DEPARTMENT
Infrastructure
AGENDA NO.
9a
MEETING DATE
April 12, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy
Summary of
Proposed
Commission
Action:
Award Job Order Contract No. JOC-85R, General Engineering (A License) Construction, to per form work in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy , for a total contract amount not-to-exceed $5,000,000 with a minimum guaranteed opportunity amount of $50,000, with a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Anvil Builders, Inc.
Background: A Job Order Contract (JOC) is an indefinite quantity contract that enables the San Francisco Public Utilities Commission (SFPUC) to efficiently accomplish a unrelated needed work under a single, competitively bid contract awarded before identifying specific tasks. The competitive process is based on c ontractors’ bid Adjustment Factors, which are a percentage mark-up on pre-set unit prices. The SFPUC determines the low bid based on specified weighting of the Adjustment Factors as applied to the Award Criteria Figures (ACF), as they may be modified by Local Business Enterprise (LBE) preference adjustments.
The SFPUC has used JOCs for a wide range of construction activities including general construction and general engineering, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
This contract duration is two years. SFPUC will issue task orders to the selected contractor to perform specific scopes o f work during the term of this contract.
The Commission may extend the term for up to a total maximum term of five years. SFPUC may not issue any new task orders under this contract after four years from the date the Controller certifies the Contract.
Contract: JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy
Commission Meeting Date: April 12, 2022
Description of
Scope of Work:
The c ontract work location s are in San Joaquin, Stanislaus, and Tuolumne counties, and at Hetch Hetchy. The contract work consists of:
• Building/Moving/Demolition;
• Cathodic Protection;
• Concrete;
• Earthwork and Paving;
• Electrical;
• General Engineering;
• Pipeline;
• Reinforcing Steel; and
• Trucking and Hauling.
Bid History: Advertised: September 23, 2021
Bids Received: On October 28, 2021, SFPUC received s ealed bids from five firms. The SFPUC rejected all bids and re-advertised.
Re-advertised: December 17, 2021
Bids Received: On January 27, 2022, SFPUC received s ealed bids from the following four firms:
Bid Rank
ACF Bid
Preference
Adjusted
ACF
Final
Rank
1. Anvil Builders Inc. 1.2158 N/A 1.2158 1
2. K.W. Emerson, Inc. 1.3831 N/A 1.3831 4
3. M. Hernandez
Construction, Inc. dba
Hernandez Engineering
1.4315 10% 1.2884 2
4. Mountain Methods, Inc. 1.4414 10% 1.2973 3
Application of Administrative Code Chapter 14B bid preferences did not change the final ranking of the low bidder.
Funding, Budget
and Costs:
Award: Not-to-Exceed amount of $5,000,000 with a guaranteed minimum amount of $50,000. The Commission at a future time may approve an option to increase the maximum contract value by 50% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of $7,500,000.
Award Criteria Figure (ACF) (multiplier): 1.2158
Contractors bid Adjustment Factors, which are a percentage mark-up on pre- set unit prices. The ACF is derived from the weighted computation of the Contractor’s Adjustment Factor for work performed under Normal Working Hours and other working conditions. The Contractor that submits the lowest ACF, as it may be adjusted by application of Chapter 14B bid preference Contract: JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy
Commission Meeting Date: April 12, 2022
adjustments, is the low bidder. The Adjustment Factors account for the Contractor’s overhead, profit, estimating, project management, bonding, insurance, supervision, submittals, record drawings, closeout documents, and other indirect costs. During the task order process, SFPUC will apply this factor to the pre-set construction prices listed in the Construction Task Catalog® to determine the value of each task order.
Funding: Will be available from various SFPUC Enterprise Funds when the SFPUC issues Task Orders.
Schedule: Estimated Notice-to-Proceed Date: May 2022
Duration: Two years. The Commission may increase the duration at a later date, for up to the five-year maximum duration allowed in the San Francisco Administrative Code for JOCs.
Estimated Completion Date: May 2024
Compliance with
Chapter 14B:
Local Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 16% for this contract.
Submitted: The contractor’s bid committed to 22.6% LBE participation.
Environmental
Review:
Award of this JOC does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve commitment to any specific project which may result in a potentially significant physical impact on the environment. No task order will be issued under this contract for a specific project until the proposed work is reviewed and, if required, the appropriate CEQA review is conducted.
Result of Inaction: A delay or denial awarding this contract will result in repairs and replacement projects not being executed. If work is deferred as part of a standard design-bid- build construction contract, operations, safety, and system reliability will be impacted with potential for a significant increase in staff and contractor costs to the SFPUC.
Recommendation: SFPUC staff recommends that the Commission award Job Order Contract No.
JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy by the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) desires to have an indefinite quantity contract that enables the SFPUC to efficiently accomplish unrelated items of work under a single, competitively bid contract for general engineering work in the upcountry areas of the SFPUC systems; and
WHEREAS, On December 17, 2021, the SFPUC advertised Job Order Contract (JOC) No.
JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy; and WHEREAS, On January 27, 2022, the SFPUC received and publicly opened four bids in which the bidders submitted their profit and overhead percentage markup on specified unit prices for work under subsequent task orders; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) reviewed the bid for responsibility, responsiveness and application of bid preferences and determined Anvil Builders, Inc. (Anvil), which bid a n award criteria figure of 1.2158, was the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The not-to-exceed amount is $ 5,000,000, with a guaranteed minimum opportunity amount of $50,000, for this JOC; and
WHEREAS, The JOC duration is two years; and
WHEREAS, Staff will issue task orders that identify the scope of work, cost, and duration of various discrete construction activities that Contactor will perform under this JOC; and WHEREAS, The CMD established a Local Business Enterprise ( LBE) subcontracting participation requirement of 16% for this contract , and Anvil’s bid committed to 22.6% LBE participation; and
WHEREAS, Award of this JOC does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does no t involve commitment to any specific project which may result in a potentially significant physical impact on the environment; and
WHEREAS, No task order will be issued under this contract for a specific project until the proposed work is reviewed and, if required, the appropriate CEQA review is conducted; now, therefore, be it
RESOLVED, That this Commission hereby awards JOC No. JOC-85R, General Engineering (A License) Construction, for work to be performed in San Joaquin, Stanislaus, and Tuolumne Counties and at Hetch Hetchy, for a not-to-exceed amount of $5,000,000, and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Anvil Builders, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 12, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: February 22, 2022
To: Judy Chin, Project Manager, SFPUC
Jennifer Walker, Administrative Analyst, SFPUC
Frank Gennaccaro, Administrative Analyst, SFPUC
From: Linda Rainaldi, Contract Compliance Officer, CMD
Subject: JOC-85R General Engineering (A-License), San Joaquin, Stanislaus, and Tuolumne Counties (Hetch Hetchy)
CMD Award Review Memo
The Contract Monitoring Division (“CMD”) reviewed the bids submitted for the above referenced project, reviewed the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. An LBE subcontracting requirement of 16% was established for this project in consideration of location of scope work being beyond 70 miles within the regional SFPUC geographical area, in the Hetch Hetchy. Below is a summary of CMD’s review.
Bidder LBE Status ACF LBE Bid
Discount
Adjusted ACF
with LBE Bid
Discount
Anvil Builders Inc. Non-LBE 1.2158 NA 1.2158
M. Hernandez
Construction Inc. (dba
Hernandez Engineering)
SF LBE-MBE
(Micro) 1.4315 10% 1.2884
Mountain Methods SF LBE-MBE
(Micro) 1.4414 10% 1.2973
K.W. Emerson, Inc. Non-LBE 1.3831 NA 1.3831
Anvil Builders Inc. (“Anvil”) is the lowest responsive bidder. Anvil met the 16% LBE subcontracting requirement by listing the following LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work LBE Status Listed
Amount
Credited
Amount
Participation
(based on
credited amount)
On the Level
Concrete Concrete SF LBE-MBE
(Micro) $100,000.00 $100,000.00 2.00%
Ronan
Construction Inc
Earthwork,
Paving
SF LBE-OBE
(Micro) $600,000.00 $600,000.00 12.00%
Ronan
Construction Inc
General
Engineering in
Tuolumne
County
SF LBE-OBE
(Micro) $280,000.00 $280,000.00 5.60%
Alta Engineering
Group Inc dba Alta
Group
Reinforcing
Steel
SF LBE-WBE
(Micro) $100,000.00 $100,000.00 2.00%
Camajani Trucking Trucking and
Hauling
SF LBE-MBE
(Micro) $50,000.00 $50,000.00 1.00%
Total $1,130,000.00 $1,130,000.00 22.60%
Anvil listed the following non-LBE subcontractor on Section 00 43 36:
Firm Scope of Work Non-LBE Listed Participation
Anvil Power Inc Electrical Non-LBE $ 1,500,000.00 Total $ 1,500,000.00
Based on the foregoing, CMD determined that Anvil has complied with the pre-award Chapter 14B requirements. Should you have any questions please contact me at (415) 754-3227.