DEPARTMENT
Infrastructure
AGENDA NO.
11a
MEETING DATE February 22, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-86, General Engineering (A -License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Summary of
Proposed
Commission Action:
Award Job Order Contract No. JOC-86, General Engineering (A -License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties , for a total contract amount not-to-exceed $5,000,000, with a guaran teed minimum opportunity of $50,000 and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Ground Control Inc. to perform general engineering construction tasks for all SFPUC Enterprise Operations and Bureaus.
Background: A Job Order Contract (JOC) is an indefinite quantity contract under which the SFPUC may accomplish a series of projects with a single, competitively bid contract awarded before the projects are identified. Contractors bid an adjustment factor to pre-set unit prices. The SFPUC has used JOCs for a wide range of construction activities including general construction and general engineering, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, and lighting upgrades and HVAC (i.e., heating, ventilation, air conditioning) energy efficiency retrofits.
This contract duration is two years. SFPUC will issue task orders to the selected contractor to perform specific scopes of work during the term of this contract.
The Commission may extend the term for up to a total term of 5 years. SFPUC may not issue any new task orders under this contract after four years from the date the Controller certifies the Contract.
Description of
Scope of Work:
The contract work locations are in San Francisco, San Mateo, Santa Clara, and Alameda counties.
The contract work consists of:
• Concrete
• Traffic Control
• Earthwork and Paving
Contract: JOC-86, General Engineering (A-License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: February 22, 2022
• Electrical
• General Engineering
• Landscape
• Pipeline
• Tree Service
• Well Pump Repair
• Well Drilling
Result of Inaction: A delay or denial awarding this contract will result in repairs and replacement projects not being executed. And if the work is deferred as part of a standard design-bid-build construction contract, operations, safety, and system reliability will be impacted with potential for a significant increase in staff and contractor costs to the SFPUC.
Budget & Costs: Award: Not-to-exceed amount of $ 5,000,000 with a guaranteed minimum opportunity of $50,000. At a later date, the Commission may approve an option to increase the maximum contract value by 50% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of $7,500,000.
Award Criteria Figure (ACF) (multiplier): 1.0265
The ACF, used to determine the low bidder, is derived from the weighted computation of the Contractor’s Adjustment Factor for work performed under Normal Working Hours and Non-Normal Working Hours and adjusted by any applicable Administrative Code Chapter 14B bid discount.
The Contractor’s Adjustment Factor accounts for the Contractor’s overhead, profit, estimating, project management, bonding, insurance, supervision, submittals, record drawings, closeout documents, and other indirect costs.
During the task order process, SFPUC will apply this factor to the pre-set construction prices listed in the Construction Task Catalog® to determine the value of each task order.
Funding: Will be available from various SFPUC Enterprise Funds when the SFPUC issues Task Orders.
Schedule: Estimated Notice-to-Proceed Date: May 2022
Duration: Two years. Additional time may be approved by the Commission at a later date, for up to the five- year maximum duration allowed in the San Francisco Administrative Code for JOCs.
Estimated Completion Date: May 2024
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and
Non-Discrimination
in Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 16% for this contract.
Submitted: The contractor committed in its bid to 21% LBE participation.
Contract: JOC-86, General Engineering (A-License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: February 22, 2022
Environmental
Review:
Award of this JOC does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve commitment to any specific project which may result in a potentially significant physical impact on the environment. No task order will be issued under this contract for a specific project until the proposed work is reviewed and, if required, the appropriate CEQA review is conducted.
Bid History: Advertised: November 1, 2021
Bids Received: SFPUC received sealed bids from six (6) firms on December 9, 2021, as follows:
Bid Rank
ACF Bid
Preference
Adjusted
ACF
Final
Rank
1. Ground Control Inc. 1.1405 10% 1.0265 1
2. GECMS, Inc. (dba)
Giron Construction 1.1554 10% 1.0399 2
3. R&S Construction
Management, Inc. 1.2200 10% 1.0980 3
4. Anvil Builders Inc 1.2506 N/A N/A 6
5. Cal State Constructors,
Inc. 1.2906 10% 1.1615 4
6. M. Hernandez
Construction Inc. (dba)
Hernandez Engineering
1.3066 10% 1.1759 5
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) advertised Job Order Contract (JOC) No. JOC-86, General Engineering (A-License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, on November 1, 2021; and WHEREAS, The contract not-to-exceed amount is $ 5,000,000, with a guaranteed minimum opportunity of $50,000, for perform general engineering construction tasks for all SFPUC Enterprise Operations and Bureaus; and
WHEREAS, The contract duration is two years; and
WHEREAS, The Commission authorizes award of this JOC for work to be performed under future task orders that will identify the scope of work, cost, and duration of various discrete construction activities; and
WHEREAS, Award of this JOC does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve commitment to any specific project which may result in a potentially significant physical impact on the environment; and
WHEREAS, No task order will be issued under this contract for a specific project until the proposed work is reviewed and, if required, the appropriate CEQA review is conducted; and
WHEREAS, SFPUC competitively bid the work under this JOC based on each bidder’s profit and overhead percentage markup on specified unit price s with recommended award to the responsible contractor that submitted the lowest responsive bid for work under subsequent task orders; and
WHEREAS, On December 9, 2021, SFPUC received and publicly opened six bids; and WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) reviewed the bid(s) for bidder responsibility, responsiveness, and the application of bid preferences , and determined that Ground Control Inc. is the responsible bidder that submitted the lowest responsive bid; and WHEREAS, The Award Criteria Figure from Ground Control Inc. was 1.0265; and WHEREAS, The CMD established a Local Business Enterprise ( LBE) subcontracting participation requirement of 16% for this contract, and the contractor ’s bid committed to a 21% LBE participation; and
WHEREAS, The firm being awarded a contract by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within two weeks of the date of the Commission award; failure of the bidder to obtain compliance certification from CMD shall result in return to the Commission for rescission of the award; and
WHEREAS, Funding will be available from various SFPUC Enterprise Funds when Task Orders are issued; now, therefore, be it
RESOLVED, That this Commission hereby awards JOC No. JOC-86, General Engineering (A-License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties , for a not-to-exceed amount of $ 5,000,000, and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Ground Control Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 22, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORDANDUM
Date: January 18, 2022
To: Jennifer Walker, JOC Analyst, SFPUC Job Order Contracts Judy Chin, Project Manager, SFPUC Job Order Contracts
From: Vivian Liu, Contract Compliance Officer, CMD
Subject: JOC-86 Job Order Contract, General Engineering (A-License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties -CMD Bid Review
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre - award requirements. A LBE subcontractor participation requirement of 16% was established for this project. The 16% LBE subcontracting participation requirement was established in consideration of the average performance of the last four (4) General A Bay Area JOC contracts and the anticipated specialized scopes of work such as tree work (requiring a D -49 license and a Licensed Timber Operator), well-drilling (requiring a C -57 license), well pump repairs (requiring a D -21 license) , and proprietary systems (i.e. System Integrator, Lenel Systems, and Boon Edam) that may require factory trained subcontractors. Below is a summary of CMD’s review.
Bidder Status ACF CMD Bid
Discount
Adjusted ACF with Bid
Discount
Ground Control, Inc. SF LBE-MBE
(micro) 1.1405 10% 1.0265
GECMS, Inc. (dba) Giron Construction SF LBE-MBE
(micro) 1.1554 10% 1.0399
R&S Construction Management, Inc. SF LBE-MBE
(micro) 1.2200 10% 1.0980
Cal State Constructors, Inc. SF LBE-OBE
(small) 1.2906 10% 1.1615
M. Hernandez Construction, Inc (dba)
Hernandez Engineering *
SF LBE-MBE
(micro) 1.3066 10% 1.1759
Anvil Builders, Inc.* Non-LBE 1.2506 N/A 1.2506
* Per the SFPUC, Hernandez Engineering and Anvil Builders are ineligible to bid.
Ground Control, Inc. ("GCI") is the lowest responsive bidder. GCI met the 16% LBE subcontracting requirement by listing the following LBE firms on its Section 00 43 36:
Subcontractor Scope of Work Status Listed Amount Amount Credited Participation
(based on
credited amount)
HVYW8, Inc. Trucking
(Partial)
SF LBE-WBE
(micro) $200,000.00 $200,000.00 4.00%
De Haro
Ramirez Group
Concrete
(Partial)
SF LBE-MBE
(small) $200,000.00 $200,000.00 4.00%
CMC Traffic
Control
Specialists, Inc.
Traffic Control
(Partial)
SF LBE-WBE
(small) $50,000.00 $0.00 0.00%1
Red Dipper
Electric, Inc.
Electrical
(Partial)
SF LBE-MBE
(micro) $500,000.00 $500,000.00 10.00%
Rubecon
Builders, Inc.
General B
Engineering
(Partial)
SF LBE-MBE
(small) $150,000.00 $150,000.00 3.00%
TOTAL $1,100,000.00 $1,050,000.00 21.00%
1CMC Traffic Control was listed to perform construction traffic control scope of work. CMC Traffic Control is not CMD certified as a Small or Micro-LBE in the C-31 Construction Zone Traffic Control category and thus will not receive LBE credit for this scope of work.
GCI did not list any non-LBE firm on its Section 00 43 36.
Based on the foregoing, CMD has determined that GCI has complied with the Chapter 14B pre-award requirements.
Should you have any questions, please contact me at (415) 551-4814.