1 SFPUC Commission Meeting
April 12, 2022
Agenda Item #11
Request to Approve Increase to Contract Cost and
Duration Contingencies for WD-2797 San Francisco
Westside Recycled Water Pump Station and Reservoir
Barbara Palacios, Project Manager
Infrastructure Division
Services of the San Francisco Public Utilities Commission Presentation Objectives
• Provide overview of the Westside Recycled
W
ater Project
• Provide status update on construction
• Discuss specific issues impacting contract WD-
2797 W
estside Recycled Water Pump Station
and Reservoir Project
• Seek approval of increase to contract cost and
durat
ion contingencies
2 Diversifying our Water Supplies
• SFPUC commitments through 2008 Water
S
ystem Improvement Program (WSIP)
• Water supply goal: meet customer water
needs
in non-drought and drought periods
• Diversifying the City’s water supply by
m
aximizing conservation and developing new
supplies
• Westside Recycled Water Project is a key
c
omponent to meet commitments
• Project funding is through WSIP, Water
E
nterprise 10-year CIP, and State
Revolving Fund (SRF) Loan/Grant
3 Local
Groundwater
Recycled Water
& Non-Potable Supplies
Conservation
Proposed Customers & Uses of
Recycled Water
• Project will produce an
average of
1.6 million
gallons per day
• Proposed customers at
proj
ect start-up:
• Golden Gate Park and Panhandle
• Lake fill in Golden Gate Park
• Lincoln Park Golf Course
• Potential future customers:
• SF Zoo
• Sunset Boulevard Median
• Lower Great Highway Median
• Presidio Golf Course
4 Lincoln Park Golf Course
Golden Gate Park
5 Westside Recycled Water Project
• Project construction
scope i
ncludes:
• WD-2798 Recycled Water
Pipeline: completed 2018.
• WD-2776 Recycled Water
Treatment Facility: to be
completed late summer
2022.
• WD-2852R Recycled Water
Irrigation Retrofits: to be
completed late summer
2022.
• WD-2797 Recycled Water
Pump Station and
Reservoir: to be completed
early 2023.
WD-2797 RW
Pump Station
and Reservoir
WD-2776 RW
Treatment Facility
WD-2798 RW
Pipeline
WD-2852R
RW Irrigation
Retrofits
WD-2797 Recycled Water Pump
Station and Reservoir
6 • Facility provides 840,000
gallons of water storage
and pumping to Lincoln
Park Golf Course.
• Contract NTP - July 2018.
• Construction delays due to
reduced productivity and
material delivery delay
(COVID-19).
• PG&E power procurement
delays began in the late
stages of construction.
7 Approve Increase in Contract Cost
and Duration Contingencies
• Additional $500K and 300 calendar days cost and
durat
ion contingencies.
• Changes to electrical and fire systems for code
compliance.
• Mitigation measures being pursued to be able to
complete current contract work.
• Temporary power to conduct start-up testing.
• Install interim power to serve low-level “house” loads (security, HVAC, communications, critical instruments).
• Future formal contract will be required to construct
the modifications for the facility to accept primary
power service.
DEPARTMENT
Infrastructure Division
AGENDA NO.
11 MEETING DATE
April 12, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Regular Calendar
Contract Manager: Barbara Palacios
Approve Increase to Contract Cost and Duration Contingencies for WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir
Summary of Proposed
Commission Action:
Approve an increase of $500,000 to the contract cost contingency and an increase of 300 calendar days to the contract duration contingency, for Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir , with JMB Construction (“Contractor”); and authorize the General Manager to approve future modifications to the contract for a total contract amount of up to $18,196,520 and a total contract duration of up to 1,334
consecutive calendar days
(approximately three years and eight months).
Background: The Westside Recycled Water Project is a key water supply project for the San Francisco Public Utilities Commission (SFPUC). The primary objectives of the Project are to (1) create a new recycled water supply of up to two million gallons per day; ( 2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water.
The Westside Recycled Water Pump Station and Reservoir is one of the four
major construction contracts of the Westside Recycled Water Project, which also includes the construction of approximately 7.7 miles of new recycled water pipeline (Contract No. WD -2798), the construction of a new recycled water treatment facility within the Oceanside Plant (Contract No. WD -2776), and the construction of irrigation retrofits in Golden Gate Park and Lincoln Park Golf Course (Contract No. WD-2852R).
On April 23, 2019, by Resolution No. 19-0078, this Commission awarded Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir to JMB Construction. The original contract amount was $15,633,200, and the original contract duration was 690 consecutive calendar days.
Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: April 12, 2022
Description of Scope of
Work:
The contract work is located in Golden Gate Park. The contract work consists of:
• Construction of a buried 840,000- gallon reinforced concrete reservoir and an above-ground pump station.
• The n ew pump station includes vertical turbine pumps, hydropneumatic tanks, associated pipelines, valves, ventilation, electrical, and instrumentation and control systems, for a fully operational system.
• Yard piping including construction of a pipe manifold to connect the new reservoir to the existing Recreation and Parks Department (RPD) reservoir.
• Temporary relocation of RPD’s wood chipping and compost operation to the West End dump.
• New permanent fencing and access gate, with associated site restoration including replanting.
Modifications to the
Contract:
San Francisco Administrative Code s ection 6.22(h) requires Commission approval of any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration.
Modification Nos. 1 to 10 increased the contract amount by $1,303,416 (within the original 10% amount contingency) and increas ed the contract duration by 51 consecutive calendar days (within the original 10% duration contingency) to address (1) additional costs associated with unanticipated hazardous materials off -haul and disposal ; (2) additional costs for relocation of the RPD chipping operation and modifications to the mower wash station ; (4) changes to instrumentation and control hardware and programming; (5) miscellaneous structural, mechanical, architectural, and electrical changes; and (6) delays associated with COVID-19, for a total contract amount of $16,936,616, and a total contract duration of 741 consecutive calendar days.
On June 8, 2021, by Resolution 21-0091, this Commission approved an increase to the construction cost contingency of $500,000, increasing the total construction cost contingency to $2,063,320 for a total revised contract amount of up to $17,696,520, and approved an increase to the construction duration contingency of 275 calendar days, increasing the total construction duration contingency to 344 calendar days for a total revised contract duration of up to 1,034 consecutive calendar days.
Modifications Nos. 11 to 13 increased the contract amount by $439,282 and increas ed the contract duration by 180 consecutive calendar days, to : (1) install a fire system smoke damper; (2) address unforeseen conditions associated with field piping and excavation work; (3) add of solenoid val ves; (4) a dd a new communications antenna; (5) address o ther civil, mechanical and electrical changes in Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: April 12, 2022
the work; and (6) account for COVID associated delays , for a total contract amount of $17,375,898 and a total contract duration of 921 consecutive calendar days.
Recommended Increase to Contract Cost and Duration
Contingencies
Staff recommends a $500,000 increase to the existing cost contingency and a 300 consecutive calendar days increase to the existing duration contingency to address on- going schedule and cost impacts due to COVID-related delays in equipment and material deliveries, additional changes to electrical and fire systems for code compliance, installation of an interim power supply due to lack of PG&E service, changes to start-up testing due to lack of a permanent PG&E power source, and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort, for a total contract amount of up to $18,196,520, and a total contract dur ation of up to 1,334 consecutive calendar days.
Budget & Costs: Funding: Project No. CUW30201, San Francisco Westside Recycled Water Project The project ’s funding includes Clean Water State Revolving Fund loan financing of eligible costs as approved by this Commission on July 11, 2017, by Resolution Nos. 17- 0155 and 17 - 0159.
Original Contract Amount: $15,633,200
Original 10% Cost Contingency: $1,563,320
Approved Increase to Cost Contingency: $500,000
Recommended Additional Cost Contingency: $500,000
Recommended Revised Contract Cost Limit: $18,196,520
Schedule: Notice-to-Proceed Date: July 1, 2019
Original Contract Duration: 690 consecutive calendar days Original 10% Duration Contingency: 69 calendar days
Approved Increase to Duration Contingency: 275 calendar days Recommended Additional Duration Contingency: 300 calendar days Recommended Revised Contract Duration Limit: 1,334 consecutive calendar days
Environmental Review: On September 3, 2015 , the Planning Commission certified the Final Environmental Impact Report (FEIR) for the San Francisco Westside Recycled Water Project. (Case Number 2008.0091E). On September 8, 2015, by Resolution No. 15- 0187, this Commission approved the San Francisco Westside Recycled Water Project
and adopted findings
(California Environmental Quality Act [ CEQA] F indings) and a Mitigation Monitoring and Reporting Program (MMRP) required by CEQA.
On March 25, 2022, the Planning Department issued a Minor Project Modification (MPM) to the FEIR for the addition of an interim power supply.
Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: April 12, 2022
The work under Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, is within the scope of the project authorized under the FEIR and MPM.
The FEIR, MPM to the FEIR, Resolution No. 15-0187, CEQA Findings and the MMRP can be found here:
https://sfpuc.sharefile.com/d-
s84546a5a157c42268b662baaffaac691
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a 17% Local Business Enterprise ( LBE) subcontracting requirement for this contract. The Contractor’s bid committed to 25.17% LBE participation.
Result of Inaction: A delay or denial approving this modification will delay completion of contract work, which will delay the delivery of recycled water.
Recommendation: SFPUC staff recommends that the Commission approve the increase to Contract Cost and Duration Contingencies for WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir by the attached resolution.
Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: April 12, 2022
Figure – Westside Recycled Water Project
WD-2797 Westside
Recycled Water Pump
Station and Reservoir
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Westside Recycled Water Pump Station and Reservoir is one of the four major construction contracts of the Westside Recycled Water Project, which also includes the construction of approximately 7.7 miles of new recycled water pipeline (Contract No. WD -2798), the construction of a new recycled water treatment facility within the Oceanside Plant (Contract No. WD -2776), and the construction of irrigation retrofits in Golden Gate Park and Lincoln Park Golf Course (Contract No. WD-2852R).
The purpose of the Westside Recycled Water Project is to (1) create a new recycled water supply of up to two (2) million gallons per day; ( 2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water; and
WHEREAS, On April 23, 2019, by Resolution No. 19-0078, this Commission award ed Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir ; and
WHEREAS, The original contract amount was for $15,633,200 and the original contract duration was 690 consecutive calendar days; and
WHEREAS, On July 1, 20219, SFPUC issued the construction contract notice-to-proceed; and
WHEREAS, San Francisco Administrative Code s ection 6.22(h) of the San Francisco Administrative Code require s Commission approval for any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration; and WHEREAS, On Jun e 8, 2021, by Resolution 21- 0091, this Commission approved an increase to the construction cost contingency in the amount of $500,000 and an increase to the contract duration contingency in the amount of 275 consecutive calendar days, allowing for approval of any future modifications up to a total contact amount of $17,696,520, and a total duration of up to 1,034 consecutive calendar days; and
WHEREAS, Staff recommends an additional increase of $500,000 to the contract cost contingency and an additional increase of 300 calendar days to the contract duration contingency to address on-going schedule and cost impacts due to COVID-related delays in equipment and material deliver ies, additional changes to electrical and fire systems for code compliance, installation of an interim power supply due to lack of PG&E service, changes to start -up testing due to lack of a permanent PG&E power source and end- customer readiness, and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort; and
WHEREAS, Funds are available from Project No. CUW30201, San Francisco Westside Recycled Water Project; and
WHEREAS, On September 3, 2015, the Planning Commission c ertified the Final Environmental Impact Report (FEIR) for the San Francisco Westside Recycled Water Project (Case Number 2008.0091E); and
WHEREAS, On September 8, 2015, by Resolution No. 15- 0187, this Commission approved the San Francisco Westside Recycled Water Project and adopted findings ( California Environmental Quality Act [ CEQA] F indings) and a Mitigation Monitoring and Reporting Program (MMRP) required by CEQA; and
WHEREAS, On March 25, 2022, the Planning Department issued a Minor Project Modification (MPM) to the FEIR for the addition of an interim power supply and determined that no supplemental environmental review was needed beyond the MPM; and WHEREAS, The work under Contract No. WD -2797, San Francisco Westside Recycled Water Pump Station and Reservoir, is within the scope of the project authorized under the FEIR and MPM; and
WHEREAS, The Planning Department is the custodian of records, located in File No. 2008.0091E, at 49 South Van Ness Avenue, Suite 1400, San Francisco, California; and WHEREAS, The Project files, including the FEIR, MPM to the FEIR, Resolution No. 15- 0187, CEQA Findings and the MMRP have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and WHEREAS, This Commission has reviewed and considered the information contained in the FEIR, the findings contained in SFPUC Resolution Number 15-0187, the MPM to the FEIR and all written and oral information provided by the Planning Department, the public, relevant public agencies, SFPUC and other experts and the administrative files for the Proj ect; now, therefore, be it
RESOLVED, This Commission has reviewed and considered the FEIR and the MPM and the record as a whole, finds that the FEIR is adequate for its use as the decision–making body for the Project and incorporates the CEQA findings contained in Resolution Number 15-0187 by this reference thereto as though set forth in this Resolution; and be it FURTHER RESOLVED, This Commission further finds that since the FEIR and MPM were finalized, there have been no substantial project changes and no substantial changes in project circumstances that would require major revisions to the FEIR due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in the FEIR and MPM; and be it
FURTHER RESOLVED, That this Commission hereby approves an increase of $500,000 to the existing contract cost contingency and an increase of 300 calendar days to the existing contract duration contingency for Contract No. WD -2797, San Francisco Westside Recycled Water Pump Station and Reservoir, for a total contract cost contingency of $2,563,320 and a total contract duration contingency of 644 consecutive calendar days; and be it FURTHER RESOLVED, That this Commission hereby authorizes the General Manager or the General Manager’s designee to consider and, if appropriate, to approve any future modifications to the contract amount for a total contract amount of up to $18,196,520, and a total contract duration of up to 1,334 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 12, 2022.
Secretary, Public Utilities Commission