &
Interconnection
Complete
Solar &
Battery
Installation
Complete
System
Testing
Complete
Permission
to Operate
Received
City of Agoura
Hills        
City of Beverly
Hills        
City of Oxnard        
City of Sierra
Madre        
City of South
Pasadena        
City of Westlake
Village        
County of Los
Angeles
(3 Projects)
       
County of
Ventura
(2 Projects)
       
Board of Directors tem 7
Agenda Page 64 of 125
Board of Directors Item 7

ENERGIZED COMMUNITIES
Energized Communities offers a series of pathways to assist CPA’s member agencies implement decarbonization and sustainability projects. The Energized Communities program is made up of two parts: Pathways to Electrification, offering pre-selected measures to facilitate building and vehicle electrification, and an Innovation Fund to support creative decarbonization projects in our communities. Member agencies may receive up to $250,000 to implement one of the Pathways to Electrification projects and are also eligible to apply for up to $250,000 for the Innovation Fund.

Key Accomplishments
 Since the program launched in April, 2024 thirty-one (31) member agencies have engaged with CPA on the Energized Communities program through direct briefings on the Pathways to Electrification projects, or through participation in the Innovation Fund workshops.
 One (1) additional agency has enrolled in the Pathways to Electrification program this quarter, for a total of eight (8) agencies to date. Eleven (11) other agencies are currently reviewing the participation agreements.
 A Request for Proposals (RFP) for technical services to support the Community EV Charging pathway for member agency municipal sites was released on February 18th. This is the third pathway offering for CPA’s member agencies.

Funding support for Community EV Charging will be made available in April 2025 and technical support is expected to be available by September 2025.  The application period for Round 1 of the Innovation Fund closed in December 2024, and eight proposals were received for projects that focused on a variety of initiatives including building electrification and efficiency measures, electric vehicle (EV) charging, and electrification of equipment.
 A team comprised of members from CPA’s Community Advisory Committee and CPA staff reviewed the applications. Five of the eight proposals are recommended to the Board of Directors for funding at the March 6, 2025 Board Meeting. CPA expects to launch Round 2 of the Innovation Fund in August 2025.

Agenda Page 65 of 125
Board of Directors Item 7
Challenges and Risks
 The internal agency process for member agencies to select a Pathway and approve the Participation Agreement remains lengthy, leading to later than desired start dates for some projects.
 Some of the Electric Fleet and Community EV Charging projects will likely require energy infrastructure upgrades and coordination with Southern California Edison (SCE). SCE has a lengthy project implementation queue, which will add to the timeline of CPA funded projects.
 Funding uncertainty at the federal level is impacting future rounds of grant funding that would typically support electric fleet and public charging projects.

Goals for the Next Quarter
 CPA continues to follow up with member agencies who have not selected an Energized Communities pathway and is working with agency staff to identify an eligible project.
 Upon approval by the Board, staff will work with the Innovation Fund recipients to finalize participation agreements. Member agencies selected to receive funding can expect to start work on their projects in Q2 2025.
 The RFP for technical services to support the Community EV Charging will close on March 27, 2025. Pending the review of the proposals and successful negotiation with a selected vendor, staff expect to bring a contract to the Board of Directors for approval in June 2025.

Agenda Page 66 of 125
Key: Black X = Selected
Black check marks = complete
Grey check marks = incomplete
CPA Energized Communities Project Status Summary (page 1): (as of February 28, 2025) Member Agency
Pathway Selection Milestones
Fleet
Electrification
Building
Electrification
Public EV
Charging
Agency
Briefing
Project
Scope
Selected
Executed
Participation
Agreement
Project
Started
Project
Completed
Agoura Hills x     
Alhambra x     
Arcadia x     
Beverly Hills x     
Calabasas x     
Camarillo x x x     
Carson x     
Claremont x     
Culver City x     
Downey x x x     
Hawaiian Gardens x     
Hawthorne x     
Hermosa Beach x     
Los Angeles Co. x     
Malibu x x x     
Board of Directors tem 7
Agenda Page 67 of 125
Key: Black X = Selected
Black check marks = complete
Grey check marks = incomplete
CPA Energized Communities Project Status Summary (page 2): (as of February 28, 2025) Member Agency
Pathway Selection Milestones
Fleet
Electrification
Building
Electrification
Public EV
Charging
Agency
Briefing
Project
Scope
Selected
Executed
Participation
Agreement
Project
Started
Project
Completed
Manhattan Beach x     
Monrovia x     
Moorpark x x x     
Ojai x     
Oxnard x     
Paramount x     
Redondo Beach x     
Rolling Hills Estates x x x     
Santa Monica x     
Santa Paula x x x     
Sierra Madre x     
Simi Valley x     
South Pasadena x x x     
Temple City x     
Thousand Oaks x     
Ventura x     
Board of Directors tem 7
Agenda Page 68 of 125
Key: Black X = Selected
Black check marks = complete
Grey check marks = incomplete
CPA Energized Communities Project Status Summary (page 3): (as of February 28, 2025) Member Agency
Pathway Selection Milestones
Fleet
Electrification
Building
Electrification
Public EV
Charging
Agency
Briefing
Project Scope
Selected
Executed
Participation
Agreement
Project
Started
Project
Completed
Ventura County x     
West Hollywood x x x     
Westlake Village x x x     
Whittier x     
Board of Directors tem 7
Agenda Page 69 of 125
Staff Report – Agenda Item 8
To: Board of Directors
From: Gina Goodhill, Senior Director, Government Affairs Approved By: Ted Bardacke, Chief Executive Officer
Subject: Receive and File March 2025 Bill Positions Report Date: March 6, 2025

RECOMMENDATION
Receive and file.

ATTACHMENT

1. 2025 Legislative and Regulatory Policy Platform

Agenda Page 70 of 125
Board of Directors tem 8
Bill Number &
Author
Title & Summary Status CPA Position Alignment with
CPA Policy
Platform
Notes
SB 330
Senator Steve Padilla
Electrical transmission
infrastructure: financing
Would identify transmission
infrastructure pilot projects
that state or local public
agencies could develop,
finance, or operate.

Introduced.

Assigned to
Senate Energy,
Utilities, and
Communications
Committee
Support 1e This bill explores a
public-private
partnership model to
develop
transmission, which
could bring down the
cost of transmission
for ratepayers by
leveraging the
municipal tax status
afforded to public
agencies.

SB 540
Senator Josh Becker
Independent System
Operator: independent
regional organization
Pathways bill to establish a
regional energy cooperative
(“regionalization”) to optimize
California’s energy markets,
increase grid reliability,
reduce costs to ratepayers,
and accelerate the transition
to clean energy.

Introduced.

Pending referral.

Support 2g This is the much-anticipated
regionalization bill
that CPA and others
have been expecting
since the Pathways
conversation began
several years ago
and which the Board
took a support
postion on the
Agenda Page 71 of 125
concept in December
2023.

AB 306
Assemblymember Nick
Schultz
Building regulations: state
building standards
Would prohibit a city or
county from making changes
to the building code until
June 1, 2031.

Introduced.

Referred to
Assembly
Housing and
Community
Development
Committee
Watch 3a, 3b This could have an
impact on CPA’s
Reach Code
Program and local
government
autonomy.

AB 1260
Assemblymember
Christopher Ward
Renewable energy
subscription programs
Would re-open the
community solar proceeding
at the CPUC to modify the
calculations in avoided costs,
among other things.

Introduced.

Pending referral.

Watch 3c This could have an
impact on CPA’s
Power Share
program.

AB 303
Assemblymember Dawn
Addis
Battery Storage Facilities
Imposes requirements to site
battery storage facilities,
uses the same sensitive
receptors, land use
restrictions, and set back
requirements as new oil well
requirements.

Introduced.

Pending referral.

Watch 2a
Board of Directors tem 8
Agenda Page 72 of 125
SB 283
Senator John Laird
Battery energy storage
facilities: emergency
response plans and
emergency action plans.

Placeholder bill for
alternative to AB 303 (Addis)
Introduced.

Pending referral.

Watch 2a
AB 420
Assemblymember Cottie
Petrie-Norris
Public Utilities
Commission: proceedings.

Lowers the scrutiny threshold
for ex-parte communications
to CPUC during the three-day quiet period before a
vote on a proposed decision,
meaning if the PD is modified
certain parties can
communicate with the CPUC
Introduced.

Referred to the
Assembly
Committee on
Utilities and
Energy
Watch 1d
SB 239
Senator Jesse Arreguin
Open meetings:
teleconferencing:
subsidiary body. Would
extend teleconferencing for
'subsidiary bodies' such as
commissions
Introduced.

Referred to the
Senate
Committee on
Local
Government
Watch 5c
SB 256
Senator Sasha Renee
Perez
Electricity: electrical
infrastructure. Would
require electrical utilities to
prioritize undergrounding of
Introduced.

Pending referral.

Watch 2e, 3b, 3c
Board of Directors tem 8
Agenda Page 73 of 125
power lines, strengthen
public safety power shut off
standards and accountability,
requires union labor for the
undergrounding. Would also
grant CPUC the ability to
immediately access all
relevant fault data related to
natural disasters.

SB 282
Senator Scott Wiener
Residential heat pump
system: water heaters and
HVAC: installations. Would
streamline heat pump water
heater and HVAC system
installation requirements,
including creating a license
for existing contractors and
reducing the in-person
inspection requirements from
a city.

Introduced.

Referred to the
Senate
Committee on
Energy, Utilities,
and
Communications
Watch 3b, 5c
SB 331
Senator Steve Padilla
State Energy Resource
Conservation and
Development Commission:
certification of facilities:
electrical transmission
projects. Bill would expand
the definition of
Introduced.

Referred to
Senate
Committee on
Energy, Utilities,
and
Communications
Watch 2d
Board of Directors tem 8
Agenda Page 74 of 125
environmental leadership
development projects to
include electrical
transmission lines.

SB 332
Senator Aisha Wahab
Investor-Owned Utilities
Accountability Act.

Requires the CEC to
commission a report
exploring options to transition
away from the IOU model,
among other things.

Introduced.

Pending referral.

Watch 1d, 5a
Board of Directors tem 8
Agenda Page 75 of 125

Agenda Page 76 of 125

Agenda Page 77 of 125

Agenda Page 78 of 125

Agenda Page 79 of 125

Agenda Page 80 of 125
Staff Report – Agenda Item 9
To: Board of Directors
From: Christian Cruz, Senior Community Outreach Manager Approved by: Ted Bardacke, Chief Executive Officer
Subject: Community Advisory Committee (CAC) Report
Date: March 6, 2025

RECOMMENDATION
Receive and file.

MEETING REPORT
Legislative Update and 2025 Policy Platform
The CAC received a legislative update that included an overview of high-profile energy bills introduced before the end of the legislative session. These bills were part of the "Affordability Package," which was a dominant focus in 2024 and is expected to remain a key theme in 2025, along with wildfire-related legislation.

Additionally, the CAC received an overview of CPA’s 2025 Legislative & Regulatory Policy Platform (2025 Platform), which serves as a framework guiding staff in pursuing legislative and regulatory actions. This framework ensures that staff actions align with the best interests of CPA, its member agencies, and customers.

The 2025 Platform addresses key themes that emerged at the end of the 2024 legislative session while streamlining and clarifying CPA’s existing goals, such as affordability and bill transparency. Additionally, the 2025 Platform removes, clarifies, and consolidates several policy principles to enhance clarity and effectiveness.

CPA’s Board of Directors approved the 2025 Policy Platform at their December 2024 board meeting.

Agenda Page 81 of 125
Board of Directors Item 9
The CAC requested staff provide an additional legislative update on key issues such as affordability, regionalization, and community solar expansion, as the legislative year progresses.

CPA Programs General Update
The CAC received a comprehensive update on CPA’s programs under the pillars of local resiliency and grid management, transportation and electrification, and local clean energy procurement. The update also included a 2024 program snapshot highlighting key achievements, such as:
o Participation of 11,000 customers in CPA programs
o 42.1 MWh in demand reductions
o $1.19 million in customer bill savings
In addition, the CAC reviewed CPA’s 2025 program key activities and priorities, which includes evaluating short-term and long-term opportunities to support customers and communities with resiliency and recovery efforts related to wildfires.

ATTACHMENT

1. CAC Meeting Attendance

2. CPA 2025 Policy Platform
Community Advisory Committee Attendance
2025
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov
East Ventura/West LA County
Angus Simmons ✓ ✓
Kat Selm ✓ ✓
Debbie West A A
San Gabriel Valley
Richard Tom A ✓
Vacant
West/Unincorporated Ventura County
Kent Bullard A ✓
Daniel Mora ✓ A
South Bay
Cort Casady ✓ ✓
Diane Wallace ✓ ✓
Gateway Cities
Vacant
Genaro Bugarin ✓ ✓
Westside

Agenda Page 82 of 125
Board of Directors Item 9
Cris Gutierrez ✓ A
David Haake A ✓
Unincorporated LA County
Neil Fromer ✓ ✓
Vacant
✓ - Attended A – Absent X – Medical/Personal Leave
Action Items and Presentations
January
Low Income Solar and Storage Program
July
February
Legislative Update and 2025 Policy Platform
CPA Programs General Update
August
March September
April October
May November
June

Agenda Page 83 of 125

Agenda Page 84 of 125

Agenda Page 85 of 125

Agenda Page 86 of 125

Agenda Page 87 of 125

Agenda Page 88 of 125
Staff Report – Agenda Item 10
To: Board of Directors
From: Ted Bardacke, Chief Executive Officer
Subject: Consideration of Board Stipends
Date: March 6, 2025

RECOMMENDATION
Receive a presentation on Board stipends and direct staff to either:
1) Option 1: Bring an amendment to the “CPA Reimbursements for Board of Directors” policy for Board consideration to implement the provision of stipends for Board Directors and/or the Community Advisory Committee beginning in July 2025.
-or-2) Option 2: Suspend consideration of the provision of stipends for Board Directors and/or the Community Advisory Committee until a later date.

ATTACHMENT

1. Board Stipends Presentation

Agenda Page 89 of 125
Board Stipends
March 6, 2024
Agenda Page 90 of 125
Some regional public entities and JPAs, including CCAs, offer Board Directors stipends for attending meetings
Selective list provided on slides 4 and 5
CPA has not offered stipends
Money was tight
Public perception in start-up phase
Wanted Board members focused on the mission (reaching quorum has not been an issue for CPA) In response to Board Director requests to consider a change in policy, on February 20 the Executive Committee discussed the idea of beginning to offer stipends The Executive Committee referred the matter to the full Board for discussion and possible action
2 Background
Agenda Page 91 of 125
DIRECT STAFF TO EITHER:

Option 1: Bring an amendment to the “CPA Reimbursements for Board of Directors” policy for Board consideration to implement the provision of stipends for Board Directors and/or the Community Advisory Committee beginning in July 2025.
-or-Option 2: Suspend consideration of the provision of stipends for Board Directors and/or the Community Advisory Committee until a later date. 3 Action Requested
Agenda Page 92 of 125
Regional Entities
Entity Board Committees Amount per
meeting
Notes
SCAG Y Y $120 All Elected Officials, Daily
Max
South Coast AQMD Y Y $100 All Elected Officials,
Budget for technical
consultant
VC Air Pollution
Control District
Y/N Y/N $200 Currently only public
members; elected officials
will begin receiving
stipends in 2025
LA County
Sanitation Districts
Y Y $175 Elected officials
Ventura Regional
Sanitation Districts

N N/A N/A
LA Metro Y Y $150 Elected Officials, Public
Members, Public Advisory
Committees, Monthly Max
Metropolitan Water
District
N N/A N/A Mix of elected officials,
public members, agency
staff, 2-day meetings,
“inspection tours”
Agenda Page 93 of 125
CCAs
Entity Board Committees Amount/meeting Notes
3CE (Central Coast) N N N/A
AVA (Greater East Bay) Y Y $128 Indexed to Inflation, includes CAC MCE (Marin, Contra Costa,
Napa, Solano Counties)

N N N/A
OCPA (Orange County) Y Y $300 Daily and Monthly Max, Automatic 5% increase/year
PCE (San Mateo County) N N N/A
Pioneer (Sierra Foothills) N N N/A Looking at stipends in conjunction with major expansion of service territory
RCEA (Humbolt) N N N/A
SDCP (San Diego County) Y Y $300 Increased from $150 to $300 in Nov 2024; Monthly Max; childcare for Special Meetings
Sonoma Clean Power N Y $100 Community Advisory Committee Only SVCE (Santa Clara County) N N N/A
VCE (Yolo County, Davis) Y Y $125 VCE began service in 2018 with no stipends; stipend began in 2023
Agenda Page 94 of 125
Threshold Question: Provide Stipends?
Referred to full Board of Directors
Ancillary Questions:

Eligibility: Elected Officials, Agency Staff, Public (Board), Public (CAC) All should be eligible – with an opt-out provision, could be helpful for new members and staff For What: Board Meetings, Committee Meetings, Events
Board/Committee Meetings (no significant discussion or comment on events) Amount: $100 - $250, Daily/Monthly Maximums, Annual adjustments Low to middle of the range (no significant discussion or comment on maximums or adjustments) 6 ExCom Discussion Summary
Agenda Page 95 of 125
Low: $40,000/year (Just elected officials; just board meetings; $100/meeting)
Medium: $95,000/year (All Board members; board/committee meetings; $150/meeting)
Adding CAC to medium scenario = $22k/year additional
High: $215,000/year (All attendees,
Board/Committee/CAC/Events, $250 meeting)
7 Potential Fiscal Impact (Maximums)
Agenda Page 96 of 125
DIRECT STAFF TO EITHER:

Option 1: Bring an amendment to the “CPA Reimbursements for Board of Directors” policy for Board consideration to implement the provision of stipends for Board Directors and/or the Community Advisory Committee beginning in July 2025.
-or-Option 2: Suspend consideration of the provision of stipends for Board Directors and/or the Community Advisory Committee until a later date. 8 Action Requested
Agenda Page 97 of 125
Staff Report – Agenda Item 11
To: Board of Directors
From: Cara Rene, Director, Communications & Marketing
Approved By: Ted Bardacke, Chief Executive Officer
Subject: Communications and Marketing Quarterly Update and Look Ahead Date: March 6, 2025
Staff will present the Communications and Marketing quarterly update and look ahead for 2025.

ATTACHMENT

1. Communications and Marketing Quarterly Update and Look Ahead Presentation

Agenda Page 98 of 125
Communications & Marketing
Community Engagement
Quarterly Update
November and December 2024
Plus, a look ahead!
March 6, 2025
Agenda Page 99 of 125
What we’re excited about
CPA is developing a new interactive webpage to highlight our many programs and guide to customers to offerings tailored to their needs; launch by early summer We launched our annual brand tracker survey to gauge residential and commercial customer attitudes toward clean energy and awareness of our programs and services. More than 1,580 total respondents (in English, Spanish and Chinese)
Impact Report has garnered 2,760 online views since launching in February Launching new Energy Team interactive online tools in March to support customer energy upgrades, accompanied by an expanded marketing campaign to drive engagement
Added nearly 80 new subscribers to our monthly newsletter and increased open rate to 50.4%
Exceeded 18k followers on LinkedIn, with more than 1,600 new followers since December
Agenda Page 100 of 125
2 A look ahead: Engagement in 2025
3 Increase engagement with community-based organizations (CBOs) through CPA’s community benefits grant and expand relationships with new CBOs in our service area to share information about our programs and ways to engage with CPA Host CPA Board and CAC retreats to plan priorities and
engagement for the coming year
Launch new hands-on interactive outreach tool to enhance customer understanding of clean energy and CPA’s role
Enhance media relations and elevate public relations
opportunities to grow understanding of CPA and highlight our impacts and benefits to California
Continue efforts to organically grow social media audiences and increase number of newsletter subscribers
Launch engagement and communications with new member agencies and new customers in the cities of La Cañada Flintridge, Lynwood and Port Hueneme as CPA service comes online in October 2025 Collaborate with CalCCA and LEAN, CPA’s state and federal trade associations, to organize in-person Sacramento and Washington D.C. lobby days to inform elected officials on CPA’s
accomplishments and legislative priorities
Use interactive technology to track event engagements and newsletter sign ups to improve insights into customer needs Provide ongoing consultation and support to member agencies on how to successfully participate in CPA programs
Engage city managers to provide their feedback on CPA customer programs to ensure they provide value to member agencies Apply commercial customer research to strengthen
communications and marketing to business sector customers Agenda Page 101 of 125
A look ahead:

Always-on brand awareness and engagement
As we step into 2025, we’re building on our momentum with initiatives to strengthen and grow the Clean Power Alliance brand and relationship with our customers. 4 Brand Tracker New Brand Campaign
A new brand campaign
focusing on community,
resiliency, and customer
choice will launch in Q2. It will
showcase CPA’s commitment
to supporting customers and a
sustainable future.

Always On
Our always-on strategy will
continue to boost CPA's
awareness, highlight our
community impact, strengthen
customer trust, and position
us as a partner in making
Southern California cleaner
and more sustainable.

The annual brand tracker
launched in Q1 to gather
insights into residential and
commercial customers'
attitudes toward clean
energy, guiding CPA’s
customer communications
Agenda Page 102 of 125
Brand campaign:

Change is electric. Together, we power potential.

Agenda Page 103 of 125
5 A look ahead:

Continue to grow visibility for CPA expertise
6 Leverage CEO Ted Bardacke’s leadership to increase the organization’s voice and position in the conversation about California’s clean energy transition. Engage other CPA leaders and stakeholders to amplify CPA’s messages and share subject matter expertise.

CEO column
In 2025, we will
develop a new
webpage for the CEO’s
column to increase
interaction with our
executive’s
communications
Video storytelling
We will begin to
explore in-house video
messaging to grow
understanding of CPA
and highlight our
impacts in the region
Build our voice
Identify and pursue
regional and national
speaking opportunities
and proactively engage
news media
Agenda Page 104 of 125
A look ahead:

Communications outreach and impact
Continue to leverage CPA’s communications channels, networks and untapped opportunities to further inform customers and stakeholders about who we are and what we do. Foster relationships and engage champions to amplify CPA’s messages and leadership position in clean energy. 7 Grow awareness and
engagement
Develop interactive
opportunities to educate
and inform customers and
stakeholders about CPA
Build understanding
Create content that
demystifies clean energy
and bolsters CPA’s
leadership role in the state
and national energy
ecosystem.

Elevate presence
In 2025, we will
strengthen engagement
and relationships with
local and national news
media to build our
presence
Agenda Page 105 of 125
A look ahead: Program marketing
3 Q1
Solar and Battery Access
The low income solar and storage program will offer
homeowners solar PV and battery storage systems at
no cost.

Q1
EV SmartCharge Program
Provides financial incentives and bill savings for EV
and plug-in hybrid owners.

Q1
Power Share
Provides income-qualified with 100% renewable
energy at a 20 percent bill discount.
• Webpage
• Fact sheet
• Paid media
• Webpage
• Email
• Direct Mail
• Video
• Webpage
• Fact sheet
• Email
• Radio
• Postcards
• Emails
Agenda Page 106 of 125
A look ahead: Program marketing
Q1
Power Response – Smart Light Switch
The Smart Light Switch Pilot Program will help
residents reduce energy use during peak periods. By
enrolling in the Power Response Home program,
customers can earn incentives for saving energy.
• Website
• Fact sheet
• Email
• Door hanger
Q1
Community Solar
Provides qualifying customers in the Bassett
and Avocado Heights neighborhoods with
locally generated 100% renewable energy
at a 20% monthly bill discount.
• Webpage
• Email
• Direct Mail • Website
• Fact sheet
• Email
Q2
Income Qualified AC
Eligible customers can receive up to $300 in incentives towards the purchase of an energy efficient room air
conditioner to beat the summer heat.

Agenda Page 107 of 125
A look ahead: Program marketing
Ongoing Ongoing
Optimized Power Response
Increase the number of eligible smart home
devices and improve customer enrollment
experience.

Sun Storage Rebate
Offers residential customers up to $750 with an
additional $250 for income-eligible customers when
they install an eligible solar battery storage system
in their home.

Ongoing
Energy Team
A no charge energy advisory service for customers looking to electrify their residences and/or small businesses.
• Post Card
• Emails
• Paid Media
• Post Card
• Emails
• Digital Paid Media
• Out-of-Home
• Explainer Video
• Enroll by mail
• Paid Media
Agenda Page 108 of 125
Questions
Agenda Page 109 of 125
6 Quarterly Update
November – December
Agenda Page 110 of 125
7 Community Engagement
13 Staying active in LA and Ventura Counties
Participated in events, presentations and
business meetings including activities in each of
CPA’s three new communities
6 presentations with key stakeholders
including city councils, state elected officials,
community-based organizations and
neighborhood groups.
10 community events at street fairs, climate
awareness events, and community
celebrations allowed CPA staff and CAC
members to increase education and
awareness about CPA.
7 meetings with business associations to
share program participation and relevant
contracting opportunities. .

Engagements included:

Tabling at holiday events in Monrovia and Arcadia
Thousand Oaks annual “State of the City” event
Beverly Hills long-term hazard mitigation planning meeting - City Council meetings in Westlake Village, South Pasadena, and Ojai to present on CPA program opportunities
Agenda Page 111 of 125
Marketing update: Power Response
Power Response Smart Home and Home
The Power Response recruitment campaign for both
Smart Home and Home ended in early October.

In December, marketing materials were sent to the
Housing Authority of Ventura County to inform selected
residents they were participating in the Smart Light
Switch pilot. These materials were communicated in
English and Spanish and included door hangers (pictured on left), fact sheets, and a new webpage on CPA's
website.

Enrollments
Smart Home: 2,079
Home: 1,232
Commercial: 3
Agenda Page 112 of 125
Marketing update: Sun Storage Rebate
Sun Storage Rebate Program
The program has received 91 claim applications, with 67 approved so far. Of those approved, 13 applicants are CARE, FERA, or MBL customers.

Agenda Page 113 of 125
Marketing update: Energy Team
10 The Energy Team service encourages residential and small business customers to receive personalized assistance with their electrification needs at no charge.

The first phase of marketing consisted of radio, streaming, single engine marketing, emails and direct mail.

Engagements
Website visitors: 4,251
Call center: 144
Email: 69
Agenda Page 114 of 125
Marketing update: Innovation Fund
Energized Communities : Innovation Fund
The Innovation Fund applications period launched in October and closed in early December. Nearly two dozen agencies actively participated in our online workshops, resulting in fund applications submitted from eight member agencies.

Agenda Page 115 of 125
Earned Media Highlights
18 During November and December 2024, Clean Power Alliance distributed two news releases garnering a total of $3.57M in earned media value. Sentiment mostly positive. Web news aggregator AP News continues to be a key driver of large-scale potential audience reach.

Media Potential
Reach
Earned
Value
Exposure
Mentions
Print/Online 385.69M $3.57M 511
Broadcast 3.90M $36.06k 17
High-performing media outreach:

Haven Energy and Clean Power
Alliance Form a Strategic Partnership
to Establish a Virtual Power Plant and
Drive Widespread Solar and Battery
Adoption in Low-Income Communities;
potential audience reach of 77M, 80
mentions
Clean Power Alliance Recognized for
Renewable Energy Financing
Excellence; potential audience reach
of 10M, 154 mentions
Potential Reach
Agenda Page 116 of 125
4 Website Performance
CPA's website recorded 68k views this quarter. The overall visits during this period decreased from the previous quarter, attributed to reduced activity over the holiday season.

Views per session (up 8.4%) and average engagement times (up 23.6%) both increased, while the bounce rate decreased (down 13.8%) signaling positive interactions.

Agenda Page 117 of 125
Social Media Highlights

X INSTAGRAM FACEBOOK
Our X page averaged
6,500 impressions per
month, with 900
engagements and 7 likes
per day
Lost 170 followers
Best performing post:

CPA energy sources post
on Nov. 6, which had

3.3k views, 64 likes and
7 reposts
Our Facebook page had

1.9M views,
reached 401k users,
with 11.7k content
interactions
Added 19 new followers
Best performing post:

CPA newsletter post on
Dec. 11, which reached
112k accounts and had
317k views
Our Instagram page had
346k views and 6,831
content interactions
Added 370 new followers
Best performing post:

Energy Team post on Nov.
20, which had 17k views,
364 post interactions and
171 likes
Please share CPA’s messages through your social media channels!

LINKEDIN
Our LinkedIn page had
369k impressions and
7,729 members reached
Added 494 new LinkedIn
followers
Best performing post:

Newsletter Community
Benefits Grant story on
Dec. 12, which had 124k
impressions and 1,039 link
clicks
Agenda Page 118 of 125
Management Report

To: Board of Directors
From: Ted Bardacke, Chief Executive Officer
Subject: Management Report
Date: March 6, 2024
Rexford and Desert Quartzite Now Operating
Two of CPA’s largest and long-awaited solar + storage projects – Rexford and Desert Quartzite – are now online delivering reliable clean power to our customers. Rexford is a 300MW solar plus 240MW battery energy storage project located in Tulare County. An estimated 400 construction jobs were created in the building of this project, which achieved full commercial delivery status in late February. Desert Quartzite is a 300MW solar plus 150MW battery energy storage facility located outside of Blythe in Riverside County. An estimated 450 construction jobs were created in the building of this project, which achieved full commercial delivery status in late December. Together these two projects provide enough energy to power 270,000 average Southern California homes on an annual basis.

CalCCA Annual Meeting Invitation: April 28 – 30
Our trade association, the California Community Choice Association (CalCCA), will be holding its annual meeting in Irvine from April 28-30. This gathering brings together CCA Board Members and Staff, state Elected and Appointed Officials, Industry Stakeholders, and Commercial Partners to discuss and learn about the state of the energy industry in California. In addition to the educational opportunities, past conferences have provided ample time for networking. More information on this year’s conference may be found here.

As in the past, CPA will cover transportation, lodging, registration, and meals/incidentals associated with the conference for one Board member per member agency. This invitation is being sent just to Regular Directors; if you wish to attend or to pass the invitation on to an Alternate Director, please do so by contacting Raynette Tom at [email protected]. If you (or an alternate) will be attending, CPA will handle Agenda Page 119 of 125
Board of Directors Management Report
hotel bookings and conference registration. We ask that you arrange your own travel and from the conference; CPA will then reimburse you. Please Raynette know by March 10th if you plan to attend.

Save the Date: Board Retreat June 13
CPA will hold a Board Retreat on June 13, 2024 from 8:30am to 2pm at a location in or near Downtown Los Angeles to be determined. The day will include working sessions covering topics related to CPA’s customer and community programs, long-term energy procurement strategy, and other strategic priorities, along with a lunch with an external speaker. A full agenda, study materials and other logistical details will be provided in the coming months.

CPA at Earth Day Events
April is Earth Month and a busy time for CPA’s government/community affairs teams, who will participate in a number of events throughout CPA territory. Currently CPA staff are scheduled to table at events in Beverly Hills, Calabasas, Carson, Claremont, Paramount, Rolling Hills Estates, Thousand Oaks, Ventura, Westlake Village, and Whittier. Please contact Gina Goodhill if your city is hosting an Earth Day themed event and would like a member of the CPA team to participate.

Form 700 Reminder
Form 700, Statement of Economic Interests, is due April 1, 2025. Board Members and Alternates are encouraged to complete their filings by the deadline to avoid late penalties.

As of January 1, 2025, Form 700s must be submitted using the FPPC’s e-filing system - paper copies are no longer accepted. For assistance, please contact the Board Clerk staff at [email protected].

Monthly Financial Performance
The monthly financial dashboard for December and CPA’s financial results for the first six months of Fiscal Year 2024/25 are provided in Item 5 of the Board packet.

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Board of Directors Management Report
Customer Participation Rate and Opt Actions
As of February 25, 2025, CPA’s overall participation rate was 93%, unchanged from the previous month. CPA had 1,042,909 active customers, down 3,523 customers compared to the end of January. The drop is active customers is due to CPA and SCE beginning to process the semi-permanent loss of customers due to the Eaton and Palisades fires.

However Participation Rates, Active Customers, and other customer data impacted by the fires remain preliminary and are expected to be volatile over the next several months as SCE provides more data and CPA validates that data. Opt-outs in February – 866 – were slightly higher than previous monthly averages in Q1 of the calendar year. New accounts (“move-ins”) were higher than closed accounts (“move-outs”) by 332 customers in the same time period. Participation rates and active accounts by member agency are provided in Attachment 3 of this report.

Customer Service Center Performance
Incoming calls to CPA’s Customer Service Center were slightly lower in February compared to the previous month and in line with historical averages for the first quarter of the calendar year. Through February 25, CPA received 3,157 calls compared to 3,291 calls in January. Call center performance declined slightly, with 91% of calls answered within 45 seconds compared to 93% in the previous month while average wait time was unchanged at 14 seconds.

Contracts and Amendments Executed Under the CEO Authority A list of amendments to, and terminations of, Long-Term Power Purchase Agreements and Energy Storage Agreements executed under the CEO’s signing authority since July 2024 is provided in Attachment 2. A list of non-energy contracts executed under the CEO’s signing authority is provided in Attachment 3. This list includes all open contracts as well as all contracts, open or completed, executed in the past 12 months.

ATTACHMENTS

1. Participation Rates by Member Agency

2. Long Term PPA/ESA Amendments Executed under CEO’s Authority

3. Non-Energy Contracts Executed under CEO’s Authority
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Vendor Purpose Month NTE Amount Status Notes
Raimi & Associates
Inglewood Oil Field energy storage
feasibility study Feb-25 $118,713 Active
Abbot, Stringham & Lynch Green-e Energy Program reporting Feb-25 $24,000 Active Wicked Bionic
Creative services for Customer
Programs Jan-25 $225,000 Active
Omni Government Relations
Renewal to lobbying services
agreement
Jan-25 $102,492 Active
Pinnacle Advocacy
Renewal to lobbying services
agreement
Jan-25 $76,652 Active
Wrike Project management software Jan-25 $20,280 Active Verve Cloud Internet service Jan-25 $20,988 Active
TRC
Amendment to PSA for reach code
technical consulting
Dec-24 $36,928 Active
Wellable Employee wellness platform Dec-24 $13,075 Active Crown Castle Fiber LLC
Office dedicated internet access
service
Nov-24 $18,600 Active
Alter Agents CPA Brand Tracker Nov-24 $44,000 Active
New Block Digital Agency Website QA services Nov-24 $25,000 Active Language Line Translation services Nov-24 $42,000 Active Green Translations Translation services Nov-24 $42,000 Active Intelligence Press Natural gas data subscription Nov-24 $7,400 Active Cindy Levine Group
Amendment to PSA for management
coaching services Nov-24 $12,500 Active
Downey Brand LLP Legal Services (CPUC mediation) Nov-24 $55,000 Active Ross Associates Management coaching services Oct-24 $16,000 Active Perkins Coie
Amendment to Legal Services
Agreement for RFO support Oct-24 $70,000 Active
Actium LLP Legal services for general liability Oct-24 $55,000 Active Windstream Services, LLC Office telephone service Sep-24 $12,924 Active Thorn Run Partners LLC Federal lobbying services Sep-24 $125,000 Active Sigman Computing Analytics platform Sep-24 $30,800 Active JustFOIA PRA request management software Sep-24 $9,835 Active Salesforce
Additional license for CRM
subscritpion
Sep-24 $3,733 Active
Helpmates HR temporary staffing services Aug-24 $24,000 Active Workable HR recruitiung paltform subscrption Aug-24 $14,028 Active DataCamp
Training subscription for Data &
Systems team
Aug-24 $1,200 Active
TRC
Amendment to PSA for reach code
technical consulting
Aug-24 $43,000 Active
Salesforce
Stakeholder relationship management
application subscription
Aug-24 $15,300 Active Renewal
Abbott, Stringham & Lynch Data security complaince services Jul-24 $18,500 Active Mellady Direct Marketing Print and mailing services Jul-24 $0 Active PSA end date extension only
to contract approved by the
Board of Directors on 9/3/21
ProductOfLA Interactive renewable energy model Jul-24 $30,000 Active LinkedIn LinkedIn Learning subscription Jul-24 $16,150 Active Hall Energy Law PC Energy procurement counsel Jul-24 $125,000 Active Renewal Burke, Williams, Sorenson, LLP
Legal Services Agreement (Brown Act,
public entity governance issues, and
other legal services)
Jul-24 $100,000 Active Renewal
Elite Edge Financial reporting services Jul-24 $93,600 Active Renewal Non-Energy Contracts Executed Under Chief Executive Officer Authority Rolling 12 months. Open contracts shown in bold.

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SAESHE, Inc. Street teams support services Jun-24 $60,000 Active Snowflake Data cloud services Jun-24 $25,000 Active
Lazar Translating & Interpreting Translation services Jun-24 $50,000 Active Great Place to Work Institute Staff survey & certification platform May-24 $3,495 Active Abbot, Stringham & Lynch Power Source Disclosure audit services Apr-24 $56,400 Active Adapt2
Settlements Software PSA amendment
(updating payment dates only)
Apr-24 $0 Active
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