DEPARTMENT
Infrastructure Division
AGENDA NO.
6g
MEETING
DATE
January 10, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Barbara Palacios
Approve Increase to Construction Cost and Duration Contingencies for WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits
Summary of
Proposed
Commission
Action:
Approve an increase of $300,000 to the contract cost contingency and an increase of 300 calendar days (approximately 10 months) to the contract duration contingency for Contract No. WD -2852R, San Francisco Westside Recycled Water Irrigation System Retrofits, with Fontenoy Engineering, Inc. to address on-going schedule and cost impacts due to COVID -related delays in material deliveries, delayed and modified work related to a tree conflict and asso ciated public hearing process , additional work due to differing field conditions , and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort ; and authorize the General Manager to approve future modifications to the contract for a total contract amount not to exceed $3,031,877 and a total contract duration of up to 920 consecutive calendar days (approximately two years and six months).
Background: The San Francisco Westside Recycled Water Project is a key water supply project for the San Francisco Public Utilities Commission (SFPUC). The primary objectives of the Project are to: (1) create a new recycled water supply of up to two million gallons per day; (2) expand and diversify the SFPUC water supply portfolio; and ( 3) reduce the use of potable water for irrigation by supplying those demands with recycled water.
On September 8, 2020, by Resolution No. 20-0192, this Commission awarded Contract No. WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits. The original contract amount was $2,483,525, and the original contract duration was 425 consecutive calendar days, to Fontenoy Engineering, Inc.
The irrigation and related modifications in Golden Gate Park and Lincoln Park Golf Course performed under this contract were also the subject of an Amended Memorandum of Understanding by and between the SFPUC and San Francisco Recreation and Parks Department, which this Commission approved on September 8, 2020, by Resolution No. 20-0199.
Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 10, 2023
Description of
Scope of Work:
The contract work is located in Golden Gate Park and Lincoln Park Golf Course. The contract work consists of:
• Retrofits to existing irrigation systems (replacing visible sprinkler components, covers, etc., with purple components to designate recycled water);
• Installation of gate valves, backflow preventers, and other minor plumbing work;
• Modifications to Elk Glen Pump Station; and
• Installation of recycled water signage.
Changes and
Modifications to
the Contract:
Modification Nos. 1 to 3 increased the contract amount by $ 120,381 (within the original contingency) to address: (1) additional pipeline and valve installation and pavement restoration work; (2) modifications to electrical vault and associated conduit work; ( 3) additional retrofit work ; and (4) miscellaneous mechanical, and civil work, for a total contract amount of $2,603,906, and no change to the c ontract duration.
On January 11, 2022, by Resolution 22-0008, this Commission approved an increase of 153 calendar days to the contract duration contingency for a total contract duration of up to 620 consecutive calendar days, with no change in the contract amount.
Modification No. 4 increased the contract amount by $97,698 (within the original contingency) and increased the contract duration by 142 calendar days, in accordance with Resolution No. 22-0008, to address (1) additional valve and associated work; (2) modified quick coupling valve type; (3) additional pipeline work and associated pavement restoration; (4) installation of additional backflow preventer; and (5) delays associated with the procurement of American Iron and Ste el ( AIS)-compliant materials, for a total contract amount of $2,701,604, and a total contract duration of 567 consecutive calendar days, with $30,273 remaining in the original contingency.
Requested
Increase to Contract Cost and Duration Contingencies
Staff requests a $300,000 increase to the existing cost contingency and a 300 calendar days increase to the existing duration contingency to address on- going schedule and cost impacts due to COVID -related delays in material deliveries, delayed and modified w ork related to a tree conflict and associated public hearing process , additional work due to differing field conditions and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort, for a total contract amount of up to $3,031,877, and a total contract duration of up to 920 consecutive calendar days.
Funding, Budget
& Costs:
Funding: The Water Enterprise Project No. CUW30201, San Francisco Westside Recycled Water Project is financed through a Clean Water State Revolving Fund (CWSRF) loan as approved by this Commission on July 11, 2017 by Resolution Nos. 17-0155 and 17-
0159. The CWSRF agreement, executed in September 2017, provides for a $15 million grant, and a $171.2 million loan. Contract WD -2852R is funded in its entirety by the grant.
Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 10, 2023
Original Contract Amount: $2,483,525
Original 10% Cost Contingency: $248,352
Approved Increase to Cost Contingency: $0
Requested Additional Cost Contingency: $300,000
Total Revised Contract Cost Limit: $3,031,877
Schedule: Notice-to-Proceed Date: January 25, 2021
Original Contract Duration: 425 consecutive calendar days Original 10% Duration Contingency: 42 calendar days
Approved Increase to Duration Contingency: 153
calendar days
Requested Additional Duration Contingency: 300 calendar days Total Revised Contract Duration Limit: 920 consecutive calendar days
Environmental
Review:
On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (2008 PEIR) (Case Number 2005.0159E) for the Water System Improvement Program. On September 3, 2015, the San Francisco Planning Commission certified the Final Environmental Impact Report (2015 FEIR) for the San Fra ncisco Westside Recycled Water Project (Project) (Case Number
2008.0091E), which is tiered from the PEIR. On September 8, 2015, by Resolution Number 15- 0187, this Commission approved the Project and, as required by the California Environmental Quality Act (CEQA), adopted findings including a statement of overriding considerations (CEQA Findings) and the Mitigation Monitoring and Reporting Program (MMRP).
On January 13, 2020, the San Francisco Planning Department approved an Addendum to the 2015 FEIR that was prepared to add the retrofit of existing irrigation systems in Golden Gate Park to the Project and, on January 11, 2022 and July 13, 2022, issued Minor Project Modifications (2022 MPMs) to the 2015 FEIR for a minor redesign of the pipeline alignment and relocation of a fire hydrant to avoid a tree , determining that no supplemental environmental review was needed beyond the Addendum and MPMs.
The work under Contract Number WD -2852R San
Francisco Westside Recycled Water Irrigation System
Retrofits is within the scope of the Project authorized under the 2008 PEIR and the 2015 FEIR as modified by the 2020 Addendum and 2022 MPMs.
T
he 2008 PEIR can be found here: https://sfplanning.org/environmental- r eview- documents?title=Water+System&field_environmental_review_categ_target_id=212 &items_per_page=10
The 2015 FEIR, 2020
Addendum, 2022 MPMs, CEQA Findings, MMRP, and
Resolution Number 15 -0187 can be found here: https://sfpuc.sharefile.com/d- Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 10, 2023
s002ac55455f34ec78daf67abaaf9f167
Compliance with
Chapter 14B:
Local Business
Enterprise
Utilization and
Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division established a 20% Local Business Enterprise (LBE) subcontracting requirement for this contract. The Contractor’s bid committed to 23.45% LBE subcontractor participation.
Result of
Inaction:
A delay or denial approving this modification will delay completion of work, which will delay the delivery of recycled water.
Recommendation: SFPUC staff recommends that the Commission approve the attached resolution.
Contract: WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits Commission Meeting Date: January 10, 2023
Location map:
Figure – Westside Recycled Water Project
WD-2852R Westside
Recycled Water Irrigation
Retrofits – throughout
Golden Gate Park
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Westside Recycled Water Irrigation Retrofits is one of the four major construction contracts of the Westside Recycled Water Project, which also includes the construction of approximately 7.7 miles of ne w recycled water pipeline (Contract No. WD -2798), the construction of a new recycled water treatment facility within the Oceanside Plant (Contract No. WD-2776), and the construction of a new pump station and reservoir in Golden Gate Park (Contract No. WD-2797). The purpose of the Westside Recycled Water Project is to: (1) create a new recycled water supply of up to two million gallons per day; (2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water; and WHEREAS, On September 8, 2020 by Resolution No. 20-0192, this Commission awarded Contract No. WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits to Fontenoy Engineering, Inc., and
WHEREAS, On January 25, 2021 ,SFPUC issued the construction contract Notice -to- Proceed; and
WHEREAS, The original contract amount was for $2,483,525 and the original contract duration was 425 consecutive calendar days; and
WHEREAS, On January 11, 2022, by Resolution 22-0008this Commission approved an increase of 153 calendar days to the contract duration contingency for a total contract duration limit of up to 620 consecutive calendar days, with no change in contract amount; and WHEREAS, SFPUC staff used part of the original contract contingency to increase the contract amount by $218,079, for a total contract amount of $2,701,604; and WHEREAS, Staff requests an increase of $300,000 to the contract cost contingency and an increase of 300 calendar days to the contract duration contingency to address on-going schedule and cost impacts due to COVID-related delays in material deliveries, delayed and modified work related to a tree confl ict and associated public hearing process, additional work due to differing field conditions and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort; and
WHEREAS, On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (2008 PEIR) (Case Number 2005.0159E) for the Water System Improvement Program and on September 3, 2015 certified the Final Environmental Impact Report (2015 FEIR) for the San Francisco Westside Recycled Water Project (Project) (Case Number 2008.0091E), which is tiered from the 2008 PEIR; and
WHEREAS, On September 8, 2015, by Resolution Number 15 -0187, this Commission approved the Project and, as required by the California Environmental Quality Act (CEQA), adopted findings including a statement of overriding considerations (CEQA Findings) and the Mitigation Monitoring and Reporting Program (MMRP); and WHEREAS, On January 13, 2020, the San Francisco Planning Department approved an Addendum to the 2015 FEIR to add the retrofit of existing irrigation systems in Golden Gate Park to the Project and, on January 11, 2022 and July 13, 2022, issued Minor Project Modifications (2022 MPMs) to the 2015 FEIR for a minor redesign of the pipeline alignment and relocation of a fire hydrant to avoid a tree , determining that no supplemental environmental review was needed beyond the Addendum and MPMs; and
WHEREAS, The work under Contract Number WD -2852R San Francisco Westside Recycled Water Irrigation System Retrofits is within the scope of the Project as authorized under the 2008 PEIR and the 2015 FEIR as modified by the 2020 Addendum and 2022 MPMs; and
W
HEREAS, The San Francisco Planning Department is the custodian of records, located in the files for Case Number 2005.0159E (2008 PEIR) and Case Number 2008.0091E (2015 FEIR) at 49 South Van Ness Avenue, Suite 1400, San Francisco, California , 94103, which have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS, This Commission has reviewed and considered the information contained in the 2008 PEIR, 2015 FEIR as modified by the 2020 Addendum and 2022 MPMs, the CEQA Findings and MMRP contained in Resolution Number 15- 0187, and all written and oral information provided by the San Francisco Planning Department, the public, relevant public agencies, San Francisco Public Utilities Commission staff and other experts, and the administrative files for the Project; now, therefore, be it
RESOLVED, This Commission finds that the record as a whole is adequate for its use as the decision –making body for the Project and incorporates the CEQA Findings and MMRP contained in Resolution Number 15-0187 by this reference thereto as though set forth in this Resolution; and be it
FURTHER RESOLVED, This Commission further finds that since the 2008 PEIR and the 2015 FEIR as modified by the 2020 Addendum and 2022 MPMs were finalized, there have been no substantial Project changes and no substantial changes in Project circumstances that would require major revisions to them due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in them; and be it
FURTHER RESOLVED, That this Commission hereby approves an increase of $300,000 to the existing contract cost contingency and an increase of 300 calendar days to the existing contract duration contingency, for Contract No. WD-2852R, San Francisco Westside Recycled Water Irrigation System Retrofits, for a total contract cost contingency amount of up to $548,352 and a total contract duration contingency of 495 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or he General Manager’s designee, to consider , and, if appropriate, to approve any future modifications to the contract amount for a total contract amount not to exceed $3,031,877, and a total contract duration of up to 920 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 10, 2023.
Secretary, Public Utilities Commission