DEPARTMENT Infrastructure Division AGENDA NO. 11a
MEETING DATE October 11, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Consent Calender
Contract Manager: Ryan Freeborn
Award Contract No. WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets Summary of
Proposed
Commission
Action:
Approve the plans and specifications and award Contract No. WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets , in the amount of $9,258,368, and with a duration of 629 consecutive calendar days (approximately one year and nine months), to the responsible bidder that submitted the lowest responsive bid, A. Ruiz Construction Company & Assoc., Inc.This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act ( CEQA) pursuant to Section
31.04(h) of the San Francisco Administrative Code. The
Planning Department has
determined that this action is exempt from the CEQA. If the item is approved, the Commission will rely on that determination to make its decision.
Background: The water main replacement work under this Contract is part of the Water Enterprise Local Conveyance/Distribution System Program. The program includes the replacement of old pipes that have either been damaged or are at the end of their useful service life to ensure reliable water delivery within the City. The existing 4- to 16-inch diameter cast iron water mains scheduled to be replaced under this contract were installed between 1922 and 1960; due to their material and age of 62 to 100 years, they need to be replaced.
Description of
Scope of Work:
The contract work location is in San Francisco's Glen Park residential district. The contract work includes installation of:
• 7,300 feet of 4- to 8-inch diameter ductile iron water conveyance pipe; • 3,100 feet of 16-inch diameter ductile iron water conveyance pipe; • ancillary water service pipe;
• 800 feet of sewer replacement;
• Curb ramps, and pavement restoration
Budget & Costs: Funding: Project No. 10035278, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets
Contract: WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets
Commission Meeting Date: October 11, 2022
Engineer’s Estimate: $9,500,000
Award: $9,258,368
Funding provided by San Francisco Public Utilities Commission ( SFPUC) and San Francisco Public Works, as follows:
DEPARTMENT FUNDING SOURCE AMOUNT
SFPUC: Water
Enterprise
Local Conveyance/Distribution
System Program
$8,160,365
SFPUC: Wastewater
Enterprise
Renewal and Replacement
Program
$744,434
Public Works Street Resurfacing Program $353,569
CONTRACT TOTAL $9,258,368
Schedule: Estimated Notice-to-Proceed Date: February 2023 Estimated Completion Date: October 2024
Contract Duration: 629 consecutive calendar days ( approximately one year and nine months) (584 consecutive calendar days to Substantial Completion and an additional 45 consecutive calendar days to Final Completion)
Compliance with
Chapter 14B:
Local Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a 14% Local Business Enterprise (LBE) subcontracting requirement for this contract.
Submitted: The contractor committed to 16.03% LBE participation in its bid submittal.
Environmental
Review:
On September 28, 2022, the San Francisco Planning Department determined the water main replacement of the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15302, Class 2 Replacement or Reconstruction, under Case Number 2020-008455ENV.
For contracting convenience, this cont ract includes approximately 800 feet of sewer replacement. On July 30, 2020, the San Francisco Planning Department determined the sewer replacement p ortion of the Project to be statutorily exempt from environmental review under CEQA Section 21080.21 and CEQA Guidelines section 15282(k) because the proposed pipeline replacement will be in the public right-of-way and does not exceed one mile in length (Case No. 2020-006943ENV).
The exemptions can be found here:
https://sfpuc.sharefile.com/d-s2eeb167d2fc64cf78c4e6a43da3094ee
This action constitutes the Approval Action for the Project for the purposes of the CEQA pursuant to Section 31.04(h) of the San Francisco Administrative Code.
Contract: WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets
Commission Meeting Date: October 11, 2022
Bid History: Advertised: June 24, 2022
Bids Received: On July 21, 2021, SFPUC received and publicly opened five bids as follows:
Bid Rank Bid Amount
Bid
Preference Adjusted Bid
Final
Rank
1. A. Ruiz
Construction
Company &
Assoc. Inc.
$9,258,368 10% $8,332,531 1
2. M. Squared
Construction Inc.
$8,385,007 0% $8,385,007 2
3. Cratus Inc. $9,443,539 10% $8,499,185 3
4. Hernandez
Engineering
$9,993,379 10% $8,994,041 4
5. Mitchell
Engineering
$11,639,044 10% $10,475,139 5
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code changed the final ranking of the bidder s. A. Ruiz Construction Company & Assoc. Inc. moved from second to first place and M. Squared Construction Inc. moved from first to second place.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets
Commission Meeting Date: October 11, 2022
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Local Conveyance/Distribution Program, Wastewater Enterprise Renewal and Replacement Program, and San Francisco Public Works Street Resurfacing Program provide for the replacement of old water and sewer pipelines along with aged pavement that are at the end of their useful service life to ensure reliable water and sewer delivery systems along with safe City streets; and WHEREAS, On June 24, 2022, the SFPUC advertised Contract No. WD-2847, 8- and 16- Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets; and
WHEREAS, The Engineer’s Estimate is $ 9,500,000 for this construction workParent, Randy; and
WHEREAS, The Contract duration is 629 consecutive calendar days; and WHEREAS, On July 21, 2022, the SFPUC received and publicly opened five bids; and WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bids for responsibility, responsiveness and the application of bid preferences resulted in the establishment of A. Ruiz Constructi on Company & Assoc., Inc. as the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, CMD established a 14% Local Business Enterprise ( LBE) subcontracting requirement for this contract , and A. Ruiz Construction Company & Assoc., Inc., committed to
16.03% LBE participation in its bid submittal; and
WHEREAS, Funds are available from Project No. 10035278, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets; and
WHEREAS, On September 28, 2022, the San Francisco Planning Department determined the water main replacement of the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15302, Clas s 2 Replacement or Reconstruction, under Case Number 2020-008455ENV; and
WHEREAS, On July 30, 2020, the San Francisco Planning Department determined the sewer replacement portion of the Project to be statutorily exempt from environmental review under CEQA Section 21080.21 and CEQA Guidelines section 15282(k) because the proposed pipeline replacement will be in the public right -of-way and does not exceed one mile in length (Case No. 2020-006943ENV); and
WHEREAS, This action constitutes the Approval Action for the Project for the purposes of the CEQA pursuant to Section 31.04(h) of the San Francisco Administrative Code ; now, therefore, be it
RESOLVED, That this Commission hereby approves the plans and specifications and awards Contract No. WD-2847, 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley Street from Castro to Harper Streets and on Bemis, Miguel, & Various Side Streets, in the amount of $ 9,258,368, for a duration of 629 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, A. Ruiz Construction Company & Assoc., Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of October 11, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: September 2, 2022
To: Ryan Freeborn, SFPUC
Gary Hom, SFPUC
From: Jason Chow, CMD
Subject: Revised WD-2847 8- and 16-Inch Ductile Iron Water Main Replacement on Laidley
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. An LBE subcontracting participation requirement of 14% was established for this project. Below is a summary of CMD’s review.
Bidder Status Base Bid LBE Bid
Discount
Adjusted Bid with
Bid Discount
M. Squared Construction
Inc.
SBA- LBE $8,385,007 N/A1 $8,385,007
A Ruiz Construction Co &
Associates, Inc.
SF LBE-
MBE
(Small)
$9,258,367 10% $8,332,530.30
Cratus, Inc.
SF LBE-
OBE
(Small)
$9,443,539 10% $8,499,185.10
Hernandez Engineering
SF LBE-
MBE
(Micro)
$9,993,379 10% $8,994,041.10
Mitchell Engineering
SF LBE-
OBE
(Micro)
$11,639,044 10% $10,475,139.60
A Ruiz Construction Co & Associates, Inc. (“A Ruiz”) is the lowest responsive bidder. A Ruiz met the 14% LBE subcontracting participation requirement by listing the following LBE firms on Document 00 43 36 (Subcontractor List):
1 the SBA- LBE discount cannot trump a competing Micro or Small- LBE. As such, in this instance, M. Squared 5% SBA- LBE discount is not applicable for this contract.
LBE
Subcontractor Scope of Work Status Listed
Amount
Amount
Credited
Participation
(based on
credited amount)
Basset
Engineering Sewer SF LBE- OBE
(Micro) $1,484,520 $1,484,520 16.03%
TOTAL $1,484,520 $1,484,520 16.03%
A Ruiz also listed the following non-LBE subcontractors on Document 00 43 36:
Subcontractor Scope of Work Listed Amount
CMC Traffic Control
(SBA)
Traffic Support
(partial) $50,000
Delta Grinding
Company Grinding (partial) $16,500
TOTAL: $66,500
Based on the foregoing, CMD has determined that A Ruiz has complied with the Chapter 14B pre-award requirements. Should you have any questions, please contact Jason Chow at [email protected].