DEPARTMENT Water Enterprise AGENDA NO. 10j
MEETING DATE August 23, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amendment: Consent Calendar
Contract Manager: David Agam
Approve the Novation of Maintenance and Repair and Upgrades of Sentinel UV Disinfection System Contract
Summary of
Proposed
Commission Action:
Approve the nova tion of exist ing Maintenance and Repair and Upgrades of Sentinel UV Disinfection System Contract from current contractor Calgon Carbon UV Technologies (Calgon) to De Nora Water Technologies (De Nora); and authorize the General Manager of the San Francisco Public Utilities C ommission to execute the novation agreement.
Background: On May 25 , 202 1, by Resolution No. Resolution Number 21-0086, this Commission awarded the contract to Calgon, an approved sole source, to perform preventative maintenance, provide emerg ency repair and support services, software updat es, and system upgrades to ensure the cont inued operation of ultra-violet water treatment systems. The SFPUC owns 12 of these systems, which were manufactured by Calgon and purchased by the SFPUC in 2011. The se syste ms use UV disinfection technology to elimi nate patho gens such as cr yptosporidium and giardia in the drinking water supply as required by State and Federal drinking water regulations for the Tesla Treat ment Facility.
On July 1, 2021, De Nora acquired Calgon. D e Nora desires to continue providing services under the terms and conditions of the existing contract.
Inadequate maintenance of the UV system may compromise reliability and cause failure of the UV reactor units and associated components. Failure of the UV system would lead to the SFPUC violating State and Federal drinking water mandates and c ompromise the integrity and water quality of SFPUC’s drinking water supply. The Tesla UV Facility is a critical a nd necessary component within the SFPUC’ s Regional Water System to maintain safe and reliable drinking water for the City’s 2.8 million customers.
Calgon was an approved sole source for this contract and De Nora has committed to retaining the same specialized personnel to perform the critical services for the UV system.
Agreement: Maintenance and Repair and Upgrades of Sentinel UV Disinfection System Commission Meeting Date: August 23, 2022
This novation will be ma de in San Francisco, California, by and between Calgon Carbon UV Technologi es, located at P. O. Box 717, Pitts burgh, PA 15230, and De Nora Water T echnologies, l ocated at 2000 McC laren Wo ods Drive, Coraopolis PA 15108. The contract does not permit a novation without the SFPUC’s written consent.
Description of Scope
of Services:
The work under this contract consists of:
For Service Engineer
• 12 rout ine o n-site visits , each vis it for an eight- hour day, th ree times per month.
• Three planned visits plus three as-needed visits for on-site training. (De Nora may schedule visits for the same dates that it may be visiting other sites in Cal ifornia or withi n a r outine visit). De Nora may bill only fo r actual time worked.
• Two eight-hour day emergency visits within three days o f an emergency call. De Nora may bill only for actual time worked. • 40 hours of on- site time if needed. De Nora may bill only for actual time worked.
• One day travel to site and one day travel from site. Lodging, meals, and car rental for all visits are included in the per visit costs.
For Software Engineer
• Two eight-hour day on-site visits for the Software Engineer on site. • One day travel to site and one day travel from site. Lodging, meals, and car rental for visits are included in the per visit costs. • Thirty hours per year for any email or phone time to Software Engineer that SFPU C would need to consult. De Nora m ay bill only for time used.
Budget & Costs: Funding: Funds for this agre ement have been alloca ted from Water Enterprise operating funds.
Original Not-to-Exceed Amount: $1,800,000
Total Not-to-Exceed Amount: $1,800,000
Schedule: Original Duration: 5 years
Total Duration: 5 years
Compliance with
Chapter 14B: Local The Contract Monitoring Division (CMD) waived the requirement for Local Agreement: Maintenance and Repair and Upgrades of Sentinel UV Disinfection System Commission Meeting Date: August 23, 2022
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Business Enterprise (LBE) subcontractor participation for this agreements. This remains unchanged.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHE
REAS, On May 25, 2021, by Resolution No. 21-0086, the San Francisco Pub lic Utilities Commission (SFPUC) awarded Agreement for Maintenance and Repair and Upgrades of Sentinel UV Disinfection System” (contract) to Calgon Carbon UV Technologies (Calgon), an approved sole source, in the amount of $1,800,000, with a term of five years; and WHEREAS, The contract provides for Calgon to perform preventative maintenance, provide emergency repair and support services, software updates, and system upgrades to ensure the continued operation of ultra -violet water treatment systems. The SFPUC owns 12 of these systems, which were manufac tured by Calgon and purchased by the SFPUC in 2011. T hese systems use UV disinfection technology to elimi nate patho gens such as cr yptosporidium and giardia in the drinking water supply as required by St ate and Federal drinking water regulations for the Tesla Treatment Facility; and
W
HEREAS, Inadequate maintenance of the UV system may compromis e reliability and cause failure of the UV reactor units and associated components. Failure of the UV system would lead to the SFPUC violating State and Federal drinking water mandates and compromise the integrity and water quality of SFPUC’s drinking water supply. The Tesla UV Facility is a critical and necessary component within the SFPUC’s Regional Water System to mai ntain safe and reliable drinking water for the City’s 2.8 million customers; and W
HEREAS, On July 1, 2021, De Nora Water Technol ogies (De Nora) acquired Calgon, resulting in De Nora informally assuming all obligation s and liabilities of Calgon under the contract; and
WH
EREAS, Subject to and upon approval by the Commission, De Nora will provide all the services and assume all rights and obligations under the contract; and WHEREAS, The project tea m has concluded that De Nora meets the minimum qualifications set fort h in the ori ginal Request for Proposals and is the only consultant that can readily perform the services provided for under the contract; and W
HEREAS, All the terms a nd conditions of contract will remain in full force and effect upon novation of Calgon’s obligations to De Nora; now, therefore, be it R
ESOLVED, That this Commission hereby consents to the novation of Calgon’s obligations under the Agreement to De Nora and authorizes the General Manager to provide the SFPUC’s consent by e xecuting a novation agreement with De Nora in a form approved by the City Attorney; and be it
FURTHER RESOLVED, That any ad ministration of the contract consistent with this Resolution and necessary to maintain conti nuity of services pending th e cu rrent action by the Commission is hereby approved.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting August 23, 2022.
Secretary, Public Utilities Commission