DEPARTMENT
Infrastructure Division
AGENDA NO.
6e
MEETING DATE January 10, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Award: Consent Calendar
Contract Manager: Karen Frye
Award Contract Nos. PRO.0216.A-D, As-Needed Environmental Review Services
Summary of
Proposed
Commission Action:
Award Contract Nos. PRO.0216.A, PRO.0 216.B, PRO.0216.C, and PRO.0216.D, As -Needed Environmental Review Services, to provide as- needed environmental analyses, studies, and reports; resource agency documents/permits; environmental compliance support during construction; and specialized natural resource and other environmental expertise in support of the Sewer System Improvement Program and other Water, Wastewater, and Power Enterprise operating and capital projects, to AECOM Technical Services Inc. (AECOM) (PRO.0216.A), Environmental Science Associates Inc. (ESA) (PRO.0216.B), Panorama Environmental, Inc. (Panorama) (PRO.0216.C), and
Woodard & Curran and ATS Consultants Joint Venture (WC -ATS JV) (PRO.0216.D), each for an amount not-to-exceed $7,000,000, and each with a duration of seven years.
Background: The San Francisco Public Utilities Commission ( SFPUC) seeks to retain the services of qualified consultants to supplement and augment SFPUC staff and provide environmental services on an as -needed basis to support the Sewer System Improvement Program and other Water, Wastewater, and Power Enterprise capital project s. SFPUC staff will use the proposed as -needed agreements to perform specialized work when SFPUC staff does not have the requisite specialized skills or technical expertise or availability to perform the services.
Description of
Scope of Services:
The work under these as-needed contracts includes, but is not limited to, the following:
• Environmental a nalyses documents for California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) and supporting studies;
• Resource agency permit documents; and
• Environmental construction compliance services.
Agreements: PRO.0216, As-Needed Environmental Review Services Commission Meeting Date: January 10, 2023
Funding, Budget
and Costs:
Funding: Water Enterprise, Wastewater Enterprise, and Power Enterprise operating and capital budgets
Not-to-Exceed Amount: $7,000,000 per contract, $28,000,000 cumulative total for four contracts.
Schedule: Advertised: March 25, 2022
Estimated Notice-to-Proceed Date: February 2023
Estimated End Date: February 2030
Duration: 7 years
Evaluation and
Selection:
SFPUC evaluated the following components of each proposal : (1) technical written proposal; (2) diversity, equity, and i nclusion (DEI); and (3) Social Impact Partnership (SIP) . Proposers could be awarded up to a maximum of 1000 points, plus bonus points: 995 points for the technical written proposal, 5 points for the DEI submittal, and up to 50 points bonus for the SIP submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the SFPUC and the San Francisco Planning Department. The panel reviewed and ranked the consultant teams during the written proposal. The submission of DEI submittals was voluntary.
SFPUC awarded five points to Proposers that submitted a copy of the company’s DEI plan. A separate panel of social impact partnership experts evaluated the voluntary Social Impact Partnership submittal.
SFPUC received f ive (5) responsive proposals were received . The top four ranked consultant teams are being recommended for contract award.
Final Score
Summary: Scores for Technical Written Proposal, D EI, SIP and Contract Monitoring Division (CMD) Bonus:
Firms
Written
Proposal
Score
(995)
DEI
Score
(5)
CMD
Bonus
%
SIP
Score
(50)
Total
Score
(1050)
PANORAMA
ENVIRONMENTAL,
INC
907.15 5 10% 25.31 1028.68
WOODARD &
CURRAN / ATS
CONSULTANTS JV
897.99 5 7.5% 33.28 1003.99
ENVIRONMENTAL
SCIENCE
ASSOCIATES
937.74 5 0% 36.15 978.89
Agreements: PRO.0216, As-Needed Environmental Review Services Commission Meeting Date: January 10, 2023
AECOM 935.07 5 0% 35.22 975.29
HAZEN AND
SAWYER 805.05 5 0% 34.64 844.68
Note: Written Proposal, SIP, and Total Score have been rounded to the second decimal place.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The CMD established a Local Business Enterprise ( LBE) subconsulting participation requirement of 13% for this agreement.
The CMD has determined that Panorama, WC/ATS JV, ESA, and AECOM have complied with pre -award Chapter 14B requirements and are eligible for award of these contracts. Panorama, WC/ATS JV, ESA, and AECOM have each, respectively, committed to LBE subconsulting participat ion of 27.52%,
13.00%, 17.60% and 17.55%.
Environmental
Review:
Award of these as -needed contracts does not constitute a “project” under the CEQA Guidelines Section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment.
The SFPUC will not issue any task orders for work to be performed under these contracts until completion of any required environmental review under CEQA.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachment: CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires t he services of qualified consultants to supplement and augment SFPUC staff and provide environmental services on an as-needed basis to support the Sewer System Improvement Program and other Water, Wastewater, and Power Enterprise operating and capital projects; and WHEREAS, The not-to-exceed cost of services for each contr act is $7,000,000, with a cumulative total for all four contracts of $28,000,000; and WHEREAS, Staff anticipates the services to begin in February 2023 and end in February 2030, and the duration of each contract is seven years; and WHEREAS, On March 25, 2022, SFPUC staff advertised a Request for Proposals for as- needed environmental review services for the Infrastructure Division, Environmental Management Group; and
WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff reviewed the proposal scores and determined that AECOM Technical Services Inc. (AECOM), Environmental Science Associates Inc. (ESA), Panorama Environmental, Inc. (Panorama) and Woodard & Curran and ATS Consultants Joint Venture (WC -ATS JV) are the four highest -ranked firms ba sed on the established scoring criteria; and
WHEREAS, The CMD established a Local Business Enterprise ( LBE) subconsultant participation requirement of 13% for each of th ese four contracts, and AECOM (PRO.0216.A), ESA (PRO.0216.B), Panorama (PRO.0216.C), and WC -ATS JV (PRO.0216.D), ha ve each, respectively, committed to LBE subconsultant participation of 17.55%, 17.60%, 27.52%, and
13.00% with their proposals; and
WHEREAS, The firms being awarded a contract by the SFPUC must be in compliance with the Equal Benefits Provisions of Chapter 12B of the City’s Administrative Code either at the time of the award, or within two weeks of the date of the Commission award; failure of the proposer to obtain compliance certification from CMD may require return to the Commission for rescission of award; and
WHEREAS, Award of these as-needed contracts does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment, and the SFPUC will not issue any task orders for work to be performed under these contracts until completion of any required environmental review under CEQA; now, therefore, be it
RESOLVED, That this Commission hereby awards Water Enterprise , Wastewater Enterprise, and Power Enterprise operating and capital funded Contract Nos. PRO.0216.A-D, As- Needed Environmental Revi ew Services, to AECOM (PRO.0216.A), ESA (PRO.0216.B), Panorama (PRO.0216.C), and WC-ATS JV (PRO.0216.D), to provide the SFPUC with as-needed environmental analyses, studies, and reports; resource agency documents/permits; environmental compliance support duri ng construction; and provide specialized natural resource and other environmental expertise in support of the Sewer System Improvement Program, and other Water, Wastewater, and Power Enterprise operating and capital projects; each contract for an amount not- to-exceed $7,000,000, and each with a duration of seven years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 10, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: December 16, 2022
To: Karen Frye, SFPUC
Daniel Kwon, SFPUC
From: Kate Svyatets, CMD
Subject: CMD Award Review: PRO.0216 - As-Needed Environmental Review Services
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
Based on this review, CMD has determined that the proposals were materially compliant with the pre- award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM
(PeopleSoft: Supplier/Supplier ID) LBE JV Partner Status, Type and Size (PS: LBE and LBE Size) Rating Bonus
AECOM Not Applicable Non-LBE Not Eligible
Environmental Science
Associates Not Applicable Non-LBE Not Eligible
Hazen and Sawyer Not Applicable Non-LBE Not Eligible
Panorama Environmental, Inc. Not Applicable SF LBE-WBE (Small) 10% Woodard & Curran - ATS JV Applied Technology &
Science (ATS) SF LBE-WBE (Micro) 7.5%
Score Sheets and Score Tabulations
CMD has reviewed the score sheets submitted by the panelists, the overhead profit schedule, and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 Panorama Environmental, Inc.
2 Woodard & Curran - ATS JV
7 3 Environmental Science Associates
4 AECOM
5 Hazen and Sawyer
LBE Subconsultant Participation Requirement
Panorama Environmental, Inc. (“Panorama Environmental”) achieved the highest score. Panorama Environmental met the 13%
1 Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms:
Firm
(PeopleSoft: Supplier/Supplier
ID)
Service Status, Type
and Size
LBE
Participation
(PS: Percent of
Work (%) and
Percent LBE (%))
Avila and Associates
Consulting Engineers,
Inc.
Hydrology, Biology SF LBE-WBE
(Small) 5.00%
Biological Monitoring
and Assessment
Specialists Inc.
(BioMaAs)
Biological Surveys, Construction
Monitoring (Partial)
SF LBE-MBE
(Small) 14.00%
Boudreau and
Associates Permitting SF LBE-WBE
(Micro) 3.00%
Coast Ridge Ecology Construction Monitoring (partial) SF LBE-OBE (Micro) 3.00%
Garavaglia
Architecture Historic Resource Evaluation SF LBE-OBE
(Micro) 1.00%
Merrill Morris Partners Landscape Architecture, Aesthetics SF LBE-WBE (Micro) 1.00%
Terra Engineers, Inc. Geology / Geotechnical Analysis SF LBE-WBE (Micro) 0.50%
WordJet Transcription
LLC Transciption SF LBE-WBE
(Micro) 0.01%
Direct Mail Center Printing and Copying SF LBE-MBE
(Micro) 0.01%
TOTAL: 27.52%
Panorama Environmental also listed the following non-LBE firms:
1 The LBE subcontractor participation requirement for this Contract is less than 20% for the following reasons: The nature of the services sought by the SFPUC for this contract is highly specialized, as the proposed scopes of services require extensive specialized knowledge and experience with biological resources (including special-status species, plant pathogens, and benthic surveys), air emissions analyses per BAAQMD's recommended methods, odor characterization studies, CalEEMod modeling, etc.
8 Firm Service Status
Participation
(PS: Percent of
Work (%))
Anchor QEA Permitting, CEQA/NEPA non-LBE 0.50%
Baseline
Environmental
Consulting
Air Quality, Noise, Hazardous Materials non-LBE 1.50%
Catalyst Public Outreach non-LBE 0.50%
CHS Traffic Analysis non-LBE 1.00%
Erskine
Environmental Air Quality - Naturally Occurring Asbestos non-LBE 1.00% Far Western
Anthropological
Research Group
Cultural Resources, Construction Monitoring
(partial) non-LBE 9.00%
ICF CEQA/NEPA, Air Quality, Construction
monitoring (partial) non-LBE 6.00%
Northgate
Environmental
Management
Hazardous materials non-LBE 0.50%
PaleoWest Cultural resources, construction monitoring non-LBE 3.00% TOTAL: 23.00%
Woodard & Curran - ATS JV achieved the second highest score. Applied Technology & Science (“ATS”), a LBE certified firm, is to perform at least 40% of the JV prime work. Woodard & Curran - ATS JV met the 13% Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms:
Firm Service Status, Type
and Size
LBE
Participation
(PeopleSoft:
Percent of Work (%)
and Percent LBE
(%))
Adavant Consulting Transportation and traffic engineering, urban and regional planning (partial)
SF LBE-OBE
(Micro) 3.00%
AEW Engineering,
Inc.
Environmental advisory services
(partial), hazardous waste and
remediation services
SF LBE-MBE
(Micro) 2.50%
Cindy Potter Graphic
Design Computer Graphics and Graphic Arts SF LBE-WBE
(Micro) 0.50%
Coast Ridge
Ecology, LLC
Environmental advisory services
(partial), habitat environmental
services, environmental impact
reports
SF LBE-OBE
(Micro) 3.00%
9 Eagle Eye Editing
Technical Editing, Writing, Document
Preparation
Services
SF LBE-WBE
(Micro) 0.50%
Pathways Climate
Institute
Environmental advisory services
(partial), urban and regional planning
(partial)
SF LBE-WBE
(Micro) 0.50%
VACC, Inc.
Vibro-Acoustic
Consultants
Vibration and Noise Design Consulting
and Monitoring Services
SF LBE-MBE
(Micro) 3.00%
TOTAL: 13.00%
Woodard & Curran - ATS JV also listed the following non-LBE firms:
Firm Service Status
Participation
(PS: Percent of
Work (%))
Erskine
Environmental
Consulting, Inc.
Environmental advisory services, air quality
analysis, remediation and mitigation for
naturally occurring asbestos
non-LBE 5.00%
JRP Historical
Consulting, LLC
Environmental advisory services, historical
resources, cultural resources management non-LBE 5.50%
Stewart Siegal Biological services, wetland delineation non-LBE 2.50% TOTAL: 13.00%
Environmental Science Associates achieved the third highest score and met the 13% Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms:
Firm
(PeopleSoft: Supplier/Supplier
ID)
Service Status, Type
and Size
LBE
Participation
(PS: Percent of
Work (%) and
Percent LBE (%))
Adavant Consulting Transportation & Traffic Engineering SF LBE-OBE (Micro) 3.25%
Alfred Williams
Consultancy LLC
Community Relations/Public Affairs
(Partial) ; Environmental Advisory
Services (Partial); Public Relations
Services (Partial); Environmental Impact
Reports (Partial)
SF LBE-MBE
(Micro) 2.00%
Avila & Associates
Consulting Engineers
Inc
Water Resources Engineering SF LBE-WBE
(Small) 1.25%
Biological Monitoring
and Assessment
Specialists Inc.
(BioMaAs)
Habitat Environmental Services (Partial) SF LBE-MBE
(Small) 2.50%
10 CDIM Engineering,
Inc.
Environmental Advisory Services (Partial);
Hazardous Waste and Remediation
Services (Partial); Civil Engineering
SF LBE-OBE
(Micro) 0.50%
Coast Ridge Ecology
LLC Habitat Environmental Services (Partial) SF LBE-OBE (Micro) 2.60%
Davis & Associates
Communications Inc
Community Relations/Public Affairs
(Partial); Public Relations Services
(Partial)
SF LBE-MBE
(Micro) 0.75%
Natalie Macris Technical & Misc. Writing/Editing Services SF LBE-WBE (Micro) 1.50%
Adam Phillips
Architectural
Corporation DBA
Prevision Design
Acoustical/Audio/Visual Analysis Services
(Partial)
SF LBE-OBE
(Micro) 2.00%
Yuki Kawaguchi Computer Graphics and Graphic Arts SF LBE-MBE (Micro) 1.25%
TOTAL: 17.60%
Environmental Science Associates also listed the following non-LBE firms:
Firm Service Status
Participation
(PS: Percent of
Work (%))
Applied Marine
Sciences Marine/Aquatic Biology non-LBE 0.50%
Erskine
Environmental
Consulting, Inc.
Hazardous Waste and Remediation Services
(Partial); Environmental Advisory Services
(Partial)
non-LBE 1.50%
Ramboll US
Consulting, Inc.
Air Quality/Greenhouse Gas (Partial);
Permitting non-LBE 1.50%
TOTAL: 3.50%
AECOM achieved the fourth highest score. AECOM met the 13% Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms:
Firm
(PeopleSoft:
Supplier/Supplier ID)
Service Status, Type
and Size
LBE
Participation
(PS: Percent of
Work (%) and
Percent LBE (%))
Adam Phillips
Architectural
Corporation DBA
Prevision Design
Visual Analysis, Architectural Illustrator (visual
simulations), Environmental Advisory Services
(partial)
SF LBE-OBE
(Micro) 0.50%
11 A E W
Engineering, Inc.
(AEW)
Hazardous Waste and Remediation Services,
Hazardous Substance Removal, Env Advisory
Svcs (partial)
SF LBE-MBE
(Micro) 2.50%
Biological
Monitoring and
Assessment
Specialists Inc.
(BioMaAS)
Environmental Advisory Services (partial),
Habitat Environmental Services
(Environmental Inspections for Construction
Compliance, Biological/Paleontological
Resources Surveys and Construction
Monitoring)
SF LBE-MBE
(Small) 6.50%
CDIM
Engineering, Inc.
(CDIM)
Environmental Advisory Services (Air Quality,
Environmental Construction Compliance-
Environmental Inspector-Erosion/SWPPPs),
Civil Engineering (Stormwater, Water Quality)
SF LBE-OBE
(Micro) 1.40%
Coast Ridge
Ecology
Environmental Advisory Services (partial) /
Habitat Environmental Services Biological
Resources Surveys, Resource Agency
Permitting, Environmental Construction
Compliance/Monitoring-Biological Resources)
SF LBE-OBE
(Micro) 2.50%
Digital Mania,
inc. DBA
Copymat
Printing/Reproduction Services SF LBE-MBE
(Small) 1.00%
Communication
Services Center,
Inc., DBA Direct
Mail Center
Mail services SF LBE-MBE
(Micro) 0.10%
Merrill Morris
Partners
Landscape architecture (aesthetics/visual
simulations, landscape/mitigation planning /
design)
SF LBE-WBE
(Micro) 0.55%
Natalie Macris Technical Editing SF LBE-WBE
(Micro) 0.50%
Sertior
Environmental Impact Reports, Environmental
Advisory Services (partial),
Socio/Economic/Statistical Studies, Regulatory
Compliance Assistance
SF LBE-WBE
(Micro) 2.00%
TOTAL: 17.55%
AECOM also listed the following non-LBE firms:
Firm Service Status
Participation
(PS: Percent of
Work (%))
JRP Historical
Consulting, LLC
Historic Resources Compliance
Documentation and Services Non-LBE 1.50%
Neal R Gross & Co.,
Inc. Transcription Services Non-LBE 0.05%
TOTAL: 1.55%
12 Good Faith Efforts Requirements
Panorama Environmental utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Panorama Environmental demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%.
Woodard & Curran - ATS JV utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Woodard & Curran - ATS JV demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%. A Small or Micro-LBE JV Partner may count its own contract work for the portion that exceeds the LBE sub participation requirement (i.e., the 35% good faith outreach exception portion).
Environmental Science Associates utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Environmental Science Associates demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%.
AECOM utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
AECOM demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%.
The RFP indicates that a contract will be awarded to the four (4) highest ranked proposers. Based on the foregoing, CMD has determined that Panorama Environmental; Woodard & Curran - ATS JV; Environmental Science Associates; and AECOM have complied with the pre-award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at 415-551-4335.