DEPARTMENT Infrastructure AGENDA NO. 8c
MEETING DATE January 24 , 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Aileen Caylao
Approve Increase to Construction Duration Contingency for WW-697, As-Needed Main Sewer Replacement No. 8
Summary of Proposed
Commission Action:
Approve an increase of 365 calendar days to the contract duration contingency for Contract No. WW-697, As -Needed Main Sewer Replacement No. 8, with JDB & Sons Construction, Inc.; and authorize the General Manager to approve future modifications to the contract for a total contract duration of up to 1,130 consecutive calendar days (approximately three years and one month), with no change to contract amount to allow additional time to complete all current contract work, coordinate with private development activities on Minna Street , and continue issuing contract service orders.
Background: This contract work is necessary to perform as -needed manhole -to- manhole segment main sewer replacements on short notice at locations to be determined by Wastewater Enterprise staff throughout the City and County of San Francisco . The locations of work to be performed and the r eplacement work itself will be determined on an as -needed basis during the contract duration to address any urgently needed main sewer replacement work.
S
an Francisco Public Utilities Commission (SFPUC) staff has issued Contract Service Orders for work at the following locations:
• 22nd S
treet from Hampshire Street to Bryant Street;
• Powell Street from California Street to Pine Street;
• 8th Avenue from Lawton Street to Moraga Street;
• Front Street from California Street to Pine Street; and • Minna Street from 5th Street to Mary Street.
Additional time would allow staff to issue potential future contract service orders and enable the Contractor to perform the work.
Contract: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: January 24, 2023
On August 25, 2020, by Resolution No. 20-0179, the Commission awarded Contract No. WW-697, As-Needed Main Sewer Replacement No. 8 to JDB & Sons Construction, Inc . The original contract amount was $7,373,000, and the original contract duration was 400 consecutive calendar days.
Description of Scope of
Work:
The contract work locations are within the City and County of San Francisco. The contract work consists of as -needed replacement of approximately 5,280 linear feet of 12- inch to 48- inch diameter sewer pipelines.
Changes and
Modifications to the
Contract:
On January 11, 2022, by Resolution No. 22-0009, the Commission approved an increase of 325 calendar days to the contract duration contingency for a total contract duration of up to 765 consecutive calendar days, with no change to the contract amount.
Modification No. 1 was issued increasing the contract duration by 365 consecutive calendar days, in accordance with Resolution No. 22-0009, to permit schedule adjustments necessary for coordination and completion of the work, for a total contract duration of 765 consecutive calendar days (approximately two years and one month ), with no change to the contract amount.
Requested Increase to Contract Duration Contingency
An increase of 3 65 calendar day s to the existing contract duration contingency is requested to allow additional time to complete all current contract work, coordinate with private development activities on Minna Street, and continue issuing contract service orders, for a total contract duration of up to 1,130 consecutive calendar days , with no change to the contract amount.
Funding, Budget &
Costs:
Funding: Project No. 10034813, As-Needed Main Sewer Replacement No. 8
Original Contract Amount: $7,373,000
Original 10% Cost Contingency: $737,300
Requested Additional Cost Contingency: $0
Total Contract Cost Limit: $8,110,300
Schedule: Notice-to-Proceed Date: November 30, 2020
Original Contract Duration: 400 consecutive calendar days Original 10% Duration Contingency: 40 calendar days
Approved Increase to Duration Contingency: 325 calendar days Requested Additional Duration Contingency: 365 calendar days Total Revised Contract Duration Limit: 1,130 consecutive calendar days
Environmental Review: Increasing the duration of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Contract: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: January 24, 2023
Guidelines Section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment. The SFPUC will not issue any task orders for work to be performed under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 14% for this contract.
The contractor committed to a LBE subc ontractor participation of
21.47% with its bid submittal.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Contract: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: January 24, 2023
Location Map
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) must address manhole-to-manhole segment main sewer replacements on an as -needed basis on short notice in locations to be determined throughout the City and County of San Francisco, California; and WHEREAS, On August 25, 2020, by Resolution No. 20-0179, the Commission awarded Contract No. WW-697, As-Needed Main Sewer Replacement No. 8 to JDB & Sons Construction, Inc.; and
WHEREAS, The construction cont ract Notice-to-Proceed date was November 30, 2020; and
WHEREAS, The original contract amount was for $7,373,000 and the original contract duration was 400 consecutive calendar days; and
WHEREAS, On January 11, 2022, by Resolution No. 22-0009, the Commission approved an increase of 325 calendar days to the contract duration contingency for a total contract duration limit of up to 765 consecutive calendar days, with no change in contract amount, to permit schedule adjustments necessary for coordination and to complete the work; and WHEREAS, An increase of 365 calendar days to the contract duration contingency is being requested to allow additional time for completing all current contract work, coordinate with private development activities on Minna Street, and continue issuing contract service orders; and WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 14% for this contract, and the contractor committed to a LBE subcontractor participation of 21.47% with its bid submittal; and WHEREAS, Increasing the d uration of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment; and
WHEREAS, The SFPUC will not issue any task orders for work to be performed under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; now, therefore, be it RESOLVED, That this Commission hereby approves an increase of 365 calendar days to the existing contract duration contingency for Contract No. WW -697, As -Needed Main Sewer Replacement No. 8, for a total contract duration contingency amount of up to 1,130 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or the General Manager’s designee, to consider, and, if appropriate, to approve any future modifications to the contract duration for a total contract duration of up to 1,130 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 24, 2023
Secretary, Public Utilities Commission