DEPARTMENT
Infrastructure Division
AGENDA NO.
11c
MEETING DATE
April 26, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Chris Anderson
Approve increase to Construction Cost and Duration Contingencies for WD-2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repairs (2019-2021)
Summary of Proposed
Commission Action:
Approve an increase of $101,000 to the contract cost contingency and an increase of 730 calendar days (approximately two years) to the contract duration contingency for Contract No. WD -2851(I), 525 Golden Gate Avenue As -Needed Mechanical Systems Inspection, Maintenance, and Repairs (2019- 2021); and authorize the General Manager to approve future modifications to the contract for a total contract amount of up to $706,000 and a total contract duration of up to 1,934 consecutive calendar days (approximately five years and four months).
Background: On March 11, 2019, pursuant to delegated authority under Resolution No. 09-0017, the General Manager awarded Contract No. WD-2851(I), 525 Golden Gate Avenue As -Needed Mechanical Systems Inspection, Maintenance, and Repairs (2019- 2021). The original contract amount was $550,000 and the original contract duration was 1,095 consecutive calendar days (approximately three years).
Description of Scope of
Work:
The contract work location is 525 Golden Gate Avenue, San Francisco, CA 94102 – the SFPUC Headquarters . The as-needed contract work consists of:
• Performing inspection, testing, and maintenance of the mechanical systems for the high rise building at 525 Golden Gate Avenue; and
• Contractor-provided repair services (including the replacement of component equipment as-needed) to the extent that any mechanical system, or any portion thereof, does meet regulatory requirements.
Contract: WD-2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repairs (2019-2021)
Commission Meeting Date: April 26, 2022
Changes and
Modifications to the
Contract:
San Francisco Administrative Code section 6.22(h) requires that any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration be approved by this Commission.
Requested Increase to Contract Cost and Duration Contingency
An increase of $ 101,000 to the existing cost contingency and an increase of 730 calendar days to the existing duration contingency are requested to provide continued maintenance to the mechanical systems at the SFPUC Headquarter s, for a total contract amount of up to $706,000, and a total contract duration of up to 1,934 consecutive calendar days.
Funding, Budget and
Costs:
Funding: 525 Golden Gate Annual Operation and Maintenance Budget Original Contract Amount: $550,000
Original 10% Cost Contingency: $ 55,000
Requested Additional Cost Contingency: $101,000
Total Revised Contract Cost Limit: $706,000
Schedule: Notice-to-Proceed Date: May 13, 2019
Original Contract Duration: 1,095 consecutive calendar days Original 10% Duration Contingency: 109 calendar days
Requested Additional Duration Contingency: 730 calendar days Total Revised Contract Duration Limit: 1,934 consecutive calendar days
Environmental Review: This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment, and under CEQA Guidelines Section 15378(b)(2) because it is a continuing maintenance activity.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
This is a Micro -LBE Set -Aside contract; therefore, the Contract Monitoring Division Local Business Enterprise ( LBE) subcontracting requirement is not applicable for this contract.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) regularly maintains, inspects, and repairs the mechanical systems at the 525 Golden Gate Avenue building, the SFPUC Headquarters; and
WHEREAS, On March 11, 2019, pursuant to delegated authority under Resolution No. 09- 0017, the General Manager awarded Contract No. WD-2851(I), 525 Golden Gate Avenue As - Needed Mechanical Systems Inspection, Maintenance, and Repairs (2019-2021) to Envise; and WHEREAS, The original contract amount was for $550,000 and the original contract duration was 1,095 consecutive calendar days; and
WHEREAS, On May 13, 2019, SFPUC issued the construction contract Notice -to- Proceed; and
WHEREAS, San Francisco Administrative Code section 6.22(h) requires Commission approval for any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration; and
WHEREAS, An increase of $101,000 to the contract cost contingency and an increase of 730 calendar days to the contract duration contingency are requested t o provide continued maintenance to the mechanical systems at the SFPUC Headquarters; and WHEREAS, This is a Micro -LBE Set-Aside contract, therefore the Contract Mo nitoring Division Local Business Enterprise subcontracting requirement is not applicable for this contract; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378(a) because there would be no physical change in the environment, and under CEQA Guidelines Section 15378(b)(2) because it is a continuing maintenance activity; now, therefore be it
RESOLVED, That this Commission hereby a pproves an increase of $ 101,000 to t he existing contract cost contingency and an increase of 730 calendar days to the existing contract duration contingency, for Water Enterprise Contract No. WD-2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repai rs (2019-2021), for a total contract cost contingency amount of up to $156,000 and a total contract duration contingency of 839 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or the General Manager’s designee, to consider, and, if appropriate, to approve any future modifications to the contract amount for a total contract amount of up to $706,000, and a total contract duration of up to 1,934 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 26, 2022
Secretary, Public Utilities Commission