DEPARTMENT
Infrastructure Division
AGENDA NO.
11c
MEETING DATE
June 28, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout with Modification: Consent Calendar Project Manager: Daniel Alvarado
Accept Closeout with Modification for Contract No. WW-673, Oceanside Water Pollution Control Plant Door Assembly Upgrade
Summary of
Proposed
Commission Action:
Accept work performed by Rubecon Builders for Contract No. WW- 673, Oceanside Water Pollution Control Plant Door Assembly Upgrade; approve Modification No. 4 (Final), decreasing the contract by $15,817, for a total contract amount of $2,162,586, with no change to the contract duration; and authorize final payment to the contractor.
Background: The Oceanside Water Pollution Control Plant (OSP) has 132 doors used to isolate various parts of the plant, which had deteriorated since they were installed approximately 30 years ago. The state of deterioration required replacement and the design called for upgrading some of the materials so that they c ould better stand up to the harsh environment close to the ocean.
On August 28, 2018, by Resolution No. 18-0139, the Commission awarded C ontract No. WW-673, Oceanside Water Pollution Control Plant Door Assembly Upgrade, to Rubecon Builders. The ori ginal contract amount was $1,981,334 and the original contract duration was 600 consecutive calendar days.
Description of Scope
of Work:
The contract work location was at the OSP at 3500 Great Highway, San Francisco, CA 94132. The scope of work included the following elements:
• Remove, replace, and upgrade 132 door assemblies in the following OSP buildings: 011, 042, 200, 230, 510, 530, 620, 800, 930 & 961;
• Architectural demolition of door assemblies; and
• Door assembly-related hazardous material abatement.
Contract: WW-673, Oceanside Water Pollution Control Plant Door Assembly Upgrade Commission Meeting Date: June 28, 2022
Changes to the
Contract under
Modification(s):
San Francisco Administrative Code s ection 6.22(h) requires that any cumulative increases in contract amount or duration in excess of 10% of the original contract amount or duration or any decrease in the contract amount in excess of 10% be approved by the Commission.
On September 8, 2020, by Resolution No. 20-0194, the Commission approved a 180 calendar day increase to the 60 calendar day duration contingency, which exceeded 10% of the original contract duration, resulting in a total revised contract duration up to 840 consecutive calendar days.
Modification Nos. 1 to 3 increased the contract amount by $197,069 (within the original 10% cost contingency) and increased the contract duration by 240 consecutive calendar days ( in accordance with the original 60 calendar day contingency and 180 day increase in the contract duration contingency under Resolution No. 20-0194) due to unforeseen long lead project material procurement delays related to COVID-19, and temporary stoppage of construction work due to City mandated Shelter in Place Order s and compliance with Public Health Directive No. 2020-04, for a total contract amount of $2,178,403, and a total contract duration of 840 consecutive calendar days.
Modification No. 4 (Final) if approved, will decrease the contract amount by $15,817 to return unused project allowances , for a total contract amount of $2,162,586.
Budget & Costs: Funding: Project No. 10015757, OSP Door Repair and Replacement Original Award Amount: $1,981,334
Modification Nos. 1-3 Amount: $197,069
Modification No. 4 (Final) Amount (decrease): $15,817
Total Revised Contract Amount: $2,162,586
Schedule: Notice-to-Proceed Date: December 3, 2018
Original Duration: 600 consecutive calendar days
Modification Nos. 1-3 Duration: 240 consecutive calendar days Modification No. Modification 4 (Final) Duration: 0 consecutive calendar days
Total Revised Contract Duration: 840 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
Utilization And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) goal of 10 % for this contract. The contractor committed to a LBE participation of 21.49% with its bid submittal. The CMD has determined that that the contractor complied with its LBE subcontracting goal by achieving a final LBE participation of 25.54%.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Contract: WW-673, Oceanside Water Pollution Control Plant Door Assembly Upgrade Commission Meeting Date: June 28, 2022
Oceanside Water Pollution Control Plant
3500 Great Highway, San Francisco, CA 94132
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On August 28, 2018, by Resolution No. 18-0139, the Commission awarded Contract No. WW-673, Oceanside Water Pollution Control Plant Door Assembly Upgrade, in the amount of $1,981,334, to the responsible bidder , submitting the lowest responsive bid, Rubecon Builders; and
WHEREAS, On December 3, 2018, the contractor commenced work pursuant to the construction contract Notice To Proceed; and
WHEREAS, The original contract amount was for $1,981,334 and the original contract duration was 600 consecutive calendar days; and
WHEREAS, San Francisco Administrative Code s ection 6.22(h) requires that any cumulative increase in contract amount or duration in excess of 10% of the original contract amount or duration or and decrease in the contract amount in excess of 10% of the original amount be approved by the Commission; and
WHEREAS, On September 8, 2020, by Resolution No. 20- 0194, the Commission approved an increase to the duration contingency by 180 calendar days for a total revised contract duration up to 840 consecutive calendar days; and
WHEREAS, Modification Nos. 1 to 3 increased the contract amount by $197,069 and increased the contract duration by 240 consecutive calendar days , in accordance with Resolution No. 20-0194, due to unforeseen long lead project material procurement delays related to COVID- 19, and temporary stoppage of construction work due to City mandated Shelter in Place Orders and compliance with Public Health Directive No. 2020- 04, for a total contract amount of $2,178,403, and a total contract duration of 840 consecutive calendar days; and WHEREAS, Contractor Rubecon Builders has completed its work for Contract No. WW- 673, Oceanside Water Pollution Control Plant Door Assembly Upgrade; and WHEREAS, Staff recommends that the Commission accept of the work performed by Rubecon Builders for Contract No. WW-673; approve of Modification No. 4 (Final) to decrease the contract amount by $15,817 for a total contract amount of $2,162,586, with no change to the contract duration; and authorize final payment to the contractor; and WHEREAS, The Contract Monitoring Division has determined that the contractor complied with the established Local Business Enterprise (LBE) subcontracting goal of 21.49% for this contract by achieving a final LBE participation of 25.54%; and WHEREAS, Funds are available from Project No. 10015757, OSP Door Repair and Replacement; now, therefore, be it
RESOLVED, That this Commission hereby accepts Rubecon Builders’ work for Contract No. WW-673, Oceanside Water Pollution Control Plant Door Assembl y Upgrade ; approves Modification No. 4 (Final), for a decrease of $15,817, for a total contract amount of $2,162,586, with no change to the contract duration of 840 consecutive calendar days ; and authorizes fina l payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 28, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: May 11, 2022
To: Daniel Alvarado, SFPUC
From: Jason Chow, CMD
Subject: CMD’s Closeout Review for WW-673 Oceanside Water Pollution Control Plant Door Assembly Upgrade
The Contract Monitoring Division (“CMD”) has determined that Rubecon Builders Inc. (“Rubecon Builders”), the prime contractor for this project, has complied with the Chapter 14B LBE subcontracting requirements associated with this project.
At the time the project was advertised, a n LBE subcontracting requirement of 10% was established.
Rubecon Builders Subcontractor List (Document 00 43 36) reflected a n LBE subcontractor participation commitment of 21.49%. Rubecon Builders was awarded the contract in the amount of $1,981,334. After four (4) change orders , the final contract amount is $2,162,586. At closeout, the LBE subcontracting participation is as follows:
Firm Status Scope of Work Original Credited
Contract Participation
Final Credited
Contract Participation
City Lumber &
Hardware
SF LBE-WBE
(Micro) Doors/Frames/Hardware $425,820 21.49%
$552,244.14
($920,406.90 x
60%)
25.54%1
TOTAL $425,820 21.49% $552,244.14 25.54%
Based on the foregoing, CMD concurs with the closeout of this contract.
1 City Lumber & Hardware is an LBE supplier. Therefore, only 60% of its final subcontract amount will count as LBE credit.