DEPARTMENT
Wastewater Enterprise
AGENDA NO.
11 MEETING DATE
February 8, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Regular Calendar
Contract Manager: Jessalynn Wong
Award Contract No . WW-718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024
Summary of
Proposed
Commission Action:
Approve the plans and specifications and award Contract No. WW-718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024, in the amount of $2,136,677, and with a duration of 1,125 consecutive calendar days (approximately three years ), to the responsible bidder that submitted the lowest responsive bid, Star Elevator, Inc., to service and maintain all Wastewater Enterprise and Southeast Community Center elevators.
Background: This contract will provide for monthly elevator maintenance, repair, and modernization services by a certified and qualified c onveyance (elevator) company for all WWE and Southeast Community Center elevators. F or regulatory, liability, and safety reasons, any work on elevators in the State of California must be performed by a c ertified qualified conveyance (elevator) company.
Description of Scope
of Work:
The contract work locations are Southeast Water Pollution Control Plant, North Point Wet Weather Facility, Bruce Flynn Pump Station, Channel Pump Station, North Shore Pump Station, Oceanside Water Pollution Control Plant, Southeast Community Center Old, Southeast Community Center New and the Westside Pump Station. The contract work consists of:
• Providing elevator maintenance, repair, and modernization services to keep twenty-three (23) WWE elevators in compliance with California State law, to maintain safe and proper operation, and for investment protection.
Result of Inaction: A delay or denial in awarding this contract will lead to a lapse in the monthly maintenance of the existing elevators and may result in regulatory non- compliance and create safety risks.
Contract: WW-718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024 Commission Meeting Date: February 8, 2022
Budget & Costs: Funding: Project No. CWWRNRTF57, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024 (WWE Operating Budget: $1,302,037.25 and WWE Capital Budget: $834,640.00) Engineer’s Estimate: $2,600,000
Award: $2,136,677
Schedule: Estimated Notice-to-Proceed Date: April 2022
Estimated Completion Date: April 2025
Contract Duration: One-thousand one hundred twenty-five (1,125 ) consecutive calendar days (approximately three years) (1,095 consecutive calendar days to Substantial Completion and an additional 30 consecutive calendar days to Final Completion)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 0% for this contract.
Submitted: The contractor did not commit to any LBE participation in its bid.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment.
Bid History: Advertised: August 19, 2021
Bids Received: San Francisco Public Utilities Commission (SFPUC) received sealed bids from two firms on September 30, 2021. The SFPUC determined that it was in the best interest of the City and County of San Francisco to reject all bids and re-advertise.
Re-advertised: October 14, 2021
Bids Received: On October 28, 2021, SFPUC received s ealed bids from two firms as follows:
Bid Rank Bid Amount Adjusted Bid Final
Rank
1. Star Elevator,
Inc
$2,136,677.25 $2,136,677.25 1
2. San Francisco
Elevator
Services, LLC
$2,189,265.00 $2,189,265.00 2
SFPUC staff reviewed the bids and determined that Star Elevator, Inc., is the responsible bidder that submitted the lowest responsive bid.
Contract: WW-718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024 Commission Meeting Date: February 8, 2022
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, San Francisco Public Utilities Commission (SFPUC) owns and operates Wastewater Enterprise and Southeast Community Center facilities with elevators for which the SFPUC must maintain good working order; and
WHEREAS, On October 14, 2021 the SFPUC advertised for bids for Contract No. WW- 718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024, to provide for monthly elevator maintenance, repair, and modernization services by a certified and qualified conveyance (elevator) company; and
WHEREAS, The Engineer’s Estimate is $2,600,000 for this construction contract work to service and maintain all Wastewater Enterprise and Southeast Community Center elevators; and WHEREAS, The contract duration is 1,125consecutive calendar days (approximately three years); and
WHEREAS, On October 28, 2021, the SFPUC received and publicly opened two bids on; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bids for responsibility, responsiveness and application of bid preferences resulted in the establishment of Star Elevator, Inc. as the responsible bidder that submitted the lowest responsive bid; and WHEREAS, CMD established a Local Business Enterprise ( LBE) subcontracting participation requirement of 0% for this contract, and the contractor did not commit to a ny LBE participation in its bid submittal; and
WHEREAS, A firm being awarded a contract by the SFPUC mus t be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within 2 weeks of the date of the Commission award. If the bidder fails to meet the compliance requirement, Staff will return to the Commission for rescission of this award; and WHEREAS, Funds are available from WWE Operating/Capital Budget, Project No.
CWWRNRTF57, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021- 2024; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment; now, therefore be it
RESOLVED, That this Commission hereby approves the plans and specifications and awards Contract No. WW-718R, Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021-2024, in the amount of $2,136,677, for a duration of 1,125 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Star Elevator, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 8, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: January 12, 2022
To: Jessalyn Wong, SFPUC
Cyrus Dela Cruz, SFPUC
From: Linda Rainaldi, CMD
Subject: WW-718R Wastewater Enterprise Elevator Maintenance, Repair, and Modernization 2021 - 2024
CMD Review Memo
The Contract Monitoring Division (“CMD”) reviewed the bids submitted for the above referenced project, reviewed the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The LBE subcontracting requirement was waived for this project. Below is a summary of CMD’s review.
Bidder LBE Status Base Bid LBE Bid
Discount
Adjusted Bid with
LBE Bid Discount
Star Elevator, Inc. Non-LBE $2,136,677.25 NA $2,136,677.25 San Francisco Elevator
Services, LLC Non-LBE $2,189,265.00 NA $2,189,265.00
Star Elevator, Inc. is the lowest responsive bidder. Star Elevator did not list any subcontractors on Section 00 43 36 (Subcontractor List).
Based on the foregoing, CMD has determined that Star Elevator, Inc. complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please contact me at (415) 754-3227.