DEPARTMENT
Wastewater Enterprise
AGENDA NO.
9e
MEETING DATE
January 11, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Consent Calendar
Contract Manager: Pauson Yun
Approve Amendment No. 1 to Agreement No. PUC.PRO.0054.D, As-Needed Wastewater and Stormwater Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 1 to Wastewater Enterprise -funded Agreement No. PRO.0054.D, As-Needed Wastewater and Stormwater Services, with Woodard & Curran, Inc./Hydroconsult Engineers, Inc., Joint Venture, to provide as -needed Wastewater and S tormwater Services; and authorize the General Manager to execute this amendment, increasing the agreement amount
by $2,000,000 and
extending the agreement duration by two (2) years and two (2) months, for a total not-to-exceed agreement amount of $7,000,000 and for a total duration of seven (7) years and two (2) months.
Background: On December 11, 2018, by Resolution No. 18-0198, this Commission awarded Agreement No. PRO.0054.D, a s-needed Wastewater and Stormwater Services, with an amount not -to-exceed $5,000,000, and with a duration of five (5) years, to Woodard & Curran, Inc./Hydroconsult Engineers, Inc., J oint Venture (JV) ( Woodard & Curran).
Description of Scope
of Services:
The work under th is agreement consists of professional and technical tasks in the following service categories:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater
Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
Agreement: PUC.PRO.0054.D, As-needed Wastewater and Stormwater Services Commission Meeting Date: January 11, 2022
Amendment No. 1 would increase the agreement amount by $2,000,000 and extend the term of the agreement by two (2) years and two (2) months for a total not -to-exceed agreement amount of $7,000,000 and a total agreement duration of seven (7) years and two (2) months. Woodard and Curran’s competency training services in areas such as health and safety have taken up a substantial amount of its contract capacity, which currently has less than 10% remaining.
Result of Inaction: A delay in amending this agreement will limit the Wastewater Enterprise’s ability to complete specialized and technical work in a broad range of activities across its operations including competency training in health and safety services.
Budget & Costs: Funding: Funds for this agreement have been allocated from Wastewater Enterprise operating and capital budgets.
Original Not-to-Exceed Amount: $5,000,000
Amendment No. 1 Amount: $2,000,000
Total Not-To-Exceed Amount: $7,000,000
Schedule: Original Duration: 5 years
Amendment No. 1 Duration: 2) years and 2 months Total Duration:
7 years and 2 months
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subconsulting participation requirement of 16% for this agreement. Woodard & Curran committed to LBE subconsulting participation of 16.25% in its proposal.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Attachment(s): 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On December 11, 2018, by Resolution No. 18- 0198, this Commission awarded Agreement No. PRO.0054.D, As -Needed Wastewater and Stormwater Services, and authorized the General Manager of the San Francisco Public Utilities Commission (SFPUC) to negotiate and execute a professional services agreement, with an amount not -to-exceed $5,000,000, and with a duration of five (5) years , with Woodard & Curran, Inc./Hydroconsult Engineers, Inc., Joint Venture (Woodard & Curran); and
WHEREAS, SFPUC staff recommends Commission approval of Amendment No. 1 to increase the agreement amount by $2,000,000, and extend the agreement duration by two (2) years and two (2) months , to allow for continued services , including health and safety services , increasing the total not -to-exceed agreement amount to $7,000,000 and extending the total agreement duration to seven (7) years and two (2) months; and WHEREAS, Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subconsulting participation requirement of 16% of the total value of services to be provided for this agreement, and Woodard & Curran, committed to a LBE subconsulting participation of 16.25% with their proposal; and
WHEREAS, Funds for this agreement are available from Wastewater Enterprise operating and capital budget; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Wastewater Enterprise operating and capital budget funded Agreement No. PRO.0054.D, As -Needed Wastewater and Stormwater Services, with Woodard & Curran, to provide specialized technical expertise to assist the SFPUC with as -needed wastewater and stormwater technical services ; and be it
FURTHER RESOLVED, That this C ommission authorizes the General Manager to execute Amendment No. 1, increasing the agreement amount by $2,000,000 and increasing the agreement duration by two (2) years and two (2) months , for a total not -to-exceed agreement amount of $7,000,000, and a total agreement duration of seven (7) years and two (2) months.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting January 11, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Acting Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
GENERAL SERVICES AGENCY
CONTRACT MONITORING DIVISION
Date: December 13, 2021
To: Matthew Braun, SFPUC
Pauson Yun, SFPUC
From: Kate Svyatets, CMD
Subject: CMD Amendment #1 for PRO.0054.D -- As-Needed Wastewater and Stormwater Services
The SFPUC has requested to modify the above-referenced contract by $2,000,000 for a total not-to- exceed agreement amount of $7,000,000. Per the SFPUC, the scope of services for Amendment No. 1 involves as follows:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
LBE Subconsulting Participation at Time of Proposal
The LBE subconsulting participation requirement established for this contract is 16%. The LBE subparticipation requirement is below 20% due to specialized scopes of services requested by the SFPUC and the LBE availability data.
The LBE subconsulting participation requirement applies to the entire contract, including any modifications, change orders, and amendments. The LBE subconsulting participation reflected on Form 2A, submitted by Prime Consultant – Woodard & Curran, Inc./Hydroconsult Engineers, Inc., JV
(“Woodard&Curran-Hydroconsult Engineers JV”) – at the time of proposal was as follows:
Firm Service Listed
Participation LBE Status LBE Credit
AEW Engineering
Hazardous waste and remediation
services; Hazardous substance removal
certification; Environmental advisory
services
1.50% SF LBE-MBE
(Micro) 1.50%
Cindy Potter Computer graphics and graphic arts 6.50% SF LBE-WBE (Micro) 6.50%
Cornerstone
Consulting HR
Employment development programs;
Educational and training services;
Facilitators; meetings/retreats
1.00% SF LBE-WBE
(Micro) 1.00%
Dabri, Inc.
Environmental advisory services;
Environmental impact reports;
Value/quality engineering
0.50% SF LBE-WBE
(Micro) 0.50%
DELTA Computer
Solutions, Inc.
Computer training; Database
development & analysis; Computer
systems services
2.00% SF LBE-MBE
(Micro) 2.00%
Geotechnical
Consultants, Inc. Geotechnical engineering 0.50% SF LBE-MBE (Small) 0.50%
McGovern McDonald
Engineers, Inc.
Financial Services, civil engineering,
water resources engineering 2.75% SF LBE-WBE
(Micro) 2.75%
Meridian Surveying
Engineering Surveying (land & aerial) 0.50% SF LBE-OBE
(Small) 0.50%
Noise 13 Design
Incorporated
Computer: web design and
maintenance; Computer graphics and
graphic arts
0.50% SF LBE-WBE
(Micro) 0.50%
Office of Cheryl
Barton Landscape Architecture 0.25% SF LBE-WBE
(Small) 0.25%
Vibro-Acoustic
Consultants Acoustical and vibration analysis 0.25% SF LBE-MBE (Small) 0.25%
Total 16.25% 16.25%
LBE Subconsulting Participation at Time of Contract Modification
As of December 8, 2021, Woodard&Curran-Hydroconsult Engineers JV reported that the amount invoiced/task order obligations for this contract is $4,737,237. Thus far, the LBE subconsulting participation at the time of this modification is as follows:
Firm Service LBE Status
Participation To-Date (NOT
Including Amendment #1)
Amount %
AEW Engineering
Hazardous waste and
remediation services;
Hazardous substance
removal certification;
Environmental advisory
services
SF LBE-MBE
(Micro) $0 0.00%
Cindy Potter Computer graphics and
graphic arts
SF LBE-WBE
(Micro) $0 0.00%
Cornerstone
Consulting HR
Employment development
programs; Educational and
training services;
Facilitators;
meetings/retreats
SF LBE-WBE
(Micro) $366,949 7.75%
Dabri, Inc.
Environmental advisory
services; Environmental
impact reports;
Value/quality engineering
SF LBE-WBE
(Micro) $0 0.00%
DELTA Computer
Solutions, Inc.
Computer training;
Database development &
analysis; Computer systems
services
SF LBE-MBE
(Micro) $0 0.00%
Geotechnical
Consultants, Inc. Geotechnical engineering SF LBE-MBE
(Small) $0 0.00%
McGovern
McDonald
Engineers, Inc.
Financial Services, civil
engineering, water
resources engineering
SF LBE-WBE
(Micro) $0 0.00%
Meridian Surveying Surveying (land & aerial) SF LBE-OBE $0 0.00%
Engineering (Small)
Noise 13 Design
Incorporated
Computer: web design and
maintenance; Computer
graphics and graphic arts
SF LBE-WBE
(Micro) $0 0.00%
Office of Cheryl
Barton Landscape Architecture SF LBE-WBE
(Small) $0 0.00%
Vibro-Acoustic
Consultants
Acoustical and vibration
analysis
SF LBE-MBE
(Small) $0 0.00%
NBA Engineering,
Inc.
Ventilation and Fire, Life,
Safety Measures
SF-LBE-MBE
(Micro) $0 0.00%
CTS International
Corp
Health and safety,
workforce development,
competency-based training
SF-LBE-MBE
(Micro) $2,275,165 48.03%
LBE TOTAL $2,642,114 55.77%
Pursuant to correspondence between Woodard&Curran-Hydroconsult Engineers JV and the SFPUC, due to the As-Needed nature of this contract, some of the scopes of services listed for LBE subconsultants have not yet been requested by the SFPUC in the issued task orders. As a result, several LBE subconsultants’ services have not been utilized.
To recover and maximize the LBE participation, the LBE scopes that have been requested by the SFPUC resulted in greater participation for Cornerstone Consulting HR and CTS International Corp in their respective disciplines.
Per Woodard&Curran-Hydroconsult Engineers JV and the SFPUC, all the listed LBE subconsultants were provided the maximum possible available amount of work to-date in their respective scopes and disciplines per task orders to-date.
Woodard&Curran-Hydroconsult Engineers JV has confirmed that it will remain committed to assigning work to its listed LBE subconsultants and will continue to look for opportunities to utilize LBEs on future task orders.
Projected LBE Participation for Entire Contract, Including Amendment #1
Woodard&Curran-Hydroconsult Engineers JV foresees that it will meet its original LBE subconsulting participation commitment as follows:
Firm Service LBE Status
Projected Participation (Including
Amendment #1)
Amount %
AEW Engineering
Hazardous waste and
remediation services;
Hazardous substance
removal certification;
Environmental advisory
services
SF LBE-MBE
(Micro) $105,000 1.50%
Cindy Potter Computer graphics and
graphic arts
SF LBE-WBE
(Micro) $455,000 6.50%
Cornerstone
Consulting HR
Employment development
programs; Educational and
training services;
Facilitators;
meetings/retreats
SF LBE-WBE
(Micro) $450,000 6.43%
Dabri, Inc.
Environmental advisory
services; Environmental
impact reports;
Value/quality engineering
SF LBE-WBE
(Micro) $35,000 0.50%
DELTA Computer Computer training; SF LBE-MBE $140,000 2.00%
Solutions, Inc. Database development &
analysis; Computer systems
services
(Micro)
Geotechnical
Consultants, Inc. Geotechnical engineering SF LBE-MBE
(Small) $35,000 0.50%
McGovern
McDonald
Engineers, Inc.
Financial Services, civil
engineering, water
resources engineering
SF LBE-WBE
(Micro) $192,500 2.75%
Meridian Surveying
Engineering Surveying (land & aerial) SF LBE-OBE
(Small) $35,000 0.50%
Noise 13 Design
Incorporated
Computer: web design and
maintenance; Computer
graphics and graphic arts
SF LBE-WBE
(Micro) $35,000 0.50%
Office of Cheryl
Barton Landscape Architecture SF LBE-WBE
(Small) $17,500 0.25%
Vibro-Acoustic
Consultants
Acoustical and vibration
analysis
SF LBE-MBE
(Small) $17,500 0.25%
NBA Engineering,
Inc.
Ventilation and Fire, Life,
Safety Measures
SF-LBE-MBE
(Micro) $20,000 0.29%
CTS International
Corp
Health and safety,
workforce development,
competency-based training
SF-LBE-MBE
(Micro) $2,475,000 35.36%
LBE TOTAL $4,012,500 57.32%
LBE Joint Venture Partner Participation
At the time of award, Woodard&Curran-Hydroconsult Engineers JV received a 7.5% rating bonus, because the proposed joint venture included 40% in prime level participation by Hydroconsult Engineers, Inc. (the LBE JV Partner). This commitment applies to the entire contract, including any amendments.
A breakdown of prime level work achieved by Woodard&Curran-Hydroconsult Engineers JV to-date is as follows:
Joint Venture Partners Amount, USD Invoiced Participation, % in the JV’s total work
Woodard & Curran, Inc. $963,612.00 57%
Hydroconsult Engineers, Inc. $734,355.00 43%
Total $1,697,967.00 100%
Based on the information provided to CMD by the Prime Consultant and the SFPUC, Woodard&Curran- Hydroconsult Engineers JV is currently meeting its LBE joint venture partner participation commitment.
With this Amendment #1, Woodard&Curran-Hydroconsult Engineers JV anticipates to continue achieving the 40% LBE JV Partner’s participation in prime level work, as follows:
Joint Venture Partners Projected Participation (Including Amendment #1) Amount, USD % in the JV’s total work
Woodard & Curran, Inc. $1,350,000 59.80%
Hydroconsult Engineers, Inc. $907,500 40.20%
Total $2,257,500 100%
Going forward, the SFPUC Project Team/staff and Woodard&Curran-Hydroconsult Engineers JV will continue to notify CMD of any changes to the scopes of services and the composition of subconsultants listed for this project. CMD will review this information to determine and facilitate progress towards the project’s LBE subconsulting participation requirement and the LBE joint venture participation commitment. Additionally, the SFPUC Project Team/staff and Woodard&Curran-Hydroconsult Engineers
JV must continue to notify CMD of any proposed subconsultant additions and/or substitutions throughout the term of this contract, as well as of any changes to the information provided to CMD.
Based on the foregoing, CMD approves this amendment. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 551-4335.