DEPARTMENT
Infrastructure
AGENDA NO.
10f
MEETING DATE
December 13, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout: Consent Calendar
Contract Manager: Alisha Reinhardt
Accept Closeout for Contract No.WD-2865, Sunol Regional Wilderness Park Water System
Summary of
Proposed
Commission Action:
Accept work performed by Cratus, Inc., for Contract No. WD-2865, Sunol Regional Wilderness Park Water System , for a total contract amount of $2,274,039, and with a total contract duration of 429 consecutive calendar days (approximately one year and two months); and authorize final payment to the Contractor.
Background: In a Memorandum of Understanding ( MOU) with the East Bay Regional Park District (EBRPD), the SFPUC agreed to construct potable water facilities for users of the Sunol Regional Wilderness Park (SRP
) as a mitigation for the
Calaveras Dam Replacement Project. The EBRPD water system at SRP (located at SRP Headquarters ) previously supplied potable water to P ark facilities but, due to due to sanitary deficiencies , became a water system for only non-potable water. EBRPD had been supplying park visitors with bottled water trucked in by a contracted vendor. The project purpose was to provide a reliable water supply for potable use at the EBRPD facilities at the SRP.
On February 9, 2021, by Resolution No. 21-0012, the Commission awarded the Water Enterprise Capital funded Contract No. WD -2865, Sunol Regional Wilderness Park Water System , to Cratus, Inc. The original contract amount was $ 2,395,280 and the original contract duration was 390 consecutive calendar days.
Description of Scope
of Work:
The c ontract work location was Sunol Regional Wilderness Park in Sunol, California. The contract work consisted of:
• Modifying the existing water system at High Valley Camp in SRP; • Installing new pipeline and appurtenances at High Valley Camp in SRP;
• Modifying existing water system at SRP Headquarter;
• Installing a new fire suppression system;
• Installing a new water control system;
• Replacing and installing new solar panels;
Contract: WD-2865, Sunol Regional Wilderness Park Water System Commission Meeting Date: December 13, 2022
• Micro-surfacing Geary Road from the Entrance Park Sign to the Entrance of the Ohlone Bridge;
• Performing pavement and site restoration along locations where the project required trench excavation;
• Setting up a wildlife exclusion fence and conducting environmental related mitigation/monitoring; and
• Site restoration including hydroseeding, hiking trail, asphalt pavement, grading and fences.
Changes to the
Contract under
Modification(s):
Modifications Nos. 1 to 5 increased the contract amount by $ 63,878 and increased the contract duration by 39 consecutive calendar days (within the original contingencies) to include additional pipe supports, grounding, pipeline connection, valve changes due to unanticipated site conditions , and additional time due to delayed permit processing for the Asbestos Dust Mitigation Plan through Bay Area Air Quality Management District
, for a total contract
amount of $2,459,158, and a total contract duration of 429 consecutive calendar days.
Modification No. 6 (Final) decreased the contract amount by $185,119 due to unused allowances and underrun bid items , for a total contract amount of $2,274,039.
Budget & Costs: Funding: Project No. 10015110, EBRPD Water System Original Award Amount: $2,395,280
Modifications Nos. 1 to 6 Amount: -$121,241
Total Final Contract Amount: $2,274,039
Schedule: Notice-to-Proceed Date: June 14, 2021
Original Duration : 390 consecutive calendar days (approximately one year and one month)
Modifications Nos. 1 to 6 Duration: 39 consecutive calendar days Total Final Contract Duration: 429 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a 18% Local Business Enterprise (LBE) requirement for this contract. The contractor committed to a
21.04% LBE participation with its bid submittal. CMD has determined that the contractor complied with its LBE subcontracting requirement by achieving a final LBE participation of 22.87%.
Recommendation: San Francisco Public Utilities Commission ( SFPUC) staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WD-2865, Sunol Regional Wilderness Park Water System Commission Meeting Date: December 13, 2022
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On March 15, 2011, by Resolution No. 130- 11, the Board of Supervisors approved a February 18, 2011, agreement between the San Francisco Public Utilities Commission (SFPUC) and the East Bay Regional Park District (EBRDP) , by which the San Francisco Public Utilities Commission (SFPUC) agreed to construct potable water facilities for users of the Sunol Regional Wilderness Park i n order to resolve EBRPD’s appeal of the San Francisco Planning Commission’s certificate of the Final Environmental Impact Report for the Calaveras Dam Replacement Project in its Motion No. M18261 dated January 27, 2011; and WHEREAS, On February 9, 2021, by Resolution No. 21-0012, the Commission awarded Contract No. WD -2865, Sunol Regional Wilderness Park Water System , in the amount of $2,395,280, to the responsible bidder that submitted the lowest responsive bid, Cratus, Inc.(“Cratus”); and
WHEREAS, June 14, 2021 was the date of the construction contract Notice To Proceed, with an original schedule duration of 390 consecutive calendar days; and WHEREAS, The original contract amount was for $2,395,280; and WHEREAS, SFPUC issued Modification Nos. 1 to 5 increase the contract amount by $63,878 to include additional pipe supports, grounding, pipeline connection modifications, and valve changes due to unanticipated site conditions and Bay Area Air Quality Management District permit delays , incre asing the total contract amount to $2,459,158, and increasing the contract duration by 39 consecutive calendar days for a total contract duration of 429 consecutive calendar days; and
WHEREAS, On October 25, 2022, SFPUC issued Modification No. 6 (Final) to reduce the contract amount by $185,119 due to unused allowances and underrun bid items, decreasing the total contract amount to $2,274,039; and
WHEREAS, On August 16, 2022, Cratus completed its work for Contract No. WD-2865, Sunol Regional Wilderness Park Water System, in 429 consecutive calendar days; and WHEREAS, The Contract Monitoring Division has determined that Cratus complied with the established Local Business Enterprise (LBE) subcontracting commitment of 18% for this contract by achieving a final LBE participation of 22.87%; and WHEREAS, Funds are available from Project No. 10015110 – EBRPD Water System ; now, therefore, be it
RESOLVED, That this Commission he reby accepts work performed by Cratus, Inc. for Water Enterprise Capital-funded Contract No. WD-2865, Sunol Regional Wilderness Park Water System, for a total contract amount of $2,274,039, and with a total contract duration of 429 consecutive calendar days; and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of December 13, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: November 3, 2022
To: Alisha Reinhardt, SFPUC
Manolito DelRosario, SFPUC
From: Jason Chow, CMD
Subject: CMD’s Closeout Review for WD-2865 Sunol Regional Wilderness Park Water System
The Contract Monitoring Division (“CMD”) has determined that Cratus, Inc. (“Cratus”), the prime contractor for this project, has complied with the Chapter 14B LBE subcontracting requirements associated with this project.
At the time the project was advertised, an LBE subcontracting requi rement of 18% was established.
Cratus’s Subcontractor List (Document 00 43 36) reflected a n LBE subcontractor participation commitment of 21.04%. Cratus was awarded the contract in the amount of $2,395,280.00. After nine (9) total change orders, the final contract amount is $ 2,274,039.05. At closeout, the LBE subcontracting participation is as follows:
Firm Status Scope of Work
Original Credited
Contract
Participation
Final Credited
Contract
Participation
R & S
Construction
Management
SF LBE-
MBE
(Micro)
Concrete Work,
Paving $48,950 2.04% $48,950.00 2.15%
Liffey
Electric, Inc.
SF LBE-
OBE
(Micro
Electrical Work $445,000 18.58% $459,902.87 20.22%
Total Traffic
Control
SF LBE-
OBE
(Micro)
Traffic Control $10,000 0.42% $11,302.50 0.50%
TOTAL $503,950 21.04%
$520,155.37 22.87%
Based on the foregoing, CMD concurs with the closeout of this contract.