DEPARTMENT
Workforce and Economic Program
Services
AGENDA NO.
12b
MEETING DATE
September 27, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Contract Amendment: Consent Calendar Contract Manager: Benjamin Poole
Approve Amendment No. 2 to Contract No. PRO.0053.B Specialized Technical Infrastructure Contractor Capacity Development
Summary of
Proposed
Commission Action:
Approve Amendment No. 2 to Contract No. PRO.0053.B, Specialized Technical Infrastructure Contractor Cap acity Development , with Merriwether & Williams Insurance Serv ices, Inc. (MWIS), to extend the contract duration by eight months with no change to the Contract amount, as the work w as interrupted as a result of t he COVID-19 pandemic; and authorize the General Manager to execute
Amendment No. 2.
Background: The San Francisco Public Utilities Commission (SFPUC) Contractors Assistance Center was creat ed t o assist small, local businesses with competing for and accessing work on SFPU C contracts. Creating and implementing economic development programming related t o removing barriers to small, local business pa rticipation on SFPUC projects leads to mo re qualified bidders submitting more competitive bids, which drives down the SFPUC’s co sts and provides increased opportunities for small, local contractors to compete for SFPUC contracts.
On Nove mber 15, 2017, pur suant t o the authority del egated to the General Ma nager in accordance with Resolution N o. 09-0017, the General Manager awarded Contract No. PRO.0053.B, Specialized Technical Infrastructu re Contractor Capacity Development, to Merriwether & Williams Insu rance Services, In c. (MWI S), to a ssist the SF PUC’s Con tractors As sistance Center with the creation and implementation of economic development programming to assist small, local businesses see king to access and compete for SFPUC projects and provi de other re lated specialized technic al support services to small, local businesses on SFPUC projects, for a total not - to-exceed amount of $300,000, and a duration of three years with a two year option to extend.
Agreement: PRO.0053.B, Specialized Technical Infrastructure Contractor Capacity Development Commission Meeting Date: September 27, 2022
On November 10, 2020, by Resolution No 20-0221, this Commission approved Amendment No. 1 to Contract No. PRO.0053.B, Specialized Technical Infrastructure Capacity Development, exercising the option to extend the contract duration for t wo years , for a total duration of five years with no remaining options to extend and, with no change to the Contract amount.
Description of Scope
of Services:
The work under this Contract consists of:
• Providing economic development programming support for the SFPUC Contractors Assistance Cent er to assist sma ll, local businesses on SFPUC projects;
• Creating programming to remove barriers to small, local businesses’ participation on SFPUC projects, thus increasing participation and lowering project costs;
• Creating pilo t programming to support small , local b usiness operations as they work on SFPUC projects, thus decreasing the risk of unne cessary bus iness f ailure and the res ulting increase in project delays and costs; and
• Creating p rogramming to de velop small, local business capacity so that they are better equi pped to compete for SFPUC projects whi ch results in more competi tive bid s and lower project costs.
Changes to the Contract under Amendment(s):
Amendment No. 1 was issued , in accordance with Resolution Number 20-0221, exercising the o ption to extend the contract for an additional two years , to continue to provide economic deve lopment programming assistance to the SFPUC ’s Contractors A ssistance Center i n suppor t of small, local busin esses on SFPUC pr ojects, extending the contract term to five ye ars, with no change to the contract amount.
Amendment No. 2 is being requested to extend the contract by eight months pursuant to San Francisco Administrative Code Section 21.24, which allows for short term c ontract extensions for contracts that expire on or before July 1, 2023, and for which no remaining purchasing authority exists , to continue the suppor t services which were slowed as a result of COVID -19 and the Dep artment of Public Health’s shelter-in-place Order No. C19-07, including, but not limited to, providing support for the c reation of econom ic development programming and incre asing small, loca l participation on SFPUC contracting opportunitie s, extending the Contract term to a total duration of five years and eight months , with no cha nge to the $300,000 not-to-exceed Contract amount.
Result of Inaction: A dela y in amending th is Contract will discontinue these econ omic development support services which c urrently assist the C ontractors Assistance Center to increase competition for SFPUC contract s by Agreement: PRO.0053.B, Specialized Technical Infrastructure Contractor Capacity Development Commission Meeting Date: September 27, 2022
small, local contractors.
Funding, Budget &
Costs:
Funding: Funds for this Contract have been a llocated from Infrastructure Division Operating Fund
Original Not-to-Exceed Amount: $300,000
Amendment No. 1 Amount: $0
Amendment No. 2 Amount: $0
Total Not-To-Exceed Amount: $300,000
Schedule: Original Duration: Three years
Amendment No. 1 Duration: Two years
Amendment No. 2 Duration: Eight Months
Total Duration: Five years and eight months
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a subconsulting requirement of 20% Local Business Enterprise (LBE) participation for this Contract.
MWIS committed to a LBE subconsulting participation of 20 % with their proposal, and this remains unchanged.
Recommendation: SFPUC staff recommends that the Com mission adopt t he attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On November 15, 2017, pursuant to the authority delegated to the General Manager by Resolution No. 09-0017, the General Manager of the San Francisco Public U tilities Commission (SFPUC) awarded Contract No. PRO.0053.B, Specialized Techni cal Infrastructure Contractor Capacity Develop ment, and executed a professional services contract , in an amount not-to-exceed $300,000, and with a duration of three years with a two year option to extend, with Merriwether & Williams Insurance Services, Inc. (MWIS); and WHEREAS, On November 10, 2020 by Resol ution No. 20-0221, this Commission authorized Amendment No. 1 to Contract No. PRO.0053.B, Technical Infrastructure Contractor Capacity Development, exercising the option to extend, increasing the contract time by two years to allow MWIS to continue to provide economic developm ent strategy programming support to the SFPUC ’s Contractors Assistance Center and sm all, local businesses co mpeting for and working on SFPUC projects, with no inc rease to the Contract amount, extending the Contract term to five years; and
WHEREAS, Amendment No. 2 is being requested to increase the Contract term by eight months pursuant to Administrative Code Section 21.24 which allows for short term contract extensions for contracts that expire on or before July 1, 2023 and for w hich no remaining purchasing authority exists, to allow additional time, in li ght of interruptions related t o the COVID-19 pandemic, to c ontinue to provide economic development strategy programming support to the SFPUC’s Contractors Assistance Center and small, local businesses competing for and working on SFPUC projects , with no increas e to the $300,000 total not-to-exceed Contract amount and extending the Contract term to five years and eight months; and WHEREAS, The Contract Monitoring Divi sion (CMD) established a subconsulting requirement of 20% Local Business Enterprise (LBE) partic ipation of the total value of services to be provided has been established for this Contract, and MWIS, committed to a LBE subconsulting participation of 20% with their proposa l, and this remains unchanged; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 2 to Contract No.
PRO.0053.B, Spec ialized Technical Infrastructure Contractor C apacity Development , with MWIS, to extend the time to provide e conomic development strategy programming support to the SFPUC’s Contractors Assistance Center; and be it
FURTHER RESOLVED, T hat this C ommission authorizes the General Manager to execute Amendment No. 2, increasing the Contract duration by eight months, with no increase to the Contract amount of $300,000, for a total Contract duration of five years and eight months.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting September 27, 2022.
Secretary, Public Utilities Commission