DEPARTMENT
Wastewater Enterprise
AGENDA NO.
6h
MEETING DATE
January 10, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout with Modification: Consent Calendar Project Manager: Jessalynn Wong
Accept Closeout with Modifications for Contract No. WW-672, Wastewater Enterprise Elevator Maintenance, Repair and Modernization 2018-2021
Summary of
Proposed
Commission Action:
Accept work performed by Kone, Inc., under Contract No. WW-672, Wastewater Enterprise Elevator Maintenance, Repair and
Modernization 2018- 2021; approve Modification No. 2 (Final), decreasing the contract amount by $1,057,390, for a total contract amount of $258,910, and decreasing the contract duration by 40 consecutive calendar days, for a total contract duration of 1,194 consecutive calendar days (approximately three years and four months); and authorize final payment to the Contractor. This reduction in total contract amount relates to SFPUC staff’s decision not to utilize an as - needed bid item to modernize the elevator. The reduction in duration is because this contract was due to expire and SFPUC awarded another elevator contract (WW-718R) that was anticipated to start during this period, overlapping the existing contract.
Background: On March 27, 2018 , by Resolution No. 18-0048, the San Francisco Public Utilities Commission (SFPUC) awarded Contract No. WW-672, Wastewater Enterprise Elevator Maintenance, Repair and
Modernization 2018-2021, to Kone, Inc. The original contract amount was $ 1,316,300 and the original contract duration was 1,125 consecutive calendar days.
Description of Scope
of Work:
The contract work was located at the Southeast Water Pollution Control Plant, North Point Wet Weather Facility, Bruce Flynn Pump Station, Channel Pump Station, North Shore Pump Station, Oceanside Water Pollution Control Plant, Southeast Community Center and the Westside Pump Station. The contract work consisted of:
• Providing elevator maintenance and repair services to keep 18 Wastewater Enterprise (WWE ) elevators in compliance wi th California State law, in order to maintain safe and proper operation and for investment protection;
Contract: WW-672, Wastewater Enterprise Elevator Maintenance, Repair and Modernization 2018-2021 Commission Meeting Date: January 10, 2023
• Modernize an existing elevator
The elevator was not modernized as anticipated and this work will be completed under another contract.
Changes to the
Contract under
Modification(s):
Modification No. 1 increased the contract duration by 109 consecutive calendar days (within the original contingency), to provide extended elevator maintenance and repair services to 18 WWE elevators , for a total contract duration of 1,234 consecutive calendar days.
Modification No. 2 (Final): Staff recommends approval of a decrease in the contract amount by $1,057,390, and a decrease of the contract duration by 40 consecutive calendar days, to reflect adjustments in the final quantities of actual work performed, for a total contract amount of $258,910 and a total contract duration of 1,194 consecutive calendar days. This is a reduction of 40 calendar days from the time extension in Modification No. 1, which was agreed to by SFPUC staff and the Contractor.
Funding, Budget &
Costs:
Funding: Project No. CWWRNRTF57, Wastewater Enterprise
Elevator Maintenance, Repair and Modernization 2018-2021 Original Award Amount: $1,316,300
Modification No. 1 Amount: $0
Modification No. 2 (Final) Amount: -$1,057,390
Total Revised Contract Amount: $258,910
Schedule: Notice-to-Proceed Date: September 4, 2018
Original Duration: 1,125 consecutive calendar days
Modification No. 1 Duration: 109 consecutive calendar days Modification No. 2 (Final) Duration: -40 consecutive calendar days Total Revised Contract Duration: 1,194 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division waived the Local Business Enterprise subcontracting participation requirement for this contract.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WW-672, Wastewater Enterprise Elevator Maintenance, Repair and Modernization 2018-2021 Commission Meeting Date: January 10, 2023
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On March 27, 2018, by Resolution No. 18- 0048, the Commission awarded Contract No. WW-672, Wastewater Enterprise Elevator Maintenance, Repair and Modernization 2018-2021, in the amount of $1,316,300, to the responsible bidder that submitted the lowest responsive bid, Kone, Inc.; and
WHEREAS, The original contract amount was for $1,316,300 and the origi nal contract duration was 1,125 consecutive calendar days; and
WHEREAS, On September 4, 2018, SFPUC issued the contract Notice-to-Proceed; and WHEREAS, Modification No. 1 increased the contract duration by 109 consecutive calendar days (within the origina l contingency), to provide extended elevator maintenance and repair services to 18 Wastewater Enterprise elevators, for a total contract duration of 1,234 consecutive calendar days; and
WHEREAS, Staff recommends approval of Modification No. 2 (Final) to decrease the contract amount by $1,057,390, and decrease the contract duration by 40 consecutive calendar days, to reflect adjustments in the final quantities of actual work performed and the duration of the contractor’s performance, for a total contract amount of $258,910 and a total contract duration of 1,194 consecutive calendar days; and
WHEREAS, The Contract Monitoring Division waived the Local Business Enterprise subcontracting participation requirement for this contract; now, therefore, be it RESOLVED, That this Commission hereby: Accepts work performed by Kone, Inc., for Contract No. WW-672, Wastewater Enterprise Elevator Maintenance, Repair and Modernization 2018-2021; approves Modification No. 2 (Final) that decreases the contract amount by $1,057,390, for a total contract amount of $258,910, and a decreases the contract duration by 40 consecutive calendar days, for a total contract duration of 1,194 consecutive calendar days; and authorizes final payment to Kone, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 10, 2023.
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor Romulus Asenloo, Director
Carmen Chu, City Administrator
MEMORANDUM
Date: March 29, 2022
To: Jessalynn Wong, SFPUC
Joseph Wong, SFPUC
From: Kate Svyatets, CMD
Subject: Closeout for WW-672 Wastewater Enterprise Elevator Maintenance, Repair, and Modernization
The Contract Monitoring Division (“CMD”) has determined that Kone, Inc., the prime contractor for this project, has complied with the Chapter 14B requirements associated with this project.
The LBE subcontracting participation requirement was waived for this contract.
Kone, Inc. was awarded the contract in the amount of $1,316,300.00. After one change order, the final contract amount is $258,909.10. Based on documents received, Kone, Inc. did not further subcontract out to any LBE subcontractors on this project.
Based on the foregoing, CMD concurs with the closeout of this contract. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 551-4335.
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351