DEPARTMENT
Water Enterprise
AGENDA NO.
12 MEETING DATE February 8, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Regular
Contract Manager: Daniel Stewart
Award Contract No. WD-2860R2 Master As-Needed Tree Services
Summary of
Proposed
Commission Action:
Award five Master As-Needed Tree Services Contracts: WD-2860R2.A; WD- 2860R2.B; WD-2860R2.C; WD-2860R2.D; and WD-2860R2.E, each with a not-to-exceed contract amount of $10,000,000 and with a duration of 1, 826 consecutive calendar days (five years), to the five highest scoring responsible firms submitting a responsive application: (A) Anvil Builders, Inc., (B) Arborist Now, Inc., (C) Capax Group, Inc., (D) The Professional Tree Care Co., and (E) West Coast Arborists, Inc., to improve safety and reduce fire risk by providing as-needed tree removal and maintenance services on short notice at locations within or near the City and County of San Francisco and other San Francisco Public Utilities Commission (SFPUC) Lands; and authorize a combined spending authority of $10,000,000.
Background: The objective of the project is to improve safety and reduce catastrophic fire risk by providing as-needed tree and plant removal/management services. The work will involve tree and plant management services and related work at various locations on or near SFPUC property and rights -of-way and may include but is not limited to hazardous tree removal/pruning; stump grinding; emergency tree services; pruning of existing trees; tree service-related access work including roads, etc.; and related tree or plant maintenance work.
Description of Scope
of Work:
The location of the projects will be within or near the City and County of San Francisco and other SFPUC Lands (including watersheds and rights -of-way) in San Mateo, Alameda, San Francisco, and Santa Clara Counties . For each as-needed scope of work, SFPUC will release a Quote Request Package (QRP) to all awardees of WD -2860R2 and will invite all such awardees to attend a site walk. Staff will request responses to each QRP within a specified time .
Staff will award the scope under a QRP to the WD -2860R2 contract that submits the lowest responsive quote.
Overall Scope of Work:
• hazardous tree removal/pruning;
Agreement: Master As-Needed Tree Services
Commission Meeting Date: February 8, 2022
• stump grinding;
• emergency tree services;
• pruning of existing trees; tree service-related access work including roads, etc.; and
• related tree or plant maintenance work.
Result of Inaction: A delay or denial awarding these contracts will result in reducing SFPUC’s ability and preparedness to reduce the risk from catastrophic wildfires, including damages to critical water infrastructure, SFPUC facilities, sensitive watershed habitats, water quality, surrounding and adjacent communities and properties, and human life.
Funding, Budget and
Costs:
Funding: Water Enterprise Operating and Capital Project Budgets up to $10,000,000
Engineer’s Estimate: $10,000,000
Award: Five contracts, each with a not -to-exceed contract amount of $10,000,000.
Schedule: Estimated Notice-to-Proceed Date April 1, 2022 Estimated Completion Date: March 31, 2027
Agreement Duration: 1,826 consecutive calendar days (five years)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 10 % for this agreement.
Submitted: Eight (8) contractors submitted applications. The Contract Monitoring Division reviewed all applications and determined that five of the applications were materially compliant with the pre-award Chapter 14B requirements. The following is a list of the LBE subcontractor participation percentages that were credited by CMD and will be required to be met during the agreement period.
Applicant LBE
Credited
Participation
1. The Professional Tree Care Company, Inc. 14%
2. Arborist Now, Inc. 10%
3. Capax Group, Inc. 10%
4. Anvil Builders, Inc. 15%
5. West Coast Arborists, Inc. 14%
6. Bay Area Tree Specialists was deemed non -
responsive for failing to pass the Safety
Prequalification.
(N/A)
Agreement: Master As-Needed Tree Services
Commission Meeting Date: February 8, 2022
7. Crook Logging, Inc. was deemed non -responsive
for failing to meet the Chapter 14B “Good Faith
Outreach” requirements at the time of the
application.
(N/A)
8. Mountain F Enterprises, Inc. was deemed non -
responsive for failing to meet the Chapter 14B
“Good Faith Outreach” requirements at the time of
the application.
(N/A)
Environmental
Review:
Approval of as -needed contracts or other funding mechanisms do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creation of government funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
No work will commence under this contract until the proposed work is reviewed and determined whether environment al review under CEQA has already been conducted or is required, and if required, the appropriate CEQA review is conducted.
Bid History: Advertised: September 11, 2020
Applications Received: SFPUC received applications from five (5) firms on October 28, 2020. The SFPUC determined that it was in the best interest of the City and County of San Francisco to reject all bids and re-advertise.
Re-advertised: January 4, 2021
Applications Received: SFPUC received applications from seven ( 7) firms on January 26, 2021. The SFPUC determined that it was in the best interest of the City and County of San Francisco to reject all bids and re-advertise.
Re-advertised: August 24, 2021
Applications Received: SFPUC received applications from eight firms on October 13, 2021. The following is a list of the firms and the final ranking as approved by CMD.
Applicant Final Rank
The Professional Tree Care Company, Inc. 1
Arborist Now, Inc. 2
Capax Group, Inc. 3
Anvil Builders, Inc. 4
West Coast Arborists, Inc. 5
Agreement: Master As-Needed Tree Services
Commission Meeting Date: February 8, 2022
Bay Area Tree Specialists was deemed non -responsive
for failing to pass the Safety Prequalification.
(N/A)
Crook Logging, Inc. was deemed non -responsive for
failing to meet the Chapter 14B “Good Faith Outreach”
requirements at the time of the application.
(N/A)
Mountain F Enterprises, Inc. was deemed non-responsive
for failing to meet the Chapter 14B “Good Faith
Outreach” requirements at the time of the application.
(N/A)
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) manages lands that require management of trees and vegetation, and the SFPUC seeks to improve safety and reduce catastrophic fire risk by providing as -needed tree and plant removal/management services . The work will involve tree and plant management services and related work at various locations on or near SFPUC property and rights -of-way and may include, but is not limited to hazardous tree removal/pruning; stump grinding; emergency tree services; pruning of existing trees; tree service- related access work including roads, etc.; and related tree or plant maintenance work; and WHEREAS, On August 24, 2021, SFPUC staff advertised Contract No. WD-2860R2 Master As-Needed Tree Services; and
WHEREAS, The Engineer’s Estimate is $10,000,000 for this As-Needed work to provide tree removal and tree/plant management services, with an agreement duration of five years; and
WHEREAS, On October 13, 2021, the SFPUC received eight applications; and
WHEREAS, Staff determined one application was non- responsive for failing to pass the Safety Prequalification, two applications were non-responsive for failing to meet the Chapter 14B “Good Faith Outreach” requirements at the time of the application; and WHEREAS, Five (5) of the applications were responsive and the applicant firms were evaluated as highly qualified; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bids for qualifications, responsibility, responsiveness , and application of bid preferences resulted in the establishment of: The Professional Tree Care Company, Inc.; Arborist Now, Inc.; Capax Gr oup, Inc.; Anvil Builders, Inc.; West Coast Arborists, Inc. as the responsible applicants with the highest-scoring responsive applications; and
WHEREAS, CMD established a Local Business Enterprise ( LBE) subcontracting participation of 10 % for this agreement, and the contractors with their bid submittals committed to a LBE subcontractor participation of: The Professional Tree Care Company, Inc. at 14% LBE; Arborist Now, Inc. at 10% LBE; Capax Group, Inc. at 10% LBE; Anvil Builders, Inc. at 15% LBE; West Coast Arborists, Inc. at 14% LBE, as the responsible applicants with the highest -scoring responsive applications; and
WHEREAS, The firms being awarded an agreement by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within two weeks of the date of the Commission award. If any firm fails to meet the compliance requirement, Staff will return to the Commission for rescission of this award; and
WHEREAS, Approval of as -needed contracts or other funding mechanisms do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creat ion of government funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and
WHEREAS, No work will commence under this contract until the proposed work is reviewed and determined whether environmental review under CEQA has already been conducted or is required, and if required, the appropriate CEQA review is conducted; now therefore be it RESOLVED, That this Commission hereby awards Contract Nos. WD-2860R2.A; WD- 2860R2.B; WD -2860R2.C; WD -2860R2.D; and WD -2860R2.E, Master As- Needed Tree Services, each in the not-to-exceed amount of $10,000,000, and each for a duration of 1,826 consecutive calendar days, to the responsible applicants : (A) Anvil Builders, Inc., (B) Arborist Now, Inc., (C) Capax Group, Inc., (D) The Professional Tree Care Co., and (E) West Coast Arborists, Inc., and authorizes a cumulative spending authority across all five contracts in the amount of $10,000,000.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 8, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 9410
Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: January 7, 2022
To: Daniel Stewart, Project Manager, SFPUC
Derek Wong, Contract Analyst, SFPUC
From: Vivian Liu, Contract Compliance Officer, CMD
Subject: Updated CMD Review: RFQ WD-2860R2 Master As-Needed Tree Services
The Contract Monitoring Division (“CMD”) has reviewed the contractors’ applications, supporting documentations, and applied the appropriate rating bonuses submitted for the above referenced project. Based on this review, CMD has determined that out of eight (8) applications submitted, five (5) applications were materially compliant with the pre-award Chapter 14B requirements.
Bay Area Tree Specialists (“BATS”) was deemed non-responsive for failing to pass the Safety Prequalification.
Crook Logging, Inc. (“CLI”) was deemed non-responsive for failing to meet the Chapter 14B LBE subcontracting participation requirement and “Good Faith Outreach” requirements at the time of application.
Mountain F Enterprises, Inc. (“MFE”) was deemed non-responsive for failing to meet the Chapter 14B “Good Faith Outreach” requirements at the time of application.
Rating Bonus
The following is a summary of the rating bonus information:
Firm LBE Status Rating Bonus
Anvil Builders, Inc. Non-LBE Not Eligible
Arborist Now, Inc. SF LBE-OBE (micro) 10%
Capax Group, Inc. SF LBE-WBE (micro) 10%
The Professional Tree Care Company, Inc. Non-LBE Not Eligible West Coast Arborists Non-LBE Not Eligible
Score Sheets and Score Tabulations
The Request for Qualification (“RFQ”) indicates that all responsive applicants will be scored and ranked based on projects, credentials, and related experiences. For all compliant firms, CMD has reviewed the raw score sheets submitted by the panelists and the final score tabulations from the Contract Awarding
Authority. Based on this information and after the application of the LBE rating bonus, the applicants are ranked as follows:
FIRM RANK
The Professional Tree Care Company, Inc. 1
Arborist Now, Inc. 2
Capax Group, Inc. 3
Anvil Builders, Inc. 4
West Coast Arborists, Inc. 5
The Contract Awarding Authority has confirmed it will award the Master As-Needed Agreements to the top five (5) highest ranked applicants.
LBE Subcontracting Participation Requirement
Pursuant to the RFQ, for the subject Master As-Needed contract, the LBE subcontracting participation requirement is 10% for each Master Agreement. Master Agreement holders responding to subsequent Quote Request Package (“QRP”), must identify on the Contract Service Order Subcontractors Form (Section 00 43 36.02) the LBE subcontractors, for whom the Master Agreement holder seeks credit towards the overall LBE Subcontracting Participation Requirement. CMD will evaluate whether the Master Agreement holder that submitted the lowest Quote has met or is on track to meet the established LBE Subcontracting Participation Requirement for the overall Master Agreement.
The Professional Tree Care Company, Inc. (“PTC”) achieved the highest score. PTC met the 10% LBE subcontracting participation requirement by listing the following LBE firm on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Flynn Transport Trucking SF LBE-OBE
(micro) 14.00% 14.00%
TOTAL 14.00% 14.00%
PTC did not list any non-LBE firm on its 00 43 36.01.
Arborist Now, Inc. (“Arborist Now”) achieved the second highest score. Arborist Now met the 10% LBE subcontracting participation requirement by listing the following LBE firm on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Baird Trucking, Inc. Trucking and Hauling SF LBE-OBE
(small) 10.00% 10.00%
TOTAL 10.00% 10.00%
Arborist Now did not list any non-LBE firm on its 00 43 36.01.
Capax Group, Inc. (“Capax”) achieved the third highest score. Capax met the 10% LBE subcontracting participation requirement by listing the following LBE firms on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Yerba Buena
Engineering &
Construction, Inc.
Heavy equipment operator,
ground labor support
SF LBE-MBE
(small) 5.00% 5.00%
Coast Ridge Ecology,
LLC Biological services SF LBE-OBE
(micro) 5.00% 5.00%
TOTAL 10.00% 10.00%
Capax listed the following non-LBE firm on its 00 43 36.01.
FIRM SERVICE STATUS LISTED
PARTICIPATION
Emshire, LLC Licensed timber operator work Non-LBE 5.00% TOTAL 5.00%
Anvil Builders, Inc. (“Anvil”) achieved the fourth highest score. Anvil met the 10% LBE subcontracting participation requirement by listing the following LBE firms on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Camajani Trucking Hauling SF LBE-MBE
(micro) 10.00% 10.00%
Arborist Now, Inc. Tree Services SF LBE-OBE
(micro) 5.00% 5.00%
TOTAL 15.00% 15.00%
Anvil did not list any non-LBE firm on its 00 43 36.01.
West Coast Arborists, Inc. (“WCA”) achieved the fifth highest score. WCA met the 10% LBE subcontracting participation requirement by listing the following LBE firm on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Bay Area Arborist
Cooperative, Inc.
As-needed tree
maintenance services
SF LBE-OBE
(small) 14.00% 14.00%
TOTAL 14.00% 14.00%
WCA did not list any non-LBE firm on its 00 43 36.01.
Based on the foregoing, CMD has determined that PTC, Arborist Now, Capax, Anvil and WCA have complied with the pre-award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at (415) 551-4814.