DEPARTMENT
Infrastructure
AGENDA NO.
10g
MEETING DATE
December 13, 2022
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout: Consent Calendar
Contract Manager: Jignesh Desai
Closeout for Contract No. WW-665, Southeast Water Pollution Control Plant 042-Seismic Retrofit and Rehabilitation
Summary of
Proposed
Commission Action:
Accept work performed by Western Water Constructors, Inc. , under Contract No. WW-665, Southeast Water Pollution Control Plant 042- Seismic Retrofit and Rehabilitation , for a total contract amount of $9,848,411, and with a total contract duration of 1,018 consecutive calendar days (approximately two years and 10 months); and authorize final payment to the Contractor.
Background: The Southeast Water Pollution Control Plant 042 Seismic Retrofit and Rehabilitation project has seismically upgrade d the Southeast Treatment Plant ( SEP) Primary Sedimentation Facility 042, including mechanical and electrical upgrades as well as coating and repair work in SEP 520, SEP 525, and SEP 044 (conduits C, D, and E).
On June 25, 2019, by Resolution No. 19-0127, the San Francisco Public Utilities Commission (SFPUC) a warded C ontract No. WW-665, Southeast Water Pollution Control Plant 042- Seismic Retrofit and Rehabilitation, to Western Water Constructors, Inc. The original contract amount was $9,079,210 and the original contract duration was 867 consecutive calendar days.
Description of Scope
of Work:
The contract work location was the Southeast Water Pollution Control Plant (SEP) in San Francisco, California.
The contract work consisted of:
• Seismic retrofit of the SEP 042 foundation;
• Mechanical and electrical modifications to the SEP 042 scum pump system; and
• Structural repair work in the SEP 520, SEP 525, and SEP 044 (conduits C, D and E).
Contract: WW-665, Southeast Water Pollution Control Plant 042-Seismic Retrofit and Rehabilitation Commission Meeting Date: December 13, 2022
Changes to the
Contract under
Modification(s):
On February 9, 202 1, by Resolution No. 21-0014, th e Commission approved an increase to the cost contingency in the amount of $817,129 for a total revised contract amount of up to $10,804,260.
Modification Nos. 1 to 6 increased the contract amount by $903,703 (within the original contingency) to pay for changes in the scope of work including unforeseen hazardous material testing and removal, a new drum screen system, and
additional concrete repair and debris
removal, for a total contract amount of $9,982,913, with no change to the contract duration.
On August 23, 2022, by Resolution No. 22- 0143, the Commission approved an increase to the duration contingency in the amount of 165 calendar days for a total revised contract duration up to 1,118 consecutive calendar days.
Modification Nos. 7 to 15 decreased the contract amount by $134,502 and increased the contract duration by 151 consecutive calendar days to reconcile unspent allowances, adjust contract quantities to match actual quantities completed, and for costs associated with COVID 19 safety guidelines including miscellaneous additional work and miscellaneous credits for deleted work, for a total contract amount of $9,848,411, and a total contract duration of 1,018 consecutive calendar days.
Budget & Costs: Funding: Project No. CWWSIPSE08, SEP Seismic Reliability and Condition Assessment
Original Award Amount: $9,079,210
Modification Nos. 1 to 6 Amount: $903,703
Modification Nos. 7 to 15 Amount: ($134,502)
Total Revised Contract Amount: $9,848,411
Schedule: Notice-to-Proceed Date: September 9, 2019
Original Contract Duration: 867 consecutive calendar days Modification Nos. 1 to 6 Duration: 0 consecutive calendar days Modification Nos. 7 to 15 Duration: 151 consecutive calendar days Total Revised Contract Duration: 1,018 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
Utilization And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a 20% Local Business Enterprise (LBE) subcontracting requirement for this contract.
The contractor committed to a 20.16% LBE participation with its bid submittal. The CMD has determined that the contractor complied with its LBE subcontracting requirement by achieving a final LBE participation of 23.95%.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WW-665, Southeast Water Pollution Control Plant 042-Seismic Retrofit and Rehabilitation Commission Meeting Date: December 13, 2022
Southeast Water Pollution Control Plant
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) undertook a Seismic Reliability and Condition Assessment project to seismically upgrade the Southeast Treatment Plant (SEP) and SEP 042 Primary Sedimentation Facility including mechanical and electrical upgrades; and
WHEREAS, On June 25, 2019, by Resolution No. 19- 0127, the Commission awarded Contract No. WW- 665, Southe ast Water Pollution Control Plant 042- Seismic Retrofit and Rehabilitation, in the amount of $9,079,210, to the responsible bidder that submitted the lowest responsive bid, Western Water Constructors, Inc.; and
WHEREAS, On September 9, 2019, the SFPUC i ssued the Notice To Proceed with an original schedule of 867 consecutive calendar days; and WHEREAS, On February 9, 2021, by Resolution No. 21-0014, the Commission approved an increase of $817,129 to the contract amount contingency for a total contract amount of up to $10,804,260; and
WHEREAS, SFPUC issued Modification Nos. 1 to 6 for a total amount of $903,703 (within the original contingency) to pay for changes in the scope of work including unforeseen hazardous material testing and removal, a new drum screen system, and additional concrete repair and debris removal, increasing the contract amount to $9,982,913, with no change to the contract duration; and
WHERAS, On August 23, 2022, by Resolution No. 22-0143, the Commission approved an increase of 165 calendar days to the contract duration contingency for a total contract duration of up to 1,118 consecutive calendar days; and
WHEREAS, SFPUC issued Modification Nos. 7 to 15 for $134,502 to reconcile unspent allowances, adjust contract quantities to match actual quantities completed, and for costs associated with COVID 19 safety guidelines including miscellaneous additional work and miscellaneous credits for deleted work , decreasing the contract amount to $9,848,411, and increasing the contract duration by 151 consecutive calendar days for a total contract duration of 1,018 consecutive calendar days; and
WHEREAS, Contractor Western Water Constructors, Inc. completed its work under Contract No. WW-665, Southeast Water Pollution Control Plant 042-Seismic Retrofit and Rehabilitation in 1,018 consecutive calendar days on June 22, 2022; and
WHEREAS, The Contract Monitoring Division has determined that the contractor complied with the established Local Business Enterprise (LBE) subcontracting requirement of 20% for this contract by achieving a final LBE participation of 23.95%; and WHEREAS, Funds are available from Project No. CWWSIPSE08, SEP Seismic Reliability and Condition Assessment; now, therefore, be it
RESOLVED, That this Commission hereby accepts work performed by Western Water Constructors, Inc. for Contract No. WW- 665, Southeast Water Pollution Control Plant 042- Seismic Retrofit and Rehabilitation , for a total contract amount of $9,848,411, and with a total contract duration of 1,018 consecutive calendar days; and authorizes fina l payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of December 13, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
GENERAL SERVICES AGENCY
CONTRACT MONITORING DIVISION
MEMORANDUM
Date: November 7, 2022
To: Roland Sun, SFPUC
Jignesh Desai, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: Closeout for WW-665 SEP 042 Seismic Retrofit and Rehabilitation
The Contract Monitoring Division (“CMD”) has determined that Western Water Constructors, Inc. (“Western Water”) has substantially complied with the LBE subcontracting requirements associated with this project.
At the time the project was advertised, an LBE subcontracting requirement of 20% was established.
Western Water’s Subcontractor List (Document 00435) reflected an LBE subcontractor participation commitment of 20.16%. Western Water was awarded the contract in the amount of $ 9,079,210.00.
After sixty-one (61) change orders, the final contract amount is $ 9,848,411.07. At closeout, the LBE subcontracting participation is as follows:
Firm Status Scope of Work Original Credited
Contract Participation
Final Credited
Contract Participation
Bay Engineering,
LLC
SF LBE-
OBE
Civil
(Partial)/Mechanical
(Partial)/Structural
$1,250,000.00 13.76% $1,788,120.38 18.16%
R&S Construction
Management,
Inc.
SF LBE-
MBE
Concrete/Civil
(Partial) $581,055.00 6.39% $569,904.05 5.79%
TOTAL $1,831,055 20.16% $2,358,024.43 23.95%
Pursuant to the CMD Form 8 completed by Western Water and the LBE subcontractor, R&S Construction Management, Inc., the LBE sub was unable to provide the qualified labor and material at the time due to COVID-19 impacts and the Prime assisted R&S Construction Management, Inc. with their scope of work to stay on track with the work schedule.
Based on the foregoing, CMD concurs with the closeout of this contract.