DEPARTMENT
Business Services, IT Services
AGENDA NO.
6d
MEETING DATE January 10, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
SaaS Amend: Consent Calendar
Contract Manager: Darryl Dunn
Approve Amendment No. 1 to Agreement No. PUC.PRO.0113, Electric Billing SaaS Agreement, with Enterprise Solutions Consulting LLC
Summary of
Proposed
Commission Action:
Approve Amendment No. 1 to Agreement No. PUC.PRO.0113, Electric Billing Software as a Services ( SaaS) Agreement, with Enterprise Solutions Consulting LLC to provide additional as-needed professional services to facilitate ongoing customizations to the Oracle C2M (Customer to Mete r) electric billing system, to increase the contract by $1,250,000 and increas e the contract duration by six months, for a total not-to-exceed amount of $5,624,527 and for a total duration of seven and one-half years.
Background: On December 11, 2018, by Resolution No. 18-0200, this Commission awarded Agreement No. PUC.PRO.0113, Electric Billing SaaS Agreement, with an amount not-to-exceed $4,374,527, and w ith a duration of seven years, to Enterprise Solutions Consult ing LLC (ESC). Of this amount, $1,250,000 was set aside for as -needed professional services. Because of unforeseen work required as part of the software implementation, the as-needed portion of the contract capacity has already been committed.
To continue to make customizations and modifications to the electric billing system, additional capacity is needed for the as -needed portion of the Agreement. This is a proprietary software; staff cannot perform the work required.
Description of Scope
of Services:
The work under this agreement may consist of, but is not limited to, the following:
• Continue Hetch Hetchy electric rate revamp project and implement further rate modifications;
• Electric customer web portal integration;
• Move Oracle C2M to the cloud;
• Implementing new rate tariffs/customer programs;
Agreement: PUC.PRO.0113, Electric Billing SaaS Agreement Commission Meeting Date: January 10, 2023
• Increased automation within the billing system;
• Move of customer fee collection to Oracle C2M; and
• Unplanned changes.
Funding, Budget &
Costs:
Funding: Funds for this agreement have been allocated from Power Enterprise and ITS operating funds.
Original Not-to-Exceed Amount: $4,374,527
Amendment No. 1 Amount: $1,250,000
Total Not-To-Exceed Amount: $5,624,527
Schedule: Original Duration: 7 years
Amendment No. 1 Duration: 6 months
Total Duration: 7 years and 6 months
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
In a memorandum dated November 20, 201 8, CMD waived sub - contracting goals for this project and found ESC eligible for a contract award.
CMD approved 14B waiver numbe r CMD14B00001567 on
November 29, 2022, to waive the sub-contracting goals.
Recommendation: San Francisco Public Utilities C ommission staff recommends that the Commission adopt the attached resolution.
Attachment: 1. CMD 14B Waiver, approved on 11/29/2022
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Power Enterprise has implemented an electric billing system through a SaaS [software as a service] agreement that includes, among other technology service s, ongoing customizations and modifications to the Oracle C2M (Customer to Meter) electric billing system; and WHEREAS, On December 11, 2018, by Resolution No. 18- 0200, this Commission awarded Agreement No. PUC.PRO.0113, Electric Billing Software as a Service (SaaS) agreement, to Enterprise Solutions Consulting LLC (ESC), with an amount not-to-exceed $4,374,527, and with a duration of seven years; and
WHEREAS, SFPUC staff r equests approval of Amendment No. 1 to increase the agreement amount by $1,250,000 and the agreement duration by six months, to make ongoing customizations and modifications required for the electric billing system, increasing the total not- to-exceed agreement amount to $5,624,527 and ext ending the agreement duration for a total of seven years and six months; and
WHEREAS, There is no Local Busi ness Entity subcontracting participation requirement for this Agreement; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Agreement No. PUC.PRO.0113, Electric Billing SaaS Agreement with ESC, to make ongoing customizations an d modifications required for the electric billing system, increasing the agreement by $1,250,000 and increasing the agreement duration by six months, for a total not-to- exceed agreement amount of $5,624,527, and a total agreement duration of seven years and six months.
I hereby certify t hat the foregoing resolution was adopte d by the Public Utilities Commission at its meeting of January 10, 2023.
Secretary, Public Utilities Commission
From: CCSF IT Service Desk
To: Tam, Alma
Subject: CMD14B0001567 – "14B Requirements" has been Approved Date: Tuesday, November 29, 2022 8:13:01 AM
Attachments: ccsfLogoPic.png
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Contract Monitoring Division
Dear Alma Tam,
This is to inform you that CMD14B0001567 - '14B Requirements' has been approved.
Requester: Alma Tam
Department: PUC
LBE Participation Requirement Waiver Justification: 14B.8(A) (Lack of Sufficient LBEs) Approved PreBid #: 09120
Supplier ID: 0000030633
Requested total cost: $5,750,000.00
Contract ID: 1000012182
Waiver Start Date: 2018-05-28
Waiver End Date: 2026-06-30
Short Description: SFPUC Electric Billing System Replacement Project Reason for determination: Approved
Take me to the CMD 14B Waiver Request
Thank you.
Ref:TIS3873850_WiwbXtUfePdbFJ1ulFsf