AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
DEPARTMENT Infrastructure Division AGENDA NO. 9b
MEETING DATE May 10, 2022
Professional Services Amend: Consent Calendar
Project Manager: Mojgan Yousefkhan
Approve Amendment No. 3 to Contract No. CS-369.A, Program Scheduling and Cost Control Staff Augmentation Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 3 to Contract No. CS - 369.A, Program Scheduling and Cost Control Staff Augmentation Services, with ECS Inc., extending the duration by one year and six months, to provide program/project scheduling, critical path method scheduling, forecasting, change control, cost controls, and cost estimating for capital improvement projects in the Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program, for a total duration of eight years and six months, with no change to the contract amount ; and authorize the General Manager to execute this amendment.
Scope of Work: Contract No. CS -369.A provides for staff augmentation s pecialized project/program controls for cost control and scheduling including Critical Path Method scheduling, forecasting, change control, cost control, and cost estimating for capital improvement projects in the Sewer System Improvement Program, the Water Enterprise Capital Improvement Program, and the Hetch Hetchy Capital Improvement Program, and other related services.
Background: On June 23, 2015, by Resolution No. 15-0135, this Commission awarded Contract No. CS -369.A, Program Scheduling and Cost Control Staff Augmentation Services, with an amount not -to- exceed $4,750,000 and a duration of five years, to ECS Inc. (ECS).
Changes to the Contract by Previous Amendment:
Amendment No. 1 : On August 6, 2019 staff corrected an error in the contract duration with no change to the contract amount. The Commission awarded the contract with a five-year term (Resolution No. 15-0135), however , the parties executed a contract with a duration of only four years. Accordingly, Amendment No. 1 extended the term to full awarded term of five years.
Amendment No. 2: On March 10, 2020, by Resolution No. 20- 0053, the Commission increased the contract amount by $2,250,000, and extended the duration by two years for a total not-to-exceed amount of
$7,000,000, and a total duration of seven years.
Recommendation: Proposed Amendment No. 3: Staff recommends approval of proposed Amendment No. 3 to extend the contract’s duration by one year and six months so that ECS may continue providing the SFPUC with staff augmentation project scheduling and cost control support services on Capital Improvement Projects while staff develop s and issue s a new Request for Proposal (RFP) solicitation for staff augmentation scheduling and cost control services.
Budget and Costs: Funding: Each task order will be funded from individual projects.
Original Not-To-Exceed Amount: $4,750,000
Amendment No. 1 Amount: $0 Amendment No. 2 Amount:
$2,250,000
Amendment No. 3 Amount: $0
Total Not-to-Exceed Amount: $7,000,000
Schedule: Original Duration: 4 years
Amendment No. 1 Duration: 1 year
Amendment No. 2 Duration: 2 years
Amendment No. 3 Duration: 1.5 years
Total Duration: 8.5 years
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a subconsulting requirement of 16% Local Business Enterprise (LBE) participation (of the total value of services to be provided) for this contract.
ECS committed to 16% LBE subconsulting participation in its proposal, which remains unchanged.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
APPROVAL:
COMMISSION
SECRETARY Donna Hood
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On June 23, 2015, by Resolution No. 15- 0135, this Commission awarded Contract No. CS-369.A, Program Scheduling and Cost Control Staff Augmentation Services to ECS Inc. (ECS), and authorized the General Manager of the San Francisco Public Utilities Commission (SFPUC) to negotiate and execute a professional services contract, in the amount of $4,750,000, and with a duration of five years , with ECS to augment SFPUC staff by providing specialized program/project scheduling, critical path method scheduling, forecasting, change control, cost controls, and cost estimating for capital improvement projects in the Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program; and
WHEREAS, Although the Commission authorized a duration of five years, the parties executed a contract with a duration of only four years; and WHEREAS, Amendment No. 1 extended the contract duration by one year, for a total of five years with no change to the contract amount, to extend the term to the five-year duration previously authorized by Resolution No. 15-1035; and
WHEREAS, On March 10, 2020, by Resolution No. 20-0053, the Commission approved Amendment No. 2, which increas ed the contract amount by $2,250,000 and extended the contract duration by two years to provide continuing project scheduling and cost control support services on SFPUC Capital Improvement Projects, for a total not-to-exceed amount of $7,000,000, and a total duration of seven years; and WHEREAS, Staff recommends approval of Amendment No. 3 to extend the contract duration by one year and six months to provide continuing project scheduling and cost control support services on SFPUC Capital Improvement Projects, for a total duration of eight years and six months, with no change to contract amount; and
WHEREAS, The Contract Monitoring Division (CMD) established a subconsulting requirement of 16% Local Business Enterprise (LBE) participation for this contract , and ECS committed to 16% LBE subconsulting participation in its proposal, which remains unchanged; and
WHEREAS, Funds for this contract are available from various SFPUC Capital Improvement Projects, including, but not limited to, t he Sewer System Improvement Program and Water Enterprise Capital Improvements projects; now, therefore, be it RESOLVED, That this Commission hereby approves Amendment No. 3 to Contract No.
CS-369.A, Program Scheduling and Cost Control Staff Augmentation Services, with ECS to provide the SFPUC with continued specialized program/project scheduling and cost support services; and be it
FURTHER RESOLVED, That this Commission authorizes the General Manager to execute Amendment No. 3, extending the contract duration by one year and six months, for a total duration of eight years and six months, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 10, 2022.
Secretary, Public Utilities Commission