DEPARTMENT
Infrastructure
AGENDA NO.
10c
MEETING DATE
May 24, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Shelby Campbell
Approve Increase to Construction Cost and Duration Contingencies to WW-682R, Southeast Community Center (SECC) at 1550 Evans
Summary of Proposed
Commission Action:
Approve an increase of $2,700,000 to the contract cost contingency and an increase of 74 calendar days to Contract No. WW-682R, Southeast Community Center (SECC) at 1550 Evans; and authorize the General Manager to approve future modifications to the contract for a total contract amount of up to $87,140,142 and a total contract duration of up to 1,346 consecutive calendar days (approximately three years and eight months).
Background: On November 8, 2016, by Resolution No. 16-0233, this San Francisco Public Utilities Commission (SFPUC), on the recommendation of the Southeast Community Facility ( SECF) Commission and the S FPUC Citizens Advisory Committee, endors ed the result s of the public outreach process in support of a new SECF at 1550 Evans (“Project”).
On January 22, 2019, by Resolution No. 19- 0015, SFPUC awarded Contract No. WW-682R, Southeast Community Center (SECC) at 1550 Evans. The original contract amount was $71,181,253 and the original contract duration was 1,157 consecutive calendar days.
On April 24, 2019, SFPUC staff issued the notice-to-proceed for pre - construction. On January 13, 2020, Staff issued t he notice to proceed for construction work . Currently, construction is approximately 95% complete. Permanent power from PG&E is required to complete the work and achieve Substantial Completion. The project was projected to be completed ahead of schedule a nd on budget, however, the delay of permanent power and the unanticipated costs associated with COVID have depleted the budget to complete the project. While power is now delivered to the site, the costs associated with the delay require address.
The additional contingency is required due to the following costs:
• Delay in Substantial Completion to July;
• Temporary Power and elevator operator for 18 months; and • Costs related to COVID, including additional construction trailer to space staff out to meet COVID safe distances.
Description of Scope of
Work:
The contract work location is 1550 Evans Avenue, San Francisco. The contract work consists of:
• Demolition of existing structures.
• Construction of two buildings totaling 45,000 square feet, two acres open space, and parking lot.
• New three -story Community Center will include childcare center and playground; multipurpose space for workshops, conferences, training, classes, meetings and events; office space for staff and partner organizations; and a café in the lobby. • New one-story Alex Pitcher community room is a pavilion with large meeting and event space and commercial kitchen.
• Open space includes amphitheater, play areas, picnic areas, plaza and landscaped gardens with wetlands and bioretention planters for stormwater diversion.
The surrounding public right -of-way improvements include widening the sidewalk on Evans Avenue and Third Street, improved pedestrian lighting and new street trees.
Changes and
Modifications to the
Contract:
San Francisco Administrative Code section 6.22(h) requires that this Commission approve any cumulative increase of the contract amount or duration in excess of 10% of the original contract amount or duration.
On July 28, 2020, by Resolution No. 20- 0164, this Commission approved an increase of $13,258,889 to the existing contract cost contingency for a total contract amount of $84,440,142, with no change in the contract duration.
Requested Increase to Contract Cost and Duration Contingency An increase of $2,700,000 to the existing cost contingency and an increase of 74 calendar days to the existing duration contingency are being requested to modify the construction cost and duration contingency, to complete the project, for a total contract amount of up to $87,140,142, and a total contract duration of up to 1,346 consecutive calendar days.
Funding, Budget and
Costs:
Funding: Project No. CWWFAC03, SECC at 1550 Evans
Original Contract Amount: $71,181,253
Original 10% Cost Contingency: $7,118,125
Approved Increase to Cost Contingency: $6,140,764
Requested Additional Cost Contingency: $2,700,000
Total Revised Contract Cost Limit: $87,140,142
Schedule: Notice-to-Proceed Date: April 24, 2019
Original Contract Duration: 1,157 consecutive calendar days Original 10% Duration Contingency: 115 calendar days
Requested Additional Duration Contingency: 74 calendar days Total Revised Contract Duration Limit: 1,346 consecutive calendar days
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 20% for this contract.
The contractor committed to a LBE subcontractor participation of 20% with its bid submittal.
Result of Inaction: A delay or denial in authorizing this increase in duration and amount will delay completion of construction that may result in potential claims and increase cost to complete the project.
Recommendation: Staff recommends that the SFPUC adopt the attached resolution.
Southeast Community Center (SECC) at 1550 Evans – Site Plan
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) desires to provide a Community Center for the Southeast Community; and
WHEREAS, On January 22, 2019, by Resolution No. 19-0015, this Commission awarded the Contract No. WW-682R, Southeast Community Center (SECC) at 1550 Evans to Charles Pankow Builders, Inc., and
WHEREAS, On April 24, 2019, SFPUC staff issued the contract Notice-to-Proceed; and WHEREAS, The original contract amount was for $71,181,253 and the original contract duration was 1,157 consecutive calendar days; and
WHEREAS, San Francisco Administrative Code section 6.22(h) requires Commission approval for any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration; and
WHEREAS, On July 28, 2020, by Resolution No. 20-0164, this Commission approved an increase of $13,258,889 to the contract cost contingency for a total contract amount limit of up to $84,440,142, with no change in contract duration; and
WHEREAS; The delay for permanent power and unforeseen costs related to COVID has resulted in increases to the construction costs and schedule; and WHEREAS, An increase of $2,700,000 to the contract cost contingency and an increase of 74 calendar days to the contract duration contingency are being requested to complete construction; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 20% for this contract, and the contractor committed to a LBE participation of 20% with its bid submittal; and
RESOLVED, That this Commission hereby a pproves an increase of $2,700,000 to the existing contract cost contingency and an increase of 74 calendar days to the existing contract duration contingency, for Contract No. WW-682R, Southeast Community Center (SECC) at 1550 Evans, for a total contract cost contingency amount of up to $15,958,889 and a total contract duration contingency of 189 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or the General Manager’s designee, to consi der, and, if appropriate, to approve any future modifications to the contract amount for a total contract amount of up to $87,140,142, and a total contract duration of up to 1,346 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 24, 2022
Secretary, Public Utilities Commission