DEPARTMENT
Infrastructure Division
AGENDA NO.
10b
MEETING DATE March 8, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Award: Consent Calendar
Contract Manager: Calvin Huey
Award Agreement No. PRO.0123, Engineering Services for Green Infrastructure
Summary of
Proposed
Commission Action:
Approve the selection of Brown and Caldwell/SRT Consultants, Inc., a Joint Venture (BC/SRT); award Agreement No. PRO.0123, Engineering Services for Green Infrastructure, to BC/SRT to provide Green Infrastructure planning and design services for the Wastewater Enterprise Capital Improvement Program; and authorize the General Manager to execute the agreement for an amount not-to-exceed $7,500,000 and a duration of seven and one-half years.
Background: Green infrastructure is a storm water management strategy that takes advantage of natural ecological processes to manage storm water runoff at its source to reduce flows into the City’s Combined sewer system. Examples of green infrastructure include vegetated swales, bioretention planters, infiltration trenches, permeable pavements, and rainwater harvesting systems.
Green infrastructure provides multiple benefits to the communities where it is installed. In addition to improving the combined sewer
and storm water
system, green infrastructure can enhance recreational areas, beautify streets, improve pedestrian conditions, and create a more livable habitat for San Francisco birds, native plants, and residents.
This agreement will provide Green Infrastructure planning and design services for Upper Yosemite Creek Daylighting Project and other Green Infrastructure projects identified within the Wastewater Enterprise Capital Improvement Program.
Description of Scope
of Services:
The work under this agreement consists of:
• Civil Engineering
• Landscape Architecture
• Hydrologic/Hydraulic Modeling
• Creek Engineering
• Electrical Engineering
• Mechanical Engineering
Agreements: PRO.0123, Engineering Services for Green Infrastructure Commission Meeting Date: March 8, 2022
• Structural Engineering
• Geotechnical Engineering
• Cost Estimating
• Utilities Mapping and Coordination
• Aerial Photogrammetry and Topographic Surveys
• Peer Review/Independent Technical Review
• Other Specialized Services
Environmental
Review
Approval of as-needed contracts or other funding mechanisms do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creation of government funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Approval of individual task orders under this contract for activities such as geotechnical investigations would require compliance with CEQA prior to initiation of ground-disturbing activities.
Authorization to execute this professional services agreement is not an approval of any proposed project and SFPUC retains discretion to, among other things, modify the proposed project (s) to mi tigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the project(s) , or reject the project(s), following completion of environmental review.
Result of Inaction: A delay in awarding this agreement will delay capital improvement projects in the Wastewater Capital Improvement Program.
Funding, Budget and
Costs:
Funding: Funds will be available at the time of individual task order awards from the funds of individual projects within the Wastewater Enterprise Capital Improvement Program (WWE CIP).
Not-to-Exceed Amount: $7,500,000
Schedule: Advertised: April 15, 2021
Estimated Notice-to-Proceed Date: April 2022
Estimated End Date: September 2029
Duration: 7.5 years
Agreements: PRO.0123, Engineering Services for Green Infrastructure Commission Meeting Date: March 8, 2022
Evaluation and
Selection Criteria:
Minimum Qualifications
Minimum qualifications in the RFP are as follows:
To qualify as a Prime Proposer or Lead JV Partner for this Agreement, the proposing party must possess the following minimum qualifications:
• A minimum of fifteen years in business performing engineering or landscape architecture related to the design of green infrastructure facilities; AND
• Demonstrated experience in a lead role (as a Prime Proposer or Lead JV Partner) as the lead civil engineering firm or lead landscape architecture firm of at least four design-completed projects for urban green infrastructure with a minimum green infrastructure construction value of $1,000,000 each. (Reference Projects #1-4)
To qualify as a Non-Leading JV Partner for this Agreement, a Proposer must possess the following qualifications:
• A minimum of ten years in business performing planning and design for green infrastructure projects; OR
• A minimum of five years in business performing planning and design for green infrastructure projects; AND have a principal or partner with at least fifteen years professional experience in planning and design of green infrastructure projects; The five-year "in business" and the fifteen-year principal/partner experience requirements, set forth above, are separate and distinct; one cannot be substituted for the other. AND • Demonstrated experience in a lead role (as a Prime Proposer or Lead JV Partner or Non-lead JV Partner) as the lead civil engineering firm or lead landscape architecture firm of at least one design-completed project for urban green infrastructure with a minimum green infrastructure construction value of $500,000 each.
Evaluation and Selection
The evaluation and selection process consisted of scoring three parts: (1) Written Proposal; (2) Oral Interview; and (3) Overhead and Profit Schedule (OPS). The consultant teams could be awarded up to a maximum of 1000 points as follows:
up to 600 points for the written proposal; 350 points for the oral interviews; and 50 points for the OPS.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the SFPUC, the San Francisco Recreation and Parks Department, and the San Francisco Unified School District. The panel reviewed and ranked the consultant teams for the written proposals.
SFPUC received two responsive proposals that were evaluated and scored as provided in the RFP. Staff recommends award to the highest-ranked proposer.
Agreements: PRO.0123, Engineering Services for Green Infrastructure Commission Meeting Date: March 8, 2022
Final Score
Summary: Written Proposal, Oral Interview, and Overhead & Profit Schedule (OPS):
Firms
Written
Proposal Score
(Written Points #)
Oral
Interview
Score
(OPS Points #)
OPS
Score
(OPS Points #)
Total Score
(Total Points #)
BC/SRT JV 517.088
226.400
50.000 793.488
Hazen/AGS JV 492.550
249.125
50.000 791.575
Note: Written Proposal, OPS, and Points Subtotal have been rounded to the third decimal place.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise ( LBE) subcontracting participation requirement of 20% for this agreement.
The CMD has determined that B&C/SRT has complied with pre-award Chapter 14B requirements . B&C/SRT has committed to an LBE sub contracting participation of 21.00 %.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires planning, design, and engineering support during construction (ESDC) services for Green Infrastr ucture engineering for the Wastewater Enterprise Capital Improvement Program (WWECIP); and WHEREAS, Providing specialized green infrastructure engineering planning, design, and ESDC services for projects in the WWECIP projects requires the services of a qualified engineering firm; and
WHEREAS, On April 15, 2021, SFPUC staff advertised a Request for Proposals (RFP) for planning, design, and ESDC services for green infrastructure engineering projects for the WWECIP; and
WHEREAS, On June 9, 2021, SFPUC received two responsive proposals that were evaluated under the process provided in the RFP.
WHEREAS, The estimated cost for these services is $7,500,000; and WHEREAS, The services are anticipated to begin in April 2022 and end in September 2029 and the duration of this agreement is seven and one-half years; and WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Brown and Caldwell/SRT Consultants, Inc., a Joint Venture (BC/SRT) is the top ranked firm based on the established scoring criteria; and WHEREAS, CMD established a Local Business Enterprise (LBE) subcontractor participation requirement of 20% for this agreement , and B&C/SRT has committed to a n LBE subcontractor participation of 21.00 %; and
WHEREAS, The firm being awarded a contract by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within two weeks of the date of the Commission award; failure of the bidder to obtain compliance certification from CMD may result in recission of the award by this Commission; and
WHEREAS, Approval of as-needed contracts or other funding mechanisms for the repair or replacement of linear assets do not fall within the definition of a project under California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) related to the creation of government funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and
WHEREAS, Approval of individual task orders under this contract for activities such as geotechnical investigations would require compliance with CEQA prior to initiation of ground- disturbing activities; and
WHEREAS, Authorization to execute this professional services agreement is not an approval of any proposed project and SFPUC retains discretion to, among other things, modify the proposed project(s) to mitigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the project(s), or reject the project(s), following completion of environmental review; now, therefore, be it
RESOLVED, That this Commission hereby approves the selection of B&C/SRT and awards Agreement No. PRO.0123, Engineering Services for Green Infrastructure to BC/SRT to provide planning, design, and ESDC services for green infrastructure engineering projects for the Wastewater Enterprise Capital Improvement Program; and be it
FURTHER RESOLVED, That this Commission authorizes the General Manager execute a professional services agreement with B&C/SRT for an amount not -to-exceed $7,500,000 and with a duration of seven and one-half years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of March 8, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: January 26, 2022
To: Calvin Huey, SFPUC
Mary Tienken, SFPUC
Shawndrea Hale, SFPUC
From: Jason Chow, CMD
Subject: PRO.0123 Engineering Services for Green Infrastructure
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
Based on this review, CMD has determined that both Proposals submitted were materially compliant with the pre-award Chapter 14B requirements.
Rating Bonus
BC/SRT JV is entitled to a 7.5% rating bonus.
Hazen/AGS JV is entitled to a 7.5% rating bonus.
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates 1) the SFPUC anticipates award to the highest ranked Proposer, and 2) all responsive proposers will be ranked from the combined score of Technical Written Proposal, Oral Interview and Overhead and Profit Schedule. For all compliant firms, CMD has reviewed the score sheets submitted for the Technical Written Proposals, the Oral Interviews, the Overhead Profit Schedule, and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
FIRM
BC/SRT JV 1
Hazen/AGS JV 2
LBE Subconsultant Participation Requirement
BC/SRT JV achieved the highest score. BC/SRT JV met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
8 FIRM SERVICE LBE STATUS LISTED
PARTICIPATION
CREDITED
PARTICIPATION
AEW Engineering Hazardous Materials
SF LBE-MBE
(Micro)
1.00% 1.00%
Base Landscaping
Architecture Landscape Architect
SF LBE-WBE
(Micro)
12.00% 12.00%
BioMass
Environmental
Advisory Services
SF LBE-MBE
(Micro))
1.00% 1.00%
LEE Inc. Survey
SF LBE-WBE
(Micro)
6.00% 6.00%
450 Architects, Inc. Architectural
SF LBE-OBE
(Micro)
1.00% 1.00%
TOTAL 21.00% 21.00%
BC/SRT JV also listed the following non-LBE firms on CMD Form 2A:
FIRM SERVICE LISTED
PARTICIPATION
Cbec, Inc. eco engineering Creek Design & Geomorphologist 6.00% ENGEO Incorporated Geotech 9.00%
Green Schoolyards America Education/Curriculum 1.00%
N. Saylor Consulting Group, Inc. Cost Estimating 5.00%
TOTAL 21.00%
Based on the foregoing, CMD has determined that BC/SRT JV has complied with the pre-award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at [email protected].