DEPARTMENT Infrastructure AGENDA NO. 11c
MEETING DATE January 25 , 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Project Manager: Yolanda Quisao
Approve Increase to Construction Cost and Duration Contingencies for WD-2858R, Sunol Valley Water Treatment Plant Water Quality Modular Office Summary of
Proposed
Commission Action:
Approve an increase of $200,000 to the contract cost contingency and an increase of 180 consecutive calendar days to the contract duration contingency f or Contract No. WD -2858R, Sunol Valley Water Treatment Plant Water Quality Modular Office, with Alta Group, Inc.; and authorize the General Manager to approve future modifications to the contract for a total contract amount up to $1,405,820 and a total contract duration of up to 422
consecutive calendar days
(approximately one year and two months).
Background: The existing Water Quality Division (WQD) trailer has been in service since 1998 and is well past the end date of its useful life. Staff have maintained the existing trailer as much as possible, but significant problems have arisen over its 22 years of service including: exterior doors have water damage and are warped; windows have dry rot around the frames, sills, and molding; bathroom plumbing has deteriorated; insufficient electrical receptacles exist for current equipment; and non- compliant Americans with Disability Act (ADA) access. This project will provide WQD staff with much -needed improvements to working conditions and bring facility office space up to current code and safety standards. On July 27, 2020, t
he San Francisco Public Utilities
Commission (SFPUC) advertised Contract WD -2858R to procure contractor to perform the replacement work.
On October 13, 2020, by Resolution No. 20- 0207, this Commission awarded Contract No. WD-2858R, Sunol Valley Water Treatment Plant Water Quality Modular Office to Alta Group, Inc. The original contract amount was $1,096,2 00, and the original contract duration was 220 consecutive calendar days.
Description of Scope
of Work:
The contract work is located in Sunol, California . The contract work consists of:
Contract: WD-2858R Sunol Valley Water Treatment Plant Water Quality Modular Office Commission Meeting Date: January 25, 2022
• Installation of two new 12-feet by 60-feet modular offices; • Installation of new ADA compliant curb ramps;
• Upgrades to the existing electrical service to supply power to new modular offices;
• Provision of new data connections between the plant
administration server room and the new water quality modular offices;
• Extension of the water line to the newly installed modular offices; and
• Installation of new grinder pump to service the new modular offices.
Changes to the Contract under Modifications:
Section 6.22(h) of the Administrative Code requires that any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration be approved by this Commission.
Modification No. 1 was issued increasing the contract amount by $3,825 (within the 10% contingency) to perform changes to the network communication equipment, for a total contract amount of $1,100,025, with no changes to the contract duration.
Modification No. 2 was issued increasing the contract amount by $1,676 (within the 10% contingency) to install a meter shade cover and provide for higher cost of shed relocation, for a total contract amount of $1,101,701, with no changes to the contract duration.
Requested Increase to Contract Cost and Duration Contingencies An increase of $ 200,000 to the existing cost contingency and an increase of 180 calendar days to the contract duration contingency are requested for installation of an ADA ramp; installation of data cabinets and a fire-rated backboard behind IT/server and other communication equipment in the existing Water Quality trailer; installation of conduit and junction boxes from the new Water Quality trailer to Sunol Valley Water Treatment Plant (SVWTP) business server room; and anticipated additional cost to complete the network communications w ork; for a total contract amount of up to $1,405,820 and a total contract duration of up to 422 consecutive calendar days.
Result of Inaction: A delay or denial in approving this modification will delay the completion of Water Quality modular office replacement to improve WQD staff working conditions.
Funding, Budget and
Costs:
Funding: The Water Enterprise Project No. CUW2770301, SVWTP Water Quality Modular Office Project is financed through the Water Enterprise Regional Capital Improvement Program (CIP). The Water Enterprise Capital Improvement Program funds this contract.
Original Award Amount: $1,096,200
Original 10% Cost Contingency: $109,620
Contract: WD-2858R Sunol Valley Water Treatment Plant Water Quality Modular Office Commission Meeting Date: January 25, 2022
Requested Increase to Cost Contingency: $200,000
Total Contract Cost Limit: $1,405,820
Schedule: Notice-To-Proceed Date: June 1, 2021
Original Duration: 220 consecutive calendar days
Original 10% Duration Contingency: 22 consecutive calendar days Requested Additional Duration Contingency: 180 consecutive calendar days
Total Revised Contract Duration Limit: 422 consecutive calendar days
Environmental
Review:
On September 19, 2019, the San Francisco Planning Department, determined that the Project is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15311, Class 11 (Accessory Structures) under Case Number 2019- 015691ENV. The work in this modification i s
included in this
exemption. The exemption can be found here:
https://sfpuc.sharefile.com/d-sa5e165b98444485a9f56121c71a31d69
Compliance with
Chapter 14b: Local
Business Enterprise
And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 11% for this contract.
The contractor committed to a subcontractor LBE partici pation of
35.31% with its bid submittal.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On October 13, 2020, by Resolution No. 20-0207, this Commission awarded Contract No. WD-2858R, Sunol Valley Water Treatment Plant Water Quality Modular Office, to Alta Group, Inc.; and
WHEREAS, On June 1, 2021, SFPUC issued the construction contract Notice-to-Proceed; and
WHEREAS, The original contract amount was for $1,096,200, and the original contract duration was 220 consecutive calendar days; and
WHEREAS, Section 6.22(h) of the San Francisco Administrative Code requires Commission approval for any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration; and
WHEREAS, Modification Nos . 1 and 2 were issued, increasing the contract amount by $5,501 to perform changes to the network communication equipment, for the installation of a meter shade cover , and to provide additional shed relocation cost , for a total contract amount of $1,101,701, with no changes to the contract duration; and WHEREAS, An increase of $200,000 to the contract cost contingency and an increase of 180 calendar days to the contract duration contingency are requested for the installation of an ADA ramp, data cabinets , and fire -rated backboard behind IT/server and other communication equipment in the existing Water Quality trailer; installation of conduit and junction boxes from the new Water Quality trailer to the Sunol Valley Water Treatment Plant business server room ; and anticipated additional cost to complete the network communications work; and WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 11% for this contract, and the contractor committed to a subcontractor LBE participation of 35.31% with its bid submittal; and WHEREAS, On September 19, 2019, the San Francisco Planning Department, determined that the Project is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15311, Class 11 (Accessory Structures) under Case Number 2019-015691ENV, and the work in this modification is included in this exemption; now, therefore, be it
RESOLVED, That this Commission hereby approves an increase of $2 00,000 to the existing contract cost contingency and an increase of 180 calendar days to the existing contract duration contingency for the Water Enterprise Capital Improvement Program -funded, Contract No. WD-2858R Sunol Valley Water Treatment Plant Water Quality Modular Office, for a total cost contingency of
$309,620 and a total duration contingency of 202 consecutive calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager, or the General Manager’s designee, to consider, and, if appropriate, to approve future modifications to the contract for a total contract amount of up to $1,405,820, and a total contract duration of up to 422 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 25, 2022.
Secretary, Public Utilities Commission