DEPARTMENT Wastewater Enterprise AGENDA NO. 16
MEETING DATE December 13, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Award: Regular Calendar
Contract Manager: Willis Logsdon, Wastewater Enterprise Award Contract No. PRO.0183(G), Residential Green Infrastructure Grant Program- Grant Agreement
Summary of
Proposed
Commission Action:
Award Contract No. PRO.0183(G), Residential Green Infrastructure Grant Program Grant Agreement , to the highest -ranked proposer , Green print Partners, to provide grant funds to San Francisco ratepayers for eligible residential green infrastructure projects and to provide a report and evaluation for the Program; and authorize the General Manager to execute a Grant A greement with Greenprint Partners for an amount not- to-exceed $155,000, and with a duration of two years.
Background: The Residential G reen Infrastructure Grant Program will expand the S an Francisco Public U tilities Commission ’s ( SFPUC) city-wide green infrastructure program to residential properties by offering an incentive for residential rate payers to manage stormwater on their property us ing green infrastructure. The Program benefits the entire sewer system through the expansion of green infrastructure. Green infrastructure is a set of engineered, sustainable stormw ater management tools that slow down, clean, and route
stormwater to keep it from o verwhelming the Cit y’s sewer system. Some common types of green infrastructure tools include r ain gardens, rainwater harvesting cisterns, infiltration trenches, vegetated roo fs, and permeable pavement. In addition to reduc ing the volume of storm water enter ing the City’s sewer system , green infrast ructure can also provide public benefits such as neighborhood greening, enhanced urban wildlife habitat, reduced urban heat, and restoration of natural hydrologic fun ction to San Francisco’s watersheds.
The SFPU C’s Wastewater Enterprise manages incentive p rograms aimed at helping property owners and community groups manage stormwater on public and private properties using green inf rastructure. Currently, the SFPUC W astewater Enterprise offers two grant programs f or sto rmwater management. The Urban Watershed Stewardship Grant (WSG) is a joint program between the SFPUC and the City’s Community Challenge Grant Program (CCG) offering gr ants for community -based projects that harvest or Agreement: PUC.PRO.0183(G), Residential Green Infrastructure Grant Program Commission Meeting Date: December 13, 2022
use rainwater, remove impervious surfaces, or implem ent green stormwater infrastructure in the public realm. In February 2019, the SFPUC launched the large-parcel Green Infrastructure Grant Program (GIGP) t o incentivize large property owners to design and construct performance -based green infrastructure retrofits. The Residential Green Infrastructure Grant Program is intended to fill a programmatic gap that remains at the residential scale by creating an inc entive for residential rate paye rs to build green infrastructure on their property.
The Residential Green Infrastructure Grant Program will provide funding for the installation of approved stormwater management facilities on residential properties in San F rancisco. The scope of this con tract will launch the Residential Green Infrastructure Gr ant Program, pilot a variety of green infrastructure facility types at the residential scale, and gather information on the costs, technical barriers, and administrati ve structure to inform the implementation of a future, full-scale, city-wide program.
The R
esidential Green Infrastructure Grant Program has three broad public- benefit objectives:
1. To motivate residential customers to manage stormwater on their properties using green stormwater infrastructure technologies;
2. To retain, detain, and/or cle an stormwater runoff before it enters an SFPUC owned and/or operated sewer system; and
3. To educate San Francisco residential rate payers about the City’s sewer system and stormwater management tools.
Description of Scope
of Services:
This procurement for th e Residential Green I nfrastructure Grant Progra m includes two parallel agreements , a Grant Agreement and a Professional Services Contract . The proposed Commission action is to award the G rant Agreement to Greenprint Par tners and authorize the G eneral Manager to execute the Grant Ag reement. The General Manager will then award the Professional Services Contract under the Commission’s de legation of authority under Resolution No. 09-0017, dated January 27, 2009. T he scope of the Professional Servi ce Contract is described here for reference purposes only.
T
otal Solicitation Amount: $300,000.00
• Total Grant Amount: $155,000.00
• Total Professional Services Contract Amount: $145,000.00 The work under the Grant Agreement consists of:
1. Grant Funds: Greenprint Partners will manage $150,000 in grant funds under the Grant Agreement. Following SFPUC’s approval of each proposed residential green infrastructure project, Greenprint Partners will issue upfront payments to residential rate payers (either property owner or renters with approval from property owner) to pay for construction services. Cumulative payments to residential rate payers under the Grant Contract will not exceed $150,000.
2. Final Report and Program Evaluation: Greenprint Partners will complete a final report and presentation at the completion of the Agreement: PUC.PRO.0183(G), Residential Green Infrastructure Grant Program Commission Meeting Date: December 13, 2022
Agreement. Greenprint Partners will be compensated $5,000 in Grant funds for the final report deliverables, as a lump sum under the Grant Agreement, separate and apart from its professional services compensation.
T
he work under the companion Professional Services Contract consists of:
1. Outreach, Edu cation, and Marketing: Greenpri nt Partners will perform public outreach an d host workshops to identify a nd recruit interested eli gible residential rate payer s to pa rticipate in the Residential Green Infrastructure Grant Program.
2. Property Assessments and P roject Proposals : Greenprint Pa rtners will conduct residential property as sessments wi th prospective program participa nts and deve lop recommended green infra structure concept designs for each pa rticipating property. Greenprint Partners will submit recommended project packages to the SFPUC Wastewater Enterprise for review and approval.
3. Grant Management: Gre enprint Partners will provid e grant fund management services, including processing payments to participating residential rate payers.
4. Project Management and Program Administration : Gr eenprint Partners will manage residential construction projects, submit monthly status reports and paid invoices to SFPUC Wast ewater Enterprise, provide customer service, collect and manag e program data, and coordinate with S FPUC Wastewater Enterprise thro ughout the duration of the 2-year pilot program.
Budget, Funding and
Costs:
Funding: Funds will be available at the tim e of individual task order awards from Wastewater add-back, operating, and/or capital budget.
No
t-to-Exceed Amount: $155,000 for Grant Agreement.
Funding Disbursement Procedures: Disbursement of the Grant Funds will occur on a project -by-project basis and upon th e completion of the final report. Following SFPUC’s approval of each proposed residential green infrastructure project, Greenprint Partners will issue upfront construction payments and front invoice payments totaling up to $15,000 for up to 30 days. If Greenprint Partners demonstrates a financial need for greater than $15,000 in fronted grant funding during a single month due to project scheduling, Greenprint Partners may submit an advanced payment request to the SFPUC. Per project construction funds will b e disbursed to Green print Partners in two payments, subject to the documentation requirements set forth below and in the Grant Agreement:
• The first per project grant payment s will be 50% of the amount of the approved contract between the residential rate payer and its selected contractor. It will be disbursed to Greenprint Partners after SFPUC approves the project , reviews the rate payer ’s signed contract with their contractor, and after SFPUC's review and consideration of the completed review of each project under the CEQA.
• The second per project grant payments will be the remaining 50% of the amount of the approved contract between the rate payers and its Agreement: PUC.PRO.0183(G), Residential Green Infrastructure Grant Program Commission Meeting Date: December 13, 2022
selected contractor. It will be disbursed to Greenprint Partners after Greenprint Part ners has submi tted all paid invoices for construction expenditures and received SFPUC Project Completion Notification upon successful completion of construction and SFPUC’s inspection and approval.
• Payment for the Final Report and Program Evaluation will be a lump sum of $5,000 disbursed to G reenprint Part ners upon completion of the final report , submitted to SFPUC within 30 days following the completion of the final project installation of the program.
Schedule: Advertised: June 1, 2022
Estimated Notice-to-Proceed Date: January 2023
Estimated End Date: January 2025
Duration: 2 years
E
valuation and
Selection Criteria:
Minimum Qualifications
Proposers must have two (2) years of experience in grant fund management.
Qualifying grant fund management e xperience must in clude writing grant proposals, receiving l ocal, state, or federal grant funding, grant reporting, tracking invoices, collecting and organizing data, keepin g records, managing grant budgets, and demonstrating grant requirements or criteria are met.
Evaluation and Selection
The evaluation and selection process consisted of two (2) phases : (1) Written Proposal, and (2) Diversity, Equity, and Inclusion S ubmittal evaluation . The consultant teams could be awarded up to a maximum of 1,000 points: 995 points for t he written proposal phase, and 5 points for the Diversity, Equity, and Inclusion Submittal.
The technical evaluation panel consisted of individuals knowledgeabl e on the subject matter and included staff from the SFPUC, San Francisco Public Works, and San Francisco Planning . The panel reviewed and r anked the consultant teams during the written proposal phase.
S
taff received three proposals and recommends the highest-ranked consultant team for contract award.
Agreement: PUC.PRO.0183(G), Residential Green Infrastructure Grant Program Commission Meeting Date: December 13, 2022
Final Score
Summary: Written Proposal, Diversity, Equity, and Inclusion Submi ttal, and Contract Monitoring Division (CMD) Bonus:
Firms
Written
Proposal
Score
(995
points)
Diversity,
Equity,
and
Inclusion
Score (5
points)
CMD
Bonus %
Total Score
(1,000
points)
Greenprint Partners 902.38 0.00 0% 902.38
Westside Water Resources 779.50 0.00 0% 779.50
Stevens + Associates 668.20 0.00 10% 735.02
N
ote: Written Proposal, OPS, Points Subtotal, and LBE Bonus scores have been rounded to the third decimal place.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Chapter 14B Local Bus iness Enterprise (LBE) subconsultant participation does not apply to this G rant Agreement. The Contract Monitoring Division (CMD) established a subconsulting r equirement of 10% LBE participation for the parallel Professional Services Contract.
C
MD determined that Greenprint Partners has complied with pre-award Chapter 14B requirements for the Professional Services Contract . Greenprint Partners has committed to a LBE subconsulting participat ion of 33.34% under the Professional Services Contract.
Environmental
Review:
This action does not constitute a "Project" under C alifornia Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4) becaus e the pro posed Residential Green Infrastructure Grant Program creates a government funding mechanism which does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will disburse gra nt funds for the construction of each indivi dual project only fo llowing the
SFPUC's review and consideration of the completed review of each project under the CEQA. The SFPUC, in awardi ng and executing the grant agreement, is not approving any individual project under CEQA.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
P
UBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
W
HEREAS, The San Franci sco Public Utilities Commission (SFPU C) seeks to expand its city-wide green infrastructure program to benefit the sewer sys tem through a Residential Green Infrastructure Grant Progr am (Program). The P rogram would offer an incentive for residential rate payers to manage stormwater on their property using green infrastructure. Green infrastructure involves methods to sustainably manage stormwater by slowing down, cleaning, and rout ing stormwater to keep it from o verwhelming the Cit y’s sewer system . Adding residential property green infrastructure projects supports other efforts by the SFPUC to r educe the impact of storm events on the sewer system; and
WHEREAS, To implement the P rogram, the SFPUC requires the services of qualified firm wi th gr ant fund managem ent experience to pr ovide specialized gran t program administration services to supplement SFPUC staff in the issuance of grant funds; and WHEREAS, The estimated cost of services and total grant funding is $155,000.00; and WHEREAS, On June 1, 2022, SFPUC staff adver tised a Request for Proposa ls for Residential Green Infrastructure Grant Program administration services; and WHEREAS, Services are anticipated to begin in January 2023 and end in January 2025 and the duration of this contract is two years; and
WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Greenprint P artners is the highes t ranked firm bas ed on the established scoring criteria; and
WHEREAS, Chapter 14B Local Business Enterprise (LBE) subcontractor participation requirement does not apply to this grant agreement; and WHEREAS, The firm being awarded a contract by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within two (2) weeks of the date of the Commission award; failure of the proposer to obtain compliance certification from CMD may require return to the Commission for recission of award; and
WHEREAS, This action does not constitute a "Project" under Calif ornia Environmental Quality A ct (CEQA) Guidelines Section 15378(b)(4) because the proposed Residential Green Infrastructure Grant Program creates a government funding mechani sm which does not involve commitment to any specific project that may result in a physical change in the environment; and WH
EREAS, The SFPUC will disburse grant funds for the construction of each individual project only following the SFPUC's review a nd consideration of the completed re view of each project under the CEQA; and the SFPUC, in awarding and executing the grant agreement, is not approving any individual project under CEQA; now, therefore, be it RESOLVED, That this Commission awards Grant Agreement No. PUC.PRO.0183(G), Residential Green Infrastructure Grant Program-Grant Agreement, to Greenprint Partners to provide construction funds and the grant deliverable final report and program evaluation and authorizes the General Manager to execute a grant agreement with Greenprint Partners for an amount not-to-exceed $155,000.00.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of December 13, 2022.
Secretary, Public Utilities Commission