AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
DEPARTMENT Infrastructure AGENDA NO. 9c
MEETING DATE May 10, 2022
Professional Services Amend: Consent Calendar
Project Manager: Mojgan Yousefkhan
Approve Amendment No. 2 to Contract No. CS-369.B, Program Scheduling and Cost Control Staff Augmentation Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 2 to Contract No. CS - 369.B, Program Scheduling and Cost Control Staff Augmentation Services, with PMA Consultants LLC - Dabri Joint Venture, extending the duration by one year and six months, to provide program/project scheduling, c ritical path method scheduling, forecasting, change control, cost controls, and cost estimating for capital improvement projects in the Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program, for a total duration of eight years and six months, with no change to the contract amount; and authorize the General Manager to execute this amendment.
Background: On June 23, 2015, by Resolution No. 15-0135, this Commission awarded Contract No. CS-369.B, Program Scheduling and Cost Control Staff Augmentation Services, with an amount not -to-exceed $4,750,000 and a duration of five years, to PMA Consultants LLC - Dabri Joint Venture (PMA/Dabri JV).
Changes to the Contract by Previous Amendment:
Amendment No. 1: On March 10, 2020, by Resolution No. 20- 0049, the Commission approved Amendment No. 1, which increased the contract amount by $2,250,000 and extended the contract duration by two years, to continue to provide project scheduling and cost control support services on SFPUC Capital Improvement Projects, for a total not-to-exceed amount of $7,000,000 and a total duration of seven years.
APPROVAL:
COMMISSION
SECRETARY Donna Hood
Proposed Amendment
No. 2: Amendment No. 2: Staff recommends approval of proposed Amendment No. 2 to extend the contract duration by one year and six months, for a total duration of eight years and six months, with no change to the contract amount, to authorize PMA/Dabri JV to continue providing the SFPUC with project scheduling and cost control support services on Capital Improvement Projects as staff work s to develop and issue a new Request for Proposal ( RFP) solicitation for project scheduling and cost control staff augmentation support services for capital improvement projects in the Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program.
Budget and Costs: Funding: Each task order will be funded from individual projects.
Original Not-To-Exceed Amount: $4,750,000
Amendment No. 1 Amount: $2,250,000
Amendment No. 2 Amount: $0
Total Not-To-Exceed Amount: $7,000,000
Schedule: Original Duration: 5 years
Amendment No. 1 Duration: 2 years
Amendment No. 2 Duration: 1.5 years
Total Duration: 8.5 years
Compliance with
Chapter 14B: Local
Business Utilization
and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a 16% Local Business Enterprise (LBE) subconsultant participation requirement for this contract. PMA/Dabri JV committed to 35% LBE subconsulting participation in its proposal, which remains unchanged.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On June 23, 2015, by Resolution No. 15- 0135, this Commission awarded Contract No. CS-369.B, Program Scheduling and Cost Control Staff Augmentation Services, to PMA Consultants LLC - Dabri Joint Venture (PMA/Dabri JV), and authorized the General Manager of the San Francisco Public Utilities Commission (SFP UC) to negotiate and execute a professional services contract, in the amount of $4,750,000, with a duration of five years , with PMA/Dabri JV, to augment SFPUC staff and assist the SFPUC with specialized program/project scheduling, critical path method scheduling, forecasting, change control, cost controls, and cost estimating for capital improvement projects, in the Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program ; and WHEREAS, On March 10, 2020, by Resolution No. 20 -0049, this Commission approved Amendment No. 1, which increas ed the contract amount by $2,250,000 and extended the contract duration by two years, to provide continuing project scheduling and cost control support services on SFPUC Capital Improvement Projects, for a total not-to-exceed amount of $7,000,000, and a total duration of seven years; and WHEREAS, Staff recommends approval of proposed Amendment No. 2 to extend the contract duration by one year and six months, to provide continuing project scheduling and cost control support services on SFPUC Capital Improvement Projects, for a total duration of eight years and six months, with no change to the contract amount; and WHEREAS, The Contract Monitoring Division (CMD) established a 16% Local Business Enterprise (LBE) subconsultant participation for this contract , and PMA/Dabri JV committed to a 35% LBE subconsulting participation in its proposal, which remains unchanged; and
WHEREAS, Funds for this contract are available from various SFPUC Capital Improvement Projects including , but not limited, to the Sewer System Improvement Program and Water Enterprise Capital Improvements projects; now, therefore, be it RESOLVED, That this Commission hereby approves Amendment No. 2 to Contract No.
CS-369.B, Program Scheduling and Cost Control Staff Augmentation Services, with PMA/Dabri JV to provide the SFPUC with continued specialized program/project scheduling and cost support services; and be it
FURTHER RESOLVED, That this Commission authorizes the General Manager to execute Amendment No. 2, extending the contract duration by one year and six months , for a total duration of eight years and six months.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 10, 2022.
Secretary, Public Utilities Commission