DEPARTMENT Power Enterprise
AGENDA NO.
14 MEETING DATE March 22, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Regular Calendar
Contract Manager: Ramon Abueg
Authorize Negotiations with Qualified Contractors for Contract No. PW-009R, As-Needed Electrical Distribution Installation and Construction Support
Summary of
Proposed
Commission Action:
Authorize the General Manager to negotiate with qualified contractors for Contract No. PW-009R, As-Needed Electrical Distribution Installation and Construction Support, in accordance with San Francisco Administrative Code Section 6.23(c) (1). The contr act will provide for augmentation of Power Enterprise Field Services staff to improve the S an Francisco Public Utilities Commission’s capacity to respond to emergenc y outages and to improve system reliability. Upon successful ly completing negotiations, the General Manager will return to the Commission to recommend award of the contract.
Background: Power Enterprise’s Utility Field Services is short-staffed and unable to perform regular work connecting new customers , responding to emergencies, and troubl eshooting complex outages. Power Enterprise has been actively recruiting for the critical positions in the Utility Field Services division but has been unable to fill the vacancies in a timely manner to meet the need for additional linemen.
With the Ba y Corridor Transmission and Distribution Project (BCTD) anticipated to come on-line in the very near future, Power Enterprise will own and operate additional distribution systems. The SFPUC has a commitment to connect customers to this new system ; these customers will not be dependent on the PG&E distribution system. Power Enterprise will have full autonomy to design, build and connect customers to meet their needs. Additionally, the BCTD will have a new s tate-of-the-art electrical substation that SFPUC must operate and maintain through a contractor until Power Enterprise is able to fill the vacancies. SFPUC infrastructure has grown but staffing has not kept pace.
The SFPUC has been working with IBEW Local 6 and Department of Human Resources to addres s recrui ting needs and to develop an apprenticeship program. The SFPUC intends that this contract would bridge the gap in Contract: PW-009R, As-Needed Electrical Distribution Installation and Construction Support Commission Meeting Date: March 22, 2022
personnel needs.
Description of Scope
of Work:
Contract work will be issued on an a s-needed, task order basis. The contract work sites are within the City and County of San Francisco. For each task, the SFPUC will issue a Contract Service Order spe cifying the customer site and the detailed scope to provide the electric connection with the customer. From time-to-time the contractor will provi de UFS staff to respond to emergency outages to help with the outage recoveries. The work will include:
• Electrical Distribution Work
o Install primary and secondary services;
o Install Intervening Facilities (transformers, switches, fault interrupters);
o Perform testing, commissioning, and energization of customer power; and
o Respond to outage events to isolate faulted system, restore services, and perform replacement work.
• Substation Work
o Inspect and test electric substations and intervening facilities; o Respond to outage events including downloading relaying and metering information and replace failed equipment;
o Perform relay testing and adjust settings to improve
coordination of protective devices to eliminate unnecessary outage events; and
o Prepare switching orders to safely isolate equipment to replace affected equipment.
• Metering Installations, Troubleshooting, and Calibration o Metering Installations, Troubleshooting, and Calibration; o Install and troubleshoot revenue meters;
o Install and troubleshoot Data Collector Units (DCUs); o Perform meter upgrades including meter socket replacement; and
o Program meters to integrate with the AMI system.
Bid History: Advertised: December 23, 2021 with bids due on January 27, 2022.
Bids Received: The SFPUC did not recei ve any bids on January 27, 2022.
The SFPUC determined that it was in the best interest of the City and County of San Francisco to revise the bid documents and re- advertise.
The SFPUC
performed extensive outreach to electrical construction firms for their i nput and made substantial changes to procurement and con tract documents in hopes of attracting bidders.
Re-advertised: February 24, 2022 with bids due on March 10, 2022.
Bids Received: The SFPUC did not receive any bids on March 10, 2022.
Contract: PW-009R, As-Needed Electrical Distribution Installation and Construction Support Commission Meeting Date: March 22, 2022
Outreach: The SFPUC conducted e xtensive outreach to over 30 electrical construction firms in cluding many in the CMD Directory. Based on the results of the outreach efforts, SFPUC has determined that neither further outreach efforts, nor further modification of requirements in the procurement or contract documents, would likely result in any bids if SFPUC was to re - advertise this contract a third time.
Under Administrative Code Section 6.23(c) , when a department receives no bids and determines that no further outreach ef forts and no changes in the contract requirements would res ult in contractors submitting bids , the department head may, with the approval of the c ommission concerned, negotiate with any qualified contractor.
Result of Inaction: A delay or denial awarding this contract may result in delay of providing timely service connections to customers, extended outages , and inability to operate the new BCTD system.
Budget & Costs: Funding: Project No. 298648-25336-15372-1003821-0001, Intervening Facilities
Engineer’s Estimate: $6,000,000
Award: $6,000,000
Schedule: Contract Duration: Two Years (730) consecutive calendar days
Compliance with
Chapter 14B: Local
Business Enterprise
and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 5% for this contract.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because it does not involve a commitment to any specific action which may result in a physical change in the environment.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Contract: PW-009R, As-Needed Electrical Distribution Installation and Construction Support Commission Meeting Date: March 22, 2022
SAMPLE CONTRACT SERVICE ORDER
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The S an Francisco Public Utilities Commission (SFPUC) requires the electrical construction work of Contract No. P W-0009, As-Needed Electrical Distribution Installation and Const ruction Support, to augment the existing Power Enterprise Field Services staff to provide services to SFPUC customers and respond to emergency outages and to improve system reliability; and
WHEREAS, On December 23, 2021, t he SFPUC ad vertised Contract No. PW-009 with bids due on January 27, 2022; and
WHEREAS, On January 27, 2022, the SFPUC did not receive any bids; and WHEREAS, Staff conducted outreach to construction electrical contractors to inquire about the reasons the firms did not submit bids; and
WHEREAS, Staff made significant edits to the procurement and contract documents designed to attract bids; and
WHEREAS, On February 24, 2022, the SFPUC re -advertised Contract No. PW -009R, As-Needed Electrical Distribution Installation and Construction Support with bids due on March 10, 2022; and
WHEREAS, on March 10, 2022, the SFPUC did not receive any bids; and WHEREAS, The Engineer’s Estimate for this contract work is $6,000,000; and WHEREAS, The contract duration is 730 consecutive calendar days; and WHEREAS, In accordance with the San Francisco Admin istrative Code, section
6.23(c)(1), staff has conducted outreach to electrical contractors concerning the scope of work and provisions in the contract documents in order to determine whether modifications to either would likely result in receipt of bids if the contract were to be re- advertised and concluded that further modifications likely would not result in the receipt of any bids; now, therefore, be it RESOLVED, That this Commission hereby authorizes the General Manager to negotiate a contract for an amount not-to-exceed $6,000,000 with a qualified contractor, for Operations and Intervening Facilities-funded Contract No. PW-009R, As-Needed Electrical Distribution Installation and Construction Support; and be it
FURTHER RESOLVED, upon completion of successful negotiations, the General Manager will return to the Commission to recommend award of Contract No. PW-009R.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of March 22, 2022.
Secretary, Public Utilities Commission