DEPARTMENT
Infrastructure
AGENDA NO.
11e
MEETING DATE
October 24, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout: Consent
Contract Manager: John Wong
Accept Closeout for Contract No.WW-686, As-Needed Spot Sewer Replacement No. 38
Summary of
Proposed
Commission Action:
Accept work performed by J. Flores Construction Company, Inc., for Contract No. WW-686, As-Needed Spot Sewer Replacement No. 38, for a total contract amount of $13,808,733, and with a total contract duration of 535 consecutive calendar days (approximately one year and six months ); and authorize final payment to the Contractor.
s
Background: The San Francisco Public Utilities Commission (S FPUC) issued this contract to perform as-needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined by Wastewater Enterprise staff throughout the City of San Francisco in a cost effective and time -efficient manner.
On April 23, 2019, by Resolution No. 19-0080, this Commission award ed the Wastewater Enterprise, Renewal and Replacement Program -funded Contract No. WW-686, As -Needed Spot Sewer Replacement No. 38, to J. Flores Construction Company, Inc. The original contract amount was $9,205,823 and the original contract duration was 400 consecutive calendar days.
Description of Scope
of Work:
The contract work was as-needed replacement of localized sections of existing sewer lines, on short notice, at locations determined by the Wastewater Enterprise (WWE) staff throughout the City of San Francisco.
Changes to the
Contract under
Modification(s):
Modification No. 1 increased the contract amount by $920,500, within the original contingency, to provide additional contract capacity to perform additional contract work, for a total contract amount of $10,126,323.
On May 26, 2020, by Resolution No. 20- 0096, this Commission approved an increase to the cost contingency in the amount of $3,682,329 for a total revised contract amount of up to $13,808,734 and an increase to the duration contingency in the a mount of 50 calendar days for a total revised contract duration up to 490 consecutive calendar days.
Contract: WW-686, As-Needed Spot Sewer Replacement No. 38 Commission Meeting Date: October 24, 2022
Modification No. 2 increased the contract amount by $ 3,682,410 and increased the contract duration by 90 consecutive calendar days, in accordance with Resolution 20- 0096, to add additional contract capacity to perform as - needed urgent/emergency replacement of localized sections of existing sewer lines, if needed, for a total contract amount of $13,808,733, and a total contract duration of 490 consecutive calendar days.
On November 10, 2020, by Resolution No. 20- 0226, this Commission approved an increase to the duration contingency in the amount of 90 calendar days for a total revised contract duration up to 580 consecutive calendar days.
Modification No. 3 increased the contract duration by 45 consecutive calendar days, in accordance with Resolution 20- 0226, to allow for additional time to complete all contract work , for a total contract duration of 535 consecutive calendar days.
Budget & Costs: Funding: Project No. 10034352, As-Needed Spot Sewer Replacement No. 38 Original Award Amount: $9,205,823
Modification Nos. 1 - 3 Amount: $4,602,910
Total Revised Contract Amount: $13,808,733
Schedule: Notice-to-Proceed Date: June 10, 2019
Original Duration: 400 consecutive calendar days (approximately one year and one month)
Modification Nos. 1- 3 Duration: 135 consecutive calendar days Total Revised Contract Duration: 535 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a n 8% Local Business Enterprise (LBE) goal for this contract. The contractor committed to a LBE
8.29% participation with its bid submittal. The CMD has determined that the contractor complied with its LBE subcontracting goal by achieving a final LBE participation of 5.64%.
Recommendation: San Francisco Public Utilities Commission ( SFPUC) staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission advertised contract WW- 686 to perform as -needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined by Wastewater Enterprise staff throughout the City of San Francisco in a cost effective and time-efficient manner; and WHEREAS, Contractor J. Flores Construction Company, Inc., has completed its work for Wastewater Enterprise, Renewal and Replacement Program -funded Contract No. WW -686, As- Needed Spot Sewer Replacement No. 38; and
WHEREAS, On April 23, 2019, by Resolution No. 19- 0080, this Commission awarded Contract No. WW- 686, As -Needed Spot Sewer Replacement No. 38 , in the amount of $9,205,823, to the lowest, qualified and responsible bidder, with the lowest responsive bid, J.
Flores Construction Company, Inc.; and
WHEREAS, On June 10, 2019, SFPUC issue d the construction contract Notice To Proceed with an original schedule of 400 consecutive calendar days , and the contractor completed the work in 535 consecutive calendar days on November 25, 2020; and WHEREAS, The original contract amount was for $9,205,823 and the original contract duration was 400 consecutive calendar days; and
WHEREAS, Modification No. 1 increased the contract amount by $920,500, within the original contingency, to provide additional contract capacity to perform additional contract work, increasing the total contract amount to $10,126,323; and WHEREAS, On May 26, 2020, by Resolution No. 20- 0096, this Commission approved an increase of $3,682,329 to the contract amount contingency for a total contract amount of up to $13,808,734 and an increase to the duration contingency in the amount of 50 calendar days for a total revised contract duration up to 490 consecutive calendar days; and WHEREAS, Modification No. 2, in accordance with Resolution 20- 0096, increased the contract amount by $3,682,410 to add additional contract capacity to perform as -needed urgent/emergency replacement of localized sections of existing sewer lines, if needed , increasing the total contract amount to $13,808,733, and increasing the cont ract duration by 90 consecutive calendar days for a total contract duration of 490 consecutive calendar days; and WHEREAS, On November 10, 2020, by Resolution No. 20- 0226, this Commission approved an increase of 90 calendar days to the contract duration contingency for a total contract duration of up to 580 calendar days; and
WHEREAS, Modification No. 3 increased the Contract Time by 45 consecutive calendar days, in accordance with Resolution 20- 0226, to allow for additional time to complete all contract work, increasing the contract duration to 535 consecutive calendar days; and
WHEREAS, The Contract Monitoring Division has determined that the contractor complied with the established Local Business Enterprise (LBE) subcontracting goal of 8% fo r this contract by achieving a final LBE participation of 5.64%; and WHEREAS, Funds are available from Project No. 10034352 – As-Needed Spot Sewer Replacement No. 38; now, therefore, be it
RESOLVED, That this Commission he reby accepts work performed by J. Flores Construction Company, Inc., for Wastewater Enterprise, Renewal and Replacement Program - funded Contract No. WW-686, As-Needed Spot Sewer Replacement No. 38 , for a total contract amount of $13,808,733, and with a total contract duration of 535 consecutive calendar days; and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of October 24, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
Date: July 15, 2022
To: John Wong, SFPUC
From: Kate Svyatets, CMD
Subject: Closeout for WW-686 - As-Needed Spot Sewer Replacement No. 38
The Contract Monitoring Division (“CMD”) has determined that J. Flores Construction, Inc. (“J. Flores”) has substantially complied with the LBE subcontracting requirements associated with this project.
At the time the project was advertised, CMD established an LBE subcontracting requirement of 8%. The Prime’s Document 00 43 36 reflected an LBE subcontracting participation of 8.29%. J. Flores was awarded the contract in the amount of $9,205,822.50, which after three change orders was modified by $4,602,910.50 for a total amount of $13,808,733.00. J. Flores’s LBE subcontracting participation at closeout is as follows:
Firm Scope of Work LBE Status Original Credited
Contract Participation
Final Credited Contract
Participation
San Francisco
Transport Trucking SFLBE MBE
(Micro) $515,000 5.59% $616,520.08 * 4.46%
Sullivan’s
Concrete Sawing Sawcut SFLBE OBE
(Micro) $200,000 2.17% $91,385.85 0.66%
Ronald R. Nelson SW-8 bases only
(Concrete Manhole)
SFLBE MBE
(Micro) $49,200 0.53% $0.00 0.00%
J R Monterrosa,
Inc. Saw Cut (partial) SFLBE MBE
(Micro) -- -- $53,220.71 0.39%
Ronan
Construction, Inc. Saw Cut (partial) SFLBE OBE
(Micro) -- -- $11,135.00 0.08%
Semental
Company dba K-
Rocks
Construction
Concrete Sawing SFLBE MBE
(Micro) -- -- $7,233.85 0.05%
TOTAL LBE Subcontractor Participation $764,200 8.29% $778,495.49 5.64% * On CMD Form 8, San Francisco Transport indicated that it further subcontracted to LBE firms Lavina Trucking and B&G Transportion (previously, B&G Transportation).
Due to the As-Needed nature of this contract, per documentation provided by J. Flores and the SFPUC, Ronald R. Nelson’s scope of work was not requested by the SFPUC on this project. Per J. Flores/SFPUC, the rest of the originally listed LBE subcontractors were provided the maximum available amount of work in their respective scopes. Per documentation provided by J. Flores, due to the urgent nature of work on this contract, the final participation percentage for LBE subcontractors San Francisco Transport
and Sullivan’s Concrete Sawing was also the result of their availability when the work was requested. To recover and maximize LBE subcontracting participation on this project, J. Flores also added three more LBE subcontractors: J R Monterrosa, Inc., Ronan Construction, Inc., and Semental Company dba K-Rocks Construction.
Based on the foregoing, CMD concurs with the closeout of this contract. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 551-4335.