DEPARTMENT
Infrastructure
AGENDA NO.
9c
MEETING DATE
November 8, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: John Wong
Approve Increase to Contract Duration Contingency for Contract No. WW-700, As- Needed Sewer Cleaning and Inspection (FY21)
Summary of Proposed
Commission Action:
Approve an increase of 365 calendar days to the contract duration contingency for Contract No. WW- 700, As -Needed Sewer Cleaning and Inspection (FY21) , with Pipe and Plant Solutions, Inc. ; and authorize the General Manager to approve future modifications to the contract for a total contract duration of up to 992 consecutive calendar days (approximately two years and nine months ), with no change to contract amount, to allow additional time for c ompleting all current contract work including additional debris removal, and to continue issuing contract service orders.
Background: The contract is needed to perform as -needed cleaning, debris removal, and inspection of existing sewer lines at locations to be determined throughout the City and County of San Francisco.
On August 25, 2020, by Resolution No. 20- 0180, the Commission awarded Contract No. WW- 700, As -Needed Sewer Cleaning and Inspection (FY21). The original contract amount was $1,849,059, and the original contract duration was 570 consecutive calendar days.
Description of Scope of
Work:
The contract work locations are to be determined throughout the City and County of San Francisco.
The contract work consists of:
• As-needed cleaning;
• Debris removal; and
• Inspection of existing sewer lines.
Changes and
Modifications to the
Contract:
On March 9, 2021 , by Resolution No. 21-0039, the Commission approved an increase of $739,624 to the existing contract cost Contract: WW-700, As-Needed Sewer Cleaning and Inspection (FY21) Commission Meeting Date: November 8, 2022
contingency for a total contract amount up to $2,773,588, with no change in the contract amount.
Modification Nos. 1 to 9 were issued increasing the contract amount by $734,584, in accordance with Resolution No. 21-0039, and increasing the contract duration by 56 consecutive calendar days (within the original contingency) to perform additional sewer lateral inspections in advance of pending Sewer Systems Improvement Program (SSIP) Large Diameter Sewer Improvement contracts , for a total contract amount of $2,583,643, and a total contract duration of 626 consecutive calendar days (approximately one year and nine months).
Requested Increase to Contract Duration Contingency
An increase of 365 calendar days to the existing contract duration contingency is being requested to allow additional time for completing all current contract work including additional debris removal, and to continue issuing contract service orders, for a total contract duration of up to 992 consecutive calendar days, with no change to the contract amount.
Funding, Budget, &
Costs:
Funding: Project No. 10034829, As-Needed Sewer Cleaning and Inspection (FY21)
Original Contract Amount: $1,849,059
Original 10% Cost Contingency: $184,905
Approved Increase to Cost Contingency: $739,624
Total Revised Contract Cost Limit: $2,773,588
Schedule: Notice-to-Proceed Date: November 23, 2020
Original Contract Duration: 570 consecutive calendar days Original 10% Duration Contingency: 57 calendar days
Requested Additional Duration Contingency: 365 calendar days Total Revised Contract Duration Limit : 992 consecutive calendar days
Environmental Review: The scope of work for the requested increased duration contingency does not constitute a project under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because there would be no change in the physical environment.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 10% for this contract.
The contractor committed to a LBE subcontractor participation of
10.33% with its bid submittal.
Contract: WW-700, As-Needed Sewer Cleaning and Inspection (FY21) Commission Meeting Date: November 8, 2022
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
Result of Inaction: A delay or denial approving this request will hinder completion of all current contract work including additional debris removal.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) needs to perform cleaning, debris removal and inspection of existing sewer lines at locations to be determined throughout the City and County of San Francisco; and
WHEREAS, On August 25, 2020, by Resolution No. 20-0180, the Commission awarded Contract No. WW-700, As -Needed Sewer Cleaning and Inspection (FY21) to Pipe and Plant Solutions, Inc.; and
WHEREAS, On November 23, 2020, Staff issued the Notice-to-Proceed for this contract; and
WHEREAS, The original contract amount was for $1,849,059, and the original contract duration was 570 consecutive calendar days; and
WHEREAS, On March 9, 2021, by Resolution No. 21-0039, the Commission approved an increase of $739,624 to the contract cost contingency for a total contract amount limit of up to $2,773,588, with no change in contract duration; and
WHEREAS, An increase of 365 calendar days to the contract duration contingency is being requested to allow additional time for completing all current contract work including additional debris removal, and to continue issuing contract service orders; and WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 10% for this contrac t, and the contractor committed to a LBE subcontractor participation of 10.33% with its bid submittal; and WHEREAS, The scope of work for the requested increased duration contingency does not constitute a project under Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because there would be no change in the physical environment; now, therefore, be it RESOLVED, That this Commission hereby approves an increase of 365 calendar days to the existing contract duration contingency for Contract No. WW-700, As-Needed Sewer Cleaning and Inspection (FY21) , for a total contract duration contingency amount of up to 422 calendar days; and, be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager, or his designee, to consider, and, if appropriate, to approve any future modifications to the contract duration for a total contract duration of up to 992 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 8, 2022
Secretary, Public Utilities Commission