DEPARTMENT
Infrastructure
AGENDA NO.
11 MEETING DATE
March 22, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Regular Calendar
Project Manager: Bessie Tam
Approve and Award Contract No . WW-675, 5th/18th/Upper Larkin Street Sewer Inspection
Summary of
Proposed
Commission Action:
Approve the plans and specifications, and award Contract No. WW-675, 5th/18th/Upper Larkin Street Sewer Inspection, in the amount of $1,998,336 and with a duration of 150 consecutive calendar days to the responsible bidder submitting the lowest responsive bid, Pipe and Plant Solutions, Inc., to inspect the existing sewers at the subject locations within the City and County of San Francisco.
Background: The San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise’s (WWE) sewers must be inspected to ensure a state of good repair.
Additionally, WWE Collection System Division (CSD)
has identified the
sewers in this project to be in need of inspection to confirm the the high risk of failure based on age, size, hydraulic capacity, and/or location. The purpose of this contract is to provide inspection services of these existing sewers to supplement WWE CSD staff’s on-going inspection work. The cleaning and inspection work will assist with the ongoing inspections/data gathering necessary for SFPUC WWE's Collection System Asset Management Program.
If approved, the contractor will perform sewer main inspection work, and as needed cleaning for the purposes of inspection and condition assessment, in a cost-effective and time-efficient manner.
Description of Scope
of Work:
The scope of work under this contract consists of inspection and as -needed cleaning of existing sewers using automated camera and camera inspection, and multi -sensor robotic inspection (sonar/lidar). Inspection work of the
existing sewers will be performed at the following approximate locations:
• 5th Street, from Market to Berry Streets
• Jessie Street, from Jessie West to 5th Streets
• Minna Street, from 4th to 6th Streets
• Natoma Street, from 5th to 6th Streets
• Tehama Street, from dead end east of 5th to 5th Streets Contract: WW-675, 5th/18th/Upper Larkin Street Sewer Inspection Commission Meeting Date: March 22, 2022
• 18th Street, from Danvers to Eureka Streets
• 18th Street, from Collingsworth Street to Treat Avenue • Douglass Street, from 18th to Caselli Streets
• Valencia Street, from 17th to 18th Streets
• Larkin Street, from Turk to Ellis Streets
• Larkin Street, from Olive to Bush Street
• Bush Street, from Larkin to Polk Street
• Polk Street, from Bush to Pine Streets
• Polk Street, from Post to Sutter Streets
• Post Street, from Larkin to Polk Streets
Result of Inaction: A delay or denial awarding this contract will delay inspection of these sewers and identification for the replacement or rehabilitation of these sewers, if needed.
Funding, Budget and
Costs:
Funding: Project No. 10036832, 5th/ 18th/ Upper Larkin Street Sewer Inspection
Engineer’s Estimate: $2,200,000
Award: $1,998,336
Schedule: Estimated Notice-to-Proceed Date: June 2022
Estimated Completion Date: November 2022
Contract Duration: 150 consecutive calendar days (120 consecutive calendar days to Substantial Completion and an additional 30 consecutive calendar days to Final Completion)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 10.00% for this contract.
Submitted: The contractor committed to a LBE subcontractor participation of
12.71 % with its bid submittal.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment and because the action is a continuing maintenance activity under CEQA Guidelines Section 15378(b)(2).
Bid History: Advertised: October 7, 2021
Bids Received: SFPUC received sealed bids from two (2) firms on December 2, 2021, as follows:
Bid Rank
Bid
Amount
Bid
Preference
Adjusted
Bid
Final
Rank
Contract: WW-675, 5th/18th/Upper Larkin Street Sewer Inspection Commission Meeting Date: March 22, 2022
1. RedZone
Robotics, Inc. $1,898,827 0% $1,898,827 N/A
2. Pipe & Plant
Solutions, Inc. $1,998,336 0% $1,998,336 1
Non-Responsive Bid: On December 2, 2021, the SFPUC received a bid from RedZone Robotics, Inc. (RedZ one) where RedZone represented its North American headquarters was in a 12X compliant state. On February 10, 2022, after review of the bid documents and available information, the Contract Administration Bureau, in consultation with the City Attorney, determined RedZone’s bid as non-responsive due to Administrative Code Chapter 12X, an ordinance that prohibits contracts with corporations headquartered in states that have laws allowing discrimination against LGBT individuals or that have unduly restrictive abortion laws. On February 11, 2022, Redzone protested the non-responsive determination. After review of the protest , the Contract
Administration Bureau affirmed RedZone’s bid as non-responsive.
Application of bid preferences in accordance with Chap ter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WW-675, 5th/18th/Upper Larkin Street Sewer Inspection Commission Meeting Date: March 22, 2022
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On October 7, 2021, San Francisco Public Utilities Commission (SFPUC) staff advertised Contract No. WW-675, 5th/18th/Upper Larkin Street Sewer Inspection, to perform sewer main inspections and as needed cleaning for the purposes of condition assessment and the planning of future repairs; and
WHEREAS, The Engineer’s Estimate is $ 2,200.000inspect the existing sewers at the subject locations within the City and County of San Francisco; and WHEREAS, The contract duration is 150 consecutive calendar days; and WHEREAS, On December 2, 2021, SFPUC staff received and publicly opened two bids; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bids for qualifications, responsibility, responsiveness and application of bid preferences resulted in the establishment of Pipe and Plant Solutions, Inc. as the responsible bidder with the lowest responsive bid; and
WHEREAS, CMD established a Local Business Enterprise ( LBE) subcontracting requirement of 10.00% for this contract , and the contractor committed to a LBE subcontractor participation of 12.71% with its bid submittal; and
WHEREAS, The firm being awarded a contract by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within 2 weeks of the date of the Commission award; failure of the bidder to obtain compliance certification from CMD may result in award of the contract to the respons ible bidder submitting the next lowest responsive bid, or re -bidding of the contract at the discretion of the City; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment and because the action is a continuing maintenance activity under CEQA Guidelines Section 15378(b)(2); now, therefore be it
RESOLVED, That this Commission hereby approves the specifications and awards Contract No. WW-675, 5th/18th/Upper Larkin Street Sewer Inspection, in the amount of $1,998,336, for a duration of 150 consecutive calendar days, to the responsible bidder submitting the lowest responsive bid, Pipe and Plant Solutions, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of March 22, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: February 11, 2022
To: John Wong, SFPUC
Bessie Tam, SFPUC
From: Linda Rainaldi, CMD
Subject: WW-675 5th/18th/Upper Larkin Streets Sewer Inspection CMD Award Review Memo
The Contract Monitoring Division (“CMD”) reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. An LBE subcontracting requirement of 10% was established in consideration of the specialty work and the qualification and experience requirements. Below is a summary of CMD’s review.
Bidder LBE Status Base Bid LBE Bid
Discount
Adjusted Bid
with LBE Bid
Discount
RedZone Robotics, Inc. Non-LBE $1,898,827.00 NA $1,898,827.00 Pipe & Plant Solutions,
Inc. Non-LBE $1,998,336.00 NA $1,998,336.00
RedZone Robotics, Inc. was deemed non-responsive by the SFPUC on February 10, 2022. The next low bidder, Pipe & Plant Solutions, Inc. (“PPSI”) is responsive. PPSI met the 10% LBE subcontracting requirement by listing the following LBE firm on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of
Work LBE Status Listed
Amount
Credited
Amount
Participation
(based on
credited amount)
Hernandez
Engineering
Traffic
Control
SF LBE-MBE
(Micro) $216,216.00 $216,216.00 10.82%
Camajani
Trucking
Debris
Hauling Class
II
SF LBE-MBE
(Micro) $41,800.00 $37,840.001 1.89%
ACE Drilling &
Excavation
Manhole
Raising to
Grade
SF LBE-OBE
(Micro) $15,552.00 $0.002 0.00%
Total $273,568.00 $254,056.00 12.71%
1 Per CMD Attachment 1, 3.01(B)8 “A bidder shall not use...conditional bid items to fulfill the LBE subcontractor participation requirement.” As a result, the conditional work Camajani was listed to perform for bid item #11 in the amount of $3,960 was deducted from their total credited amount.
2 Per PPSI, ACE Drilling’s scope of work is for the conditional bid item #13, in the amount of $15,552. Conditional work is ineligible for LBE participation credit and therefore, no LBE credit was provided.
PPSI also listed the following non-LBE subcontractor on Section 00 43 36:
Subcontractor Scope of Work LBE-Status Listed Amount
Waste Services Group
LLC
Class I Hazardous Waste
Disposal Non-LBE $50,280.00
Total $50,280.00
Based on the foregoing, CMD has determined that APC has complied with the pre-award Chapter 14B requirements. Should you have any questions please contact Linda Rainaldi at (415) 754-3227.