DEPARTMENT Infrastructure Division
AGENDA NO.
9i
MEETING DATE
January 11, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Barbara Palacios
Approve Increase to Construction Duration Contingency for WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits
Summary of Proposed
Commission Action:
Approve an increase of 153 calendar days to the contract duration contingency for Contract No. WD -2852R, San Francisco Westside Recycled Water Irrigation System Retrofits , with Fontenoy Engineering, Inc.; and authorize the General Manager to approve future modifications to the contract for a total contract duration of up to 620 consecutive calendar days ( approximately one year and seven months), with no change to contract amount.
Background: On September 8, 2020 , by Resolution No. 20-0192, this Commission awarded Contract No. WD -2852R, San Francisco Westside Recycled Water Irrigation System Retrofits . The original contract amount was $2,483,525, and the original contract duration was 425 consecutive calendar days.
The irrigation and related modifications in Golden Gate Park and Lincoln Park Golf Course performed under this contract were also the subject of an Amended Memorandum of Understanding by and between the San Francisco Public Utilities Commission (SFPUC)
and San
Francisco Recreation and Parks Department, which was approved by this Commission on September 8, 2020, per Resolution No. 20-0199.
Description of Scope of
Work:
The contract work is located in the City and County of San Francisco .
This work consists of:
• Retrofits to existing irrigation systems (replacing visible sprinkler components, covers, etc., with purple components to designate recycled water);
• Installation of gate valves, backflow preventers, and other minor plumbing work;
• Modifications to Elk Glen Pump Station; and
• Installation of recycled water signage.
Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 11, 2022
Changes and Modifications to the Contract:
Section 6.22(h) of the Administrative Code requ ires that any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration be approved by this Commission.
Modification No. 1 increased the contract amount by $38,903 (within original 10% contingency) to remove out -of-service quick coupling valves (QCVs) and hose bibbs, address cost increase of AIS-compliant materials, and replace Golden Gate Park golf course QCVs with a different model , for a total contract amount of $2,522,428, with no change to the contract duration.
Requested Increase to Contract Duration Contingency
An increase of 153 calendar days to the existing contract duration contingency is requested to address extended lead time on construction material procurement due to global shortages of construction materials, for a total contract duration of up to 620 consecutive calendar days, with no change to the contract amount.
Result of Inaction: A delay in approving this modification will delay the completion of the irrigation system retrofit work and delivery of recycled water.
Budget & Costs: Funding: The Water Enterprise Project No. CUW30201, San Francisco Westside Recycled Water Project is financed through a Clean Water State Revolving Fund (CWSRF) loan as approved by this Commission on July 11, 2017 by Resolution Nos. 17- 0155 and 17 -
0159. The
CWSRF agreement, executed in September 2017, provides for a $15 million grant, and a $171.2 million loan. Contract WD-2852R is funded in its entirety by this loan.
Original Contract Amount: $2,483,525
Original 10% Cost Contingency: $ 248,352
Total Contract Cost Limit: $2,731,877
Schedule: Notice-to-Proceed Date: January 25, 2021
Original Contract Duration: 425 consecutive calendar days Original 10% Duration Contingency: 42 calendar days
Requested Additional Duration Contingency: 153 calendar days Total Revised Contract Duration Limit : 620 consecutive calendar days
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 20% for this contract.
The contractor committed to a LBE participation of 23.45% with its bid submittal.
Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 11, 2022
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On September 8, 2020 by Resolution No. 20-0192, this Commission awarded Contract No. WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits to Fontenoy Engineering, Inc., and
WHEREAS, The construction contract notice-to-proceed date was January 25, 2021; and WHEREAS, The original contract amount was for $2,483,525 and the original contract duration was 425 consecutive calendar days; and
WHEREAS, Section 6.22(h) of the San Francisco Administ rative Code require s Commission approval for any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration; and
WHEREAS, An increase of 153 calendar days to the contract duration contingency is requested to address extended lead time on construction material procurement due to global shortages of construction materials; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 20% for this contract, and the contractor committed to a LBE participation of 23.45% with its bid submittal; and
WHEREAS, Funds are available from Project No. CUW30201, San Francisco Westside Recycled Water Project; and
RESOLVED, That this Commission hereby approves an increase of 153 calendar days to the existing contract duration contingency for Contract No. WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits , for a total contract duration contingency of 195 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or his designee to consider , and if appropriate, to approve future modifications to the contract duration for a total contract duration of up to 620 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 11, 2022.
Secretary, Public Utilities Commission