DEPARTMENT Infrastrucutre AGENDA NO. 10j
MEETING DATE December 13, 2022
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Consent Calendar
Contract Manager: Carman Luk
Award Contract No. WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation Summary of
Proposed
Commission
Action:
Approve the plans and specifications and award Contract No. WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation, in the amount of $9,937,355, and with a duration of 515 consecutive calendar days (approximately one year and five months), to the responsible bidder that submitted the lowest responsive bid, D’Arcy & Harty Construction, Inc., to rehabilitate and replace large diameter sewer and laterals on specific streets within the City and County of San Francisco. This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act ( CEQA) pursuant to Section 31.04(h) of the San Francisco Administrative Code .
The Planning
Department has determined that this action is exempt from the CEQA. If the item is approved, the Commission will rely on that determination to make its decision.
Background: The purpose of this project is to rehabilitate and replace the existing sewers that are 100-years old and identified to be at a high-risk of failure based on data in the San Francisco Public Utilities Commission (SFPUC) Condition Assessment Management Program. The need for structural rehabilitation was further confirmed by the project team whe n missing mortar and fallen bricks were observed from televised videos of these sewers.
Description of
Scope of Work:
The c ontract work locations are on Oak Street, Fell Street, Cole Street, Divisadero Street, Stanyan Street , and 7th Avenue . The contract work consists of:
• Rehabilitation of approximately 5,900 linear feet (LF) of existing sewers using cured-in-place-liners, slip-lining or spray mortaring construction methods;
• Rehabilitation of existing sewer manholes and installation of new sewer manholes;
• Replacement of approximately 500 LF of existing sewers by open-cut excavation;
• Replacement and rehabilitation of laterals and associated appurtenance; and
Contract: WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation Commission Meeting Date: December 13, 2022
• Restoration of roadway and other restoration-in-kind work associated with the sewer.
Budget & Costs: Funding: Project No. 10034718-3, Panhandle and Inner Sunset Sewer Rehabilitation
Engineer’s Estimate: $12,100,000
Award: $9,937,355
Schedule: Estimated Notice-to-Proceed Date: March 1, 2023 Estimated Completion Date: July 28, 2024
Contract Duration: 515 consecutive calendar days (approximately one year and five months) (455 consecutive calendar days to Substantial Completion and an additional 60 consecutive calendar days to Final Completion)
Compliance with
Chapter 14B:
Local Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring Division (CMD) established a 4% Local Business Enterprise (LBE) subcontracting requirement for this contract.
Submitted: The contractor committed to 6.55% LBE participation in its bid submittal.
Environmental
Review:
On July 13, 2022, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15302, Class 2 (Replacement or Reconstruction ) under Case Number 2021-006343ENV. The exemption can be found here:
https://sfpuc.sharefile.com/d-s3c7d82b31c3f47228d09a1e77c848123
This action constitutes the Approval Action for the Project for the purposes of the CEQA pursuant to Section 31.04(h) of the San Francisco Administrative Code.
Bid History: Advertised: September 23, 2022
Bids Received: On October 27, 2022, SFPUC received and publicly opened six bids as follows:
Bid Rank Bid
Amount
Bid
Preference
Compensable
Delay
Adjusted
Bid
Final
Rank
1. D’Arcy & Harty
Construction, Inc.
$9,937,355 2% $15,000 $9,753,308 1
2. Mitchell
Engineering
$10,231,395 2% $15,000 $10,041,467 2
3. Precision $10,782,504 2% $6,000 $10,572,734 3
Contract: WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation Commission Meeting Date: December 13, 2022
Engineering, Inc.
4. JMB Construction ,
Inc.
$11,771,757 N/A $30,000 N/A 4
5. Cratus, Inc. $12,432,860 2% $30,000 $12,213,603 5
6. Anvil Builders Inc $13,535,000 N/A $60,000 N/A 6
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachment: 1. CMD Memorandum
Contract: WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation Commission Meeting Date: December 13, 2022
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Collection System Assessment Management Program identifies San Francisco sewers that are over 100-years old and pose a high-risk of failure; and
WHEREAS, The SFPUC project team confirm ed the need for rehabilitation of existing brick sewers based on missing mortar and fallen bricks observed from televised videos. The program has identified sewers in need of rehabilitation located on Oak Street, Fell Street, Cole Street, Divisadero Street, Stanyan Street, and 7th Avenue; and WHEREAS, On September 27, 2012, the SFPUC advertised Contract No. WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation; and WHEREAS, The Engineer’s Estimate is $ 12,100,000 for this construction contract work to rehabilitate and replace large diameter sewer and laterals on specific streets within the City and County of San Francisco; and
WHEREAS, The contract duration is 515 consecutive calendar days; and WHEREAS, On October 27, 2022, the SFPUC received and publicly opened six bids; and WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bids for qualifications, responsibility, responsiveness and application of bid preferences resulted in the establishment of D’Arcy & Harty Construction, Inc. as the responsible bidder with the lowest responsive bid; and
WHEREAS, CMD established a 4% Local Business Enterprise ( LBE) subcontracting requirement for this contract, and the contractor committed to 6.55% LBE participation in its bid submittal; and
WHEREAS, Funds are available from Project No. 10034718-3, Panhandle and Inner Sunset Sewer Rehabilitation; and
WHEREAS, On July 13, 2022, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15302, Class 2 (Replacement or Reconstruction) under Case Number 2021-006343ENV; and
WHEREAS, This action constitutes the Approval Action for the Project for the purposes of the CEQA pursuant to Section 31.04(h) of the San Francisco Administrative Code; now, therefore, be it
RESOLVED, That this Commission hereby approves the plans and specifications and awards Contract No. WW-724, Panhandle and Inner Sunset Large Sewer Rehabilitation, in the amount of $9,937,355, for a duration of 515 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, D’Arcy & Harty Construction, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of December 13, 2022.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: November 9, 2022
To: Carmen Luk, SFPUC
Frank Gennaccaro, SFPUC
From: Jason Chow CMD
Subject: WW-724 Panhandle and Inner Sunset Large Sewer Rehabilitation CMD’s Review
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. The Micro/Small-LBE subcontracting participation requirement is 4% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
(PeopleSoft:
Supplier/Supplier
ID)
LBE Status,
Type and
Size
(PS: LBE
and LBE
Size)
Base Bid
(PS: Maximum
Amount)
Compensable
Delay Total Bid Bid
Discount
Adjusted Bid
with LBE
Bid Discount
D’Arcy & Harty
Construction
SF LBE-
OBE
(Small)
$9,937,355 $15,000 $9,952,355 2% $9,753,307.90
Mitchell Engineering
SF LBE-
OBE
(Small)
$10,231,395 $15,000 $10,246,395 2% $10,041,467.10
Precision
Engineering SBA-LBE $10,782,504 $6,000 $10,788,504 2% $10,572,733.92 JMB Construction Non-LBE $11,771,757 $30,000 $11,801,757 N/A $11,801,757 Cratus, Inc.
SF LBE-
OBE
(Small)
$12,432,860 $30,000 $12,462,860 2% $12,213,602.80
Anvil Builders Non-LBE $13,535,000 $60,000 $13,595,000 N/A $13,595,000
LBE Subcontracting Participation Requirement
D’Arcy & Harty Construction (“D’Arcy & Harty”) is the lowest responsive bidder. D’Arcy & Harty met the 4% Micro/Small LBE subcontracting requirement by listing the following Micro/Small LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work
LBE Status, Type
and Size
Listed Amount
(PS: Amount
($)/Responsibl
e for)
Credited
Amount
Credited
Participati
on
(PS:
Percent
LBE (%))
Sullivan’s Concrete Sawcutting SF LBE- OBE
(Micro) $30,000 $30,000 0.30%
Cobra Trucking Trucking SF LBE- MBE
(Micro) $100,000 $100,000 1.01%
R&S Construction
Management
Large MH Bases,
PR-5 (Partial), CR-1
to CR-7
SF LBE- MBE
(Micro) $520,610 $520,610 5.24%
TOTAL $650,610 $650,610 6.55%
D’Arcy & Harty also listed the following non-LBE subcontractor(s) on Section 00 43 36.
Subcontractor Scope of Work
Listed Amount
(PS: Amount
($)/Responsible
for)
Participation
CMC Traffic Control (SBA-LBE) Traffic Control (Partial) $150,000 1.51% Esquivel Grading & Paving AC Mill & Fill $160,085 1.61% SAK Construction CIPL Main $3,703,860 37.27%
Nor Cal Pipeline Services CIPL Laterals, Mortar Main & Manholes $789,770 7.95%
TOTAL $4,803,715 48.34%
Good Faith Efforts Requirements
D’Arcy & Harty utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. D’Arcy & Harty demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
Based on the foregoing, CMD has determined that D’Arcy & Harty has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 554-3103.