DEPARTMENT
Water Enterprise
AGENDA NO.
12 MEETING DATE February 22, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Regular
Contract Manager: Ethan Billigmeier
Award Contract No. HH-1004 Master As-Needed Tree Services – Hetch Hetchy
Summary of
Proposed
Commission Action:
Award four Master As-Needed Tree Services Contracts, HH-1004.A; HH- 1004.B; HH-1004.C; and HH-1004.D, each with a not -to-exceed agreement capacity of $9,700,000, and authorize a combined cumulative spending authority of $9,700,000, with a duration of 1,826 consecutive calendar days (five years), to the top four highest scoring responsible firms that submitted responsive bids, (A) Anvil Builders, Inc., (B) Arborists Now, Inc., (C) Capax Group, Inc., and (D) The Professional Tree Care Co., to improve safety and reduce fire risk by providing as-needed tree removal and maintenance services on short notice at locations within or near San Francisco Public Utilities Commission (SFPUC) property.
Background: The project work will improve safety and reduce catastrophic fire risk by providing as-needed tree and plant removal/management services at various locations on or near SFPUC property and rights -of-way. Work may include, but is not limited to, hazardous tree removal and pruning; stump grinding; emergency tree services; pruning of existing trees; tree service- related access work including roads, and related tree or plant maintenance work.
Description of Scope
of Work:
The contractors will perform tree removal and maintenance work within or near SFPUC property (including watersheds and rights-of-way) in Tuolumne, Mariposa, Stanislaus, and San Joaquin Counties , etc. For each task, SPFUC staff will invite the contractors for a site walk and will issue a Quote Request Package (QRP). The SFPUC will request each contractor to submit a timely quote in response to the QRP on a project -by-project basis. Each project will go to the lowest bidder from the approved contractors under agreement.
Scope of Work:
• hazardous tree removal/pruning;
• stump grinding;
• emergency tree services;
Contract: HH-1004 Hetch Hetchy Master As-Needed Tree Services Commission Meeting Date: February 22, 2022
• pruning of existing trees; tree service-related access work including roads etc.; and
• related tree or plant maintenance work.
Result of Inaction: A delay or denial awarding these agreements will result in reducing SFPUC’s ability and preparedness to reduce the risk from catastrophic wildfires, including damages to critical water infrastructure, SFPUC facilities, sensitive watershed habitats, water quality, surrounding and adjacent communities and properties, and human life.
Funding, Budget,
and Costs:
Funding: Hetch Hetchy Water and Power Operating, Programmatic, and Capital Projects Budgets up to $9,700,000
Engineer’s Estimate: $9,700,000
Award: Four agreements, each with a not -to-exceed agreement capacity of $9,700,000 and authorize a spending authority up to $9,700,000 cumulatively.
Schedule: Estimated Notice-to-Proceed Date May 2022
Estimated Completion Date: April 2027
Agreement Duration: 1,826 consecutive calendar days (five years)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 5 % for this agreement.
Submitted: Seven contractors submitted applications. One application was deemed non-responsive for failing to pass the Safety Prequalification review.
The CMD reviewed all applications and determined that six of the applications were materially compliant with the pre-award Chapter 14B requirements. Per section 6.02 of the HH-1004 Request for Qualifications Evaluation and Selection Criteria, if more than four firms applied, each of which the Minimum Qualifications Panel deem ed qualified, the four highest ranked/scored Applicants would be eligible to proceed to award of a Master Agreement. The following is a list of the four highest-ranked firms and the LBE subcontractor participation percentages that were credited by CMD and will be required to be met during the agreement period.
Applicants LBE
Credited
Participation
1. Capax Group, Inc. 7%
2. Anvil Builders, Inc. 7%
3. Arborist Now, Inc. 5%
4. The Professional Tree Care Company, Inc. 7%
Environmental
Review:
Approval of as -needed contracts or other funding mechanisms do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creation of government funding mechanisms which do no t involve any commitment to any specific Contract: HH-1004 Hetch Hetchy Master As-Needed Tree Services Commission Meeting Date: February 22, 2022
project which may result in a potentially significant impact on the environment.
No work will commence under these contracts until the proposed work is reviewed and determined whether environmental review under CEQA has already been conducted or is required, and if required, the appropriate CEQA review is conducted.
Bid History: Advertised: September 7, 2021
Applications Received: SFPUC received applications from seven (7) firms on October 20, 2021. The following is a list of the firms with the final ranking as approved by CMD.
Applicants Final Rank
Capax Group, Inc. 1
Anvil Builders, Inc. 2
Arborist Now, Inc. 3
The Professional Tree Care Company, Inc. 4
West Coast Arborists, Inc. 5
Sierra Mountain Construction, Inc. 6
Bay Area Tree Specialists was deemed non -responsive
for failing to pass the Safety Prequalification review
N/A
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission manages and operates watershed lands and rights-of-way. Improving safety and reduce catastrophic fire risk by providing as-needed tree and plant removal/management services at various locations on or near SFPUC property and rights-of-way is critical to land management. As-needed services are an efficient and effective way to address hazardous tree removal and pruning; stump grinding; emergency tree services; pruning of existing trees; tree service-related access work including roads, and related tree or plant maintenance work; and
WHEREAS, On September 7, 2021, SFPUC staff advertised Contract No. HH-1004 Master As-Needed Tree Services – Hetch Hetchy; and
WHEREAS, The Engineer’s Estimate is $9,700,000 for this as-needed work to provide tree removal and tree/plant management services with an agreement duration of five years; and WHEREAS, The SFPUC received seven applications; and
WHEREAS, Staff deemed one applicant non-responsive for failing to pass the Safety Prequalification requirement; and
WHEREAS, Staff determined six of the applications responsive and the applicant firms qualified; and
WHEREAS, Under Section 6.02 of the HH-1004 Request for Qualifications Evaluation and Selection Criteria, the four highest-ranked responsible would be eligible for award of a Master Agreement; and
WHEREAS, SFPUC staff and the Contract Monitoring Division (CMD) reviewed the applications for qualifications, responsibility, responsiveness, and application of bid preferences and determined that Anvil Builders, Inc., Arborist Now, Inc., Capax Group, Inc., and The Professional Tree Care Company, Inc. were the highest scoring qualified applicants that submitted responsive applications; and
WHEREAS, CMD established a Local Business Enterprise (LBE) subcontracting participation requirement of 5 % for this agreement, and the four highest scoring applicants submitted applications committing to LBE subcontractor participation of: Capax Group, Inc. 7%; Anvil Builders, Inc. 7%; Arborist Now, Inc., 5%; and The Professional Tree Care Company, Inc., 7%; and
WHEREAS, The firms being awarded agreements by the SFPUC must comply with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award or within two weeks of the date of the Commission award. If the firm fails to meet the compliance requirement, Staff will return to the Commission for recission of this award; and WHEREAS, Approval of as-needed contracts or other funding mechanisms do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creation of government funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and
WHEREAS, No work will commence under this contract until the proposed work is reviewed and determined whether environmental review under CEQA has already been conducted or is required, and if required, the appropriate CEQA review is conducted; now therefore, be it
RESOLVED, This Commission hereby awards Contract Nos. HH-1004.A; HH-1004.B; HH-1004.C; and HH-1004.D, Hetch Hetchy Master As-Needed Tree Services, each in the not-to- exceed amount of $9,700,000, and authorize a cumulative spending authority across all four (4) agreements of $9,700,000, for a duration of 1,826 consecutive calendar days, to the following four responsible applicants: (A) Anvil Builders, Inc., (B) Arborists Now, Inc., (C) Capax Group, Inc., and (D) The Professional Tree Care Co.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 22, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 9410
Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: January 24, 2022
To: Ethan Billigmeier, Project Manager, SFPUC
Greg Lyman, CAB, SFPUC
From: Vivian Liu, Contract Compliance Officer, CMD
Subject: CMD Review: RFQ HH-1004 Master As-Needed Tree Services – Hetch Hetchy
The Contract Monitoring Division (“CMD”) has reviewed the contractors’ applications, supporting documentations, and applied the appropriate rating bonuses submitted for the above referenced project. Based on this review, CMD has determined that out of seven (7) applications submitted, six (6) applications were materially compliant with the Chapter 14B pre-award requirements.
Bay Area Tree Specialists (“BATS”) withdrew its application.
Rating Bonus
The following is a summary of the rating bonus information:
Firm LBE Status Rating Bonus
Anvil Builders, Inc. Non-LBE Not Eligible
Arborist Now, Inc. SF LBE-OBE (micro) 10%
Capax Group, Inc. SF LBE-WBE (micro) 10%
Sierra Mountain Construction, Inc. Non-LBE Not Eligible The Professional Tree Care Company, Inc. Non-LBE Not Eligible West Coast Arborists, Inc. Non-LBE Not Eligible
Score Sheets and Score Tabulations
The Request for Qualification (“RFQ”) indicates that all responsive applicants will be scored and ranked based on projects, credentials, and related experiences. For all compliant firms, CMD has reviewed the raw score sheets submitted by the panelists and the final score tabulations from the Contract Awarding Authority. Based on this information and after the application of the LBE rating bonus, the applicants are ranked as follows:
FIRM RANK
Capax Group, Inc. 1
Anvil Builders, Inc. 2
Arborist Now, Inc. 3
The Professional Tree Care Company, Inc. 4
West Coast Arborists, Inc. 5
Sierra Mountain Construction, Inc. 6
The Contract Awarding Authority has confirmed it will award the Master As-Needed Agreements to the top four (4) highest ranked applicants.
LBE Subcontracting Participation Requirement
Pursuant to the RFQ, for the subject Master As-Needed contract, the LBE subcontracting participation requirement is 5% for each Master Agreement. Master Agreement holders responding to subsequent Quote Request Package (“QRP”), must identify on the Contract Service Order Subcontractors Form (Section 00 43 36.02) the LBE subcontractors, for whom the Master Agreement holder seeks credit towards the overall LBE Subcontracting Participation Requirement. CMD will evaluate whether the Master Agreement holder that submitted the lowest Quote has met or is on track to meet the established LBE Subcontracting Participation Requirement for the overall Master Agreement.
Capax Group, Inc. (“Capax”) achieved the highest score. Capax met the 5% LBE subcontracting participation requirement by listing the following LBE firm on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Yerba Buena
Engineering &
Construction Inc.
Heavy Equipment
Operator, Ground Labor
Support
SF LBE-MBE
(small) 7.00% 7.00%
TOTAL 7.00% 7.00%
Capax listed the following non-LBE firm on its 00 43 36.01.
FIRM SERVICE STATUS LISTED
PARTICIPATION
Emshire, LLC Licensed Timber Operator Work Non-LBE 0.5% Black Fox Timber
Management Group, Inc.
Registered Professional Forester
Consulting Non-LBE 0.5%
TOTAL 1.00%
Anvil Builders, Inc. (“ABI”) achieved the second highest score. ABI met the 5% LBE subcontracting participation requirement by listing the following LBE firm on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Camajani Trucking Hauling SF LBE-MBE
(micro) 3.00% 3.00%
Arborist Now, Inc. Tree Services SF LBE-OBE
(micro) 4.00% 4.00%
TOTAL 7.00% 7.00%
ABI did not list any non-LBE firm on its 00 43 36.01.
Arborist Now, Inc. (“Arborist Now”) achieved the third highest score. Arborist Now met the 5% LBE subcontracting participation requirement by listing the following LBE firms on its 00 43 36.01:
FIRM SERVICE LBE
STATUS
LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Baird Trucking Trucking and Hauling SF LBE-OBE
(small) 5.00% 5.00%
TOTAL 5.00% 5.00%
Arborist Now did not list any non-LBE firm on its 00 43 36.01.
The Professional Tree Care Company, Inc (“PTC”) achieved the fourth highest score. PTC met the 5% LBE subcontracting participation requirement by listing the following LBE firms on its 00 43 36.01:
FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
Sabie Trucking, Inc. Trucking/Hauling
SFPUC LBE-
MBE
(small)
7.00% 7.00%
TOTAL 7.00% 7.00%
PTC did not list any non-LBE firm on its 00 43 36.01.
Based on the foregoing, CMD has determined that Capax, ABI, Arborist Now, and PTC have complied with the Chapter 14B pre-award requirements. Should you have any additional questions and/or concerns, please feel free to contact me at (415) 551-4814.