DEPARTMENT Infrastructure Division AGENDA NO. 9g
MEETING DATE May 10, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout with Modification: Consent Calendar Project Manager: Suzanne Huang
Accept Closeout with Modification for Contract No. WW-703, Mission, 16 th to Cesar Chavez Streets
Brick Sewer Rehabilitation
Summary of Proposed
Commission Action:
Accept work performed by Cratus, Inc. , under Contract No. WW -703, Mission Street, 16th to Cesar Chavez Street, Brick Sewer Rehabilitation ; approve Modification No. 6 (final) decreasing the contract amount by $92,973, for a total contract amount of $6,061,536, and increasing the contract duration by 31 consecutive calendar days, for a total contract duration of 426 consecutive calendar days (approximately one year and four months); and authorize final payment to the contractor.
Background: The purpose of this project is to rehabilitate the existing sewers on Mission Street, between 16th and Cesar Chavez Streets, in San Francisco.
These 100-year-old sewers are mostly 3-foot by 5- foot brick sewers . A condition assessment performed by the project team concluded that these sewers are at the end of their service life.
As part of the project , the San Francisco Public Uti lities Commission (SFPUC) included non-sewer work in the contract: (1) to address utility conflicts; and (2) to reduce public impacts by including approved work scopes from the San Francisco Municipal Trans portation Authority (SFMTA). The non-sewer scopes of work included in the contract are:
• Relocation of existing Emergency Firefighting Water System (EFWS) pipelines from inside the existing sewers; this portion of the work is funded by Water Enterprise Earthquake Safety and Emergency Response (ESER) Bond Program; and
• Transit improvements on Mission Street from the approved “MUNI Forward Service-Related Capital Improvements and
Travel Time Reduction” project, funded by SFMTA.
On August 25, 2020, by Resolution No. 20- 0181, this Commission awarded Contract No. WW -703, Mission Street, 16 th to Cesar Chavez Contract: WW-703 Mission Street, 16th to Cesar Chavez, Brick Sewer Rehabilitation Commission Meeting Date: May 10, 2022
Street, Brick Sewer Rehabilitation to Cratus , Inc. The original contract amount was $6,337,350 and the original contract duration was 360 consecutive calendar days.
Description of Scope of
Work:
The contract work is located on Mission Street, between 16th and Cesar Chavez Streets in San Francisco, CA and consists of:
• Rehabilitation of existing sewers (using cured-in-place-liners, slip - lining or spray- mortaring construction methods), laterals and associated appurtenances;
• Rehabilitation of existing sewer manholes and installation of new sewer manholes;
• Relocation of EFWS pipelines and associated appurtenances to allow for sewer rehabilitation;
• Restoration of roadway and other restoration-in-kind work associated with the sewer and EFWS work; and
• Various transit improvement work, including new bus pads, traffic signals and associated sidewalks and curb ramps restoration as part of the MUNI Forward Service-Related Capital Improvements and Travel Time Reduction Project (funded by SFMTA).
Changes and Modifications to the Contract:
Section 6.22(h) of the Administrative Code provides that any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration requires this Commission’s approval.
Modification Nos. 1 to 5 de creased the contract amount by $182,841 (within 10% budget contingency) to remove the transit improvements scope and to perform television inspection of sewers, additional sewer cleaning, removal of protruding bricks from existing sewers and spray - mortaring existing brick sewer, and increased the contract duration by 35 consecutive day s (within 10% duration contingency) for non- compensable delay based on EFWS material delivery delay, for a total contract amount of $
6,154,509 and a total contract duration of 395
consecutive calendar days.
On December 14, 2021, by Resolution No. 21-0188, this Commission approved an increase of 30 calendar days to the duration contingency, for a total contract duration of up to 426 consecutive calendar days.
Proposed Modification No. 6 (Final) if approved, will decrease the contract amount by $92,973 for adjust ments of contract quantities to match actual quantities completed for a total contract amount of $6,061,536 and increase the contract duration by 31 consecutive calendar days (Resolution No. 21- 0188) for a total contract duration of 426 consecutive calendar days.
Budget & Costs: Funding: Funding is split between SFPUC and SFMTA, as follows:
Contract: WW-703 Mission Street, 16th to Cesar Chavez, Brick Sewer Rehabilitation Commission Meeting Date: May 10, 2022
FUNDING AMOUNT
SFPUC: Sewer
System Improvement
Program (SSIP)
funded
PeopleSoft Number
10033745 $5,400,459
SFPUC: Water
Enterprise funded
Funded by Earthquake
Safety & Emergency
(ESER) Bond
$261,539
SFPUC TOTAL $5,661,998
SFMTA
Funded by SFMTA’s
MUNI Forward Capital
Improvements
$675,352
CONTRACT TOTAL $6,337,350
Original Contract Amount: $6,337,350
Modification Nos. 1-5 Amount: ($182,841)
Recommended Modification No. 6 (Final) Amount: ($92,973) Total Revised Contract Amount: $6,061,536
Schedule: Notice-to-Proceed Date: November 30, 2020
Original Contract Duration: 360 consecutive calendar days Modification Nos. 1-5 Duration: 35 consecutive calendar days Modification No. 6 (Final): 31 consecutive calendar days (Resolution 21-0188)
Total Revised Contract Duration: 426 consecutive calendar days
Compliance with Chapter
14B: Local Business
Enterprise Utilization and
Non-Discrimination in
Contracting Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement 6% for this contract. CMD has determined that the contractor complied with its LBE subcontracting requirements by achieving a final LBE participation of 6.97%
Attachment: CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) is replac ing and upgrading centuryold sewers; and
WHEREAS, On August 25, 2020, by Resolution No. 20- 0181, this Commission awarded Contract No. WW -703 Mission Street, 16th to Cesar Chavez, Brick Sewer Rehabilitation, to Cratus, Inc. (Contractor); and
WHEREAS, The construction contract Notice -to-Proceed set the date for Contractor to start the work on November 30, 2020; and
WHEREAS, The original contract amount was for $6,337,350 and the original contract duration was 360 consecutive calendar days; and
WHEREAS, Section 6.22(h) of the Administrative Code provides that any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration requires this Commission’s approval; and
WHEREAS, Modification Nos. 1 to 5 decreased the contract amount by $182,841 to remove the transit improvements scope , and to perform television inspection of sewers, additional sewer cleaning, removal of protruding bricks from existing sewers and spray - mortaring existing brick sewer , and increased the contract duration by 35 consecutive days for non-compensable delay based on a delivery delay of Emergency Firefighting Water System materials, for a total contract amount of $6,154,509 and a total contract duration of 395 consecutive calendar days; and
WHEREAS, On December 14, 2021, by Resolution No. 21- 0188, this Commission approved an increase of up to 30 consecutive calendar days to the duration contingency, for a total contract duration up to 66 consecutive calendar days; and WHEREAS, Staff recommends approval of Modification No. 6 (Final) to decrease the contract amount by $92,973, and increase the co ntract duration by 31 consecutive calendar days (Resolution No. 21-0188), to adjust contract quantities to match actual quantities completed and to complete all contract work, for a total contract amount of $6,061,536 and a total contract duration of 426 consecutive calendar days; and
WHEREAS, The C ontract Monitoring Division has determined that the contractor complied with the established Local Business Enterprise (LBE) subcontracting requirement of 6% for this contract by achieving a final LBE participation of 6.97%; and; WHEREAS, SFPUC funds are available from Sewer System I mprovement Program (SSIP) Project No.10033745, Sewer Improvements; now, therefore be it
RESOLVED, That this Commission hereby accepts the work performed by Cratus, Inc. under Contract No. WW-703 Mission Street, 16th to Cesar Chavez Brick Sewer Rehabi litation, approves Modification No. 6 (Final) decreasing the contract amount by $92,973 for a total contract amount of $6,061,536, and increasing the contract duration by 31 consecutive calendar days for a total contract duration of 426 consecutive calendar days, and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 10, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: March 25, 2022
To: Suzanne Huang, Project Manager, SFPUC
From: Vivian Liu, Contract Compliance Officer, CMD
Subject: CMD’s Closeout Review for WW-703 Mission Street, 16 th to Cesar Chavez, Brick Sewer
Rehabilitation
The Contract Monitoring Division (“CMD”) has determined that Cratus Inc. (“Cratus”), the prime contractor for this project, has substantially complied with the Chapter 14B LBE subcontracting requirements associated with this project.
At the time the project was advertised, an LBE subcontractor participation requirement of 6% was established. Cratus’s Subcontractor List (Document 00 43 36) reflected an LBE subcontractor participation commitment of 11.60%. Cratus was awarded the contract in the amount of $6,337,350.
After six (6) change orders, the final contract amount is $6,061,536.10. At closeout, the LBE subcontractor participation is as follows:
Firm Status Scope of
Work
Original Credited
Contract
Participation
Final Credited
Contract
Participation
R&S Construction
Management Inc.
SF LBE-MBE
(micro)
Concrete
Work $539,600.00 8.51% $146,164.00 2.41%
E Mitchell, Inc. SF LBE-OBE
(micro) AWSS $22,240.00 0.35% $22,240.00 0.37%
Bay Area Lightworks SF LBE-MBE
(small)
Electrical
Work $144,000.00 2.27% $23,152.91 0.38%
Total Traffic
Control, Inc.
SF LBE-OBE
(micro)
Traffic
Control $30,000.00 0.47% $212,367.00 3.50%
Ronan Construction SF LBE-OBE
(micro) Paving $0.00 0.00% $19,029.40 0.31%
TOTAL $735,840.00 11.60% $422,953.31 6.97%
Pursuant to communication with Cratus and confirmed by the SFPUC, Change Order #4 was a deductive change order that deleted scopes of work related to the sidewalk bulb-out at 20 th/Mission, including:
bulb-out work, traffic signal/pole work, curb ramp work, transit shelter mat work, and drainage work.
These deletions resulted in a $120,847.09 reduction in Bay Area Lightworks’ scope of work and a $393,436.00 reduction in R&S Construction Management’s (“R&S”) scope of work. In good faith, Cratus
offered R&S streetbase and sidewalk concrete work remaining on Mission Street. R&S declined the work due to scheduling conflicts. Furthermore, in good faith, Cratus gave Total Traffic Control additional traffic control work and added Ronan Construction onto the project to perform paving and sawcutting work on Mission Street.
Based on the foregoing, CMD concurs with the closeout of this contract.