DEPARTMENT Infrastructure Division AGENDA NO. 9f
MEETING DATE May 10, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award Amount Ratification: Consent Calendar Project Manager: Joan Ryan
Ratify Correction of Award Amount, Contract No. WD-2880R, Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco, Award Amount of $1,338,039 Summary of
Proposed
Commission Action:
Ratify correction of the contract award amount for Contract No. WD-2880R, Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco, under Resolution No. 21-0126, adopted by the Commission on August 10, 2021, from $1,328,039 to $1,338,039. The agenda item, award Resolution, and Contract Monitoring Division (CMD) memo incorrectly identified the total contract amount as $1,328,039, when the Bid Submittal and Bid Tabulation identified it correctly as $1,338,039.
Background: On August 10, 2021, by Resolution No. 21 -0126, this Commission awarded Contact No. WD-2880R to Galleria Inc., DBA Trico Construction.
After contract award, the parties discovered a discrepancy between the contract award amount specified in th e agenda item, a ward Resolution, and C MD memo in the amount of $1,328,039, and the contract amount specified in the Bid Submittal and Bid Tabulation in the amount of $1,338,039. The amount of $1,338,039 in the Bid Submittal and Bid Tabulation is the correct amount. The incorrect amount was a result of a clerical error in th e CMD memo and the correction of the clerical error did not affect the CMD’s findings. Staff confirms that Galleria Inc., DBA Trico Construction, was the low bidder.
Description of Scope
of Work:
The contract work f or Contract No. WD-2880R consists of tenant improvements t o an existing O ffice Suite (3,100 sq. ft.) wit hin an operating warehouse at the SFPUC Cit y Distribution Division’ s corporation yard. The work comprises the construction of new partitions, cabinetry, r estrooms, flooring, ceiling, me chanical & electrical systems, plumbing modifications, and exterior American Disabilities Act-compliant parking, ramp & railings.
The work is proceeding on schedule and within budget.
Budget & Costs: Engineer’s Estimate: $1,400,000
Contract: WD-2880R, Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco Commission Meeting Date: May 10, 2022
Erroneous Award: $1,328,039
Corrected Award To Be Ratified: $1,338,039
Funding: Project No. 10032373, Newcomb Yard Improvements Schedule: Notice-to-Proceed Date: November 15, 2021
Completion Date: November 9, 2022
Duration: Three hundre d (300) consecutive calendar days to substantial completion and sixty (60) additional days to final completion.
Compliance With
Chapter 14B: Local
Business Enterprise
(LBE) And Non-
Discrimination In
Contracting
Ordinance:
Set: The CMD established a 20% Local Business Enterprise (LBE) subcontracting requirement for this contract.
Subm
itted: The contractor committed to 20. 03% LBE subc ontracting participation of 20.03% in its bid submittal.
The contractor is in compliance with LBE subcontracting goals.
Recommendation: San Francisco Public Utilities Commission (SFPUC) staff recommends that the Commission adopt the attached resolution.
Attachment: 1. SFPUC Resolution 21-0126
Contract: WD-2880R, Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco Commission Meeting Date: May 10, 2022
Location Map for 1990 Newcomb Avenue, San Francisco, CA
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHE
REAS, The San Fran cisco Public Utilities Commission desired to make tenant improvements to warehouse space at 1990 Newcomb Avenue in San Franc isco to accommodate increased staffing; and
WHEREAS, On August 10, 2021, by Resolution No. 21-0126, this C ommission approved the plans and spec ifications and awarded Contract No. WD-2880R, in the amount of $1,328,039 to Galleria Inc., DBA Trico Construction; and WHEREAS, T he Engineer’s Estimate was $1,400,000 f or this cons truction contract , which consists of tenant improvements to an existing O ffice Suite (3,100 sq. ft.) within a n operating warehouse at the SFPUC City Distribution Division’s corporation yard; and WHEREAS, Work under Contract No. WD -2880R includes co nstruction of ne w partitions, cabinetry, restrooms, flooring, ceiling, me chanical & electrical systems, plumbing modifications, and exterior American Disabilities Act-compliant parking, ramp & railings; and WHEREAS, After contract award , the parties discov ered a discrepancy between the contractor's actual bid amount of $ 1,338,039, as submitted on the contractor ’s bid form and specified on the Bid Su bmittal and B id Tabula tion, and the incorrect amount of $1,328,039 specified in the agenda item, award resolution, and Contract Monitoring Division memo; and WHEREAS, Staff seeks the Commission’s ratific ation to correct the contract awar d amount to $1,338,039; and
WHEREAS, Funds are available from Pr oject No. 10032373, Newcomb Yard Improvements; now, therefore, be it
RESOLVED, That this Commission hereby ratifies the correction of the award amount stated in Resolution No. 21-0126, adopted by this Commission on August 10, 2021, by which the Commission awarded Contract No. WD-2880R, to Galleria, Inc, DBA Trico Construction, from $1,328,039 to $1,338,039.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 10, 2022.
Secretary, Public Utilities Commission
MEMORANDUM
Da
te: September 22, 2021
To: Jo
an Ryan, Project Manager, SFPUC
Michael Pierron, Project Manager, SFPUC
Cyrus Dela Cruz, Administrative Analyst, SFPUC
Fr
om: Linda Rainaldi, Contract Compliance Officer, CMD
Su
bject: WD- 2880R Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco Revised CMD Award Review
Th
e Contract Monitoring Division (“CMD”) reviewed the bids submitted for the above referenced project, reviewed the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. An LBE subcontracting requirement of 20% was established for this project. Below is a summary of CMD’s review.
Bidder LBE Status Base Bid Bid Discount Total Bid
Build Group Inc. Non-LBE $ 1,240,011.00 NA $ 1,240,011.00 Galleria Inc., DBA
Trico Construction
SF LBE-WBE
(Small) $ 1,338,039.00 10% = $1133,803.90 $ 1,204,235.10 Buhler
Commercial
SF LBE-OBE
(Micro) $ 1,493,385.00 10% = $149,338.50 $ 1,344,046.70 Galleria I
nc., DBA Trico Construction (“Trico”) is the lowest responsive bidder. Trico met the 20% LBE subcontracting requirement by listing the following LBE firm on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work LBE Status Listed
Amount
Credited
Amount
Participation
(based on credited
amount)
Tom's Metal
Specialists Metal Fab SF LBE-MBE
(Small) $ 35,696.00 $ 35,696.00 2.67%
Priority
Architectural
Graphics
Signage SF LBE-WBE
(Micro) $ 13,000.00 $ 13,000.00 0.97%
Contract: WD-2880R, Warehouse Office Suite Renovation, 1990 Newcomb Avenue, San Francisco Commission Meeting Date: May 10, 2022
Value Fire
Protection Inc Fire Sprinklers SF LBE-MBE
(Micro) $ 16,000.00 $ 16,000.00 1.20%
Majestic
Construction Wood Framing SF LBE-MBE
(Small) $ 110,960.00 $ 110,960.00 8.29%
Ronan
Construction Civil SF LBE-OBE
(Micro) $ 65,000.00 $ 50,000.001 3.74%
John Bertoldi
Incorporated Appliances SF LBE-OBE
(Micro) $ 46,000.00 $ 46,000.00 3.44%
Total $ 286,656.00 $ 271,656.00 20.30%
1Per Ronan Construction’s Form 6 they will further subcontract out to a non-LBE firm for a total of $15,000; only LBE certified work can be credited towards LBE participation and as a result the listed amount was reduced accordingly.
Tric
o listed the following non-LBE subcontractors on Section 00 43 36:
Subcontractor Scope of Work LBE Status Listed Amount
McMillan Electric Electrical/Fire Alarm non-LBE $ 296,700.00 DC Tile Co. Ceramic Tile non-LBE $ 15,997.00
B.T. Mancini Co. Inc. Flooring, Concrete Seal non-LBE $ 16 ,040.00 RG Plumbing Group Inc. Plumbing non-LBE $ 26,590.00 Wester Acoustics Inc. Acoustic Ceiling non-LBE $ 23,990.00 Valdez Painting Inc. Paint non-LBE $ 18,862.00
RMR Construction DFH, Millwork non-LBE $ 50,110.00
Rodriguez Sheet Metal HVAC non-LBE $ 14 2,487.00
Janus Corporation Interior Demo non-LBE $ 37,314.00 Total $ 628,090.00
Ba
sed on the foregoing, CMD has determined that Trico has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please contact me at [email protected]