DEPARTMENT
Infrastructure Division
AGENDA NO.
6a
MEETING DATE
February 14, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Consent Calendar
Contract Manager: Mojgan Yousefkhan
Approve Amendment No. 1 to Contract No. PRO.0144, Capital Project Control Systems Integration and Support Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 1 to Contract No. PRO.0144, Capital Project Control Systems Integration and Support Services , with Westland Management Solutions , Inc. , to provide continued specialized support services utilizing P rimavera-based Pro gram Control system ad ministration and integration tools for San Francisco Public Utilities Commission (SFPUC) capital improvement programs and projects , increasing the agreement by $3,250,000, and extending duration by three years, for a total not -to- exceed amount of $8,000,000 and a total duration of eight years.
Background: On August 25, 2020, by Resolution No. 20-0172, this Commission awarded Contract No. PRO.0144, Capital Project Control Syst ems In tegration and Support Services, in the amount of $4,750,000 and with a duration of five years, to Westland Management Solutions , Inc. (WMS) . This is the first amendment to this Agreement.
The San Francisco Public Utilities Commission (SFPUC) see ks to extend the project/program systems integration services from WMS in order to continue to provide specialized support services utilizing Primavera-based Program Control system administration and integration tools for capital improvement projects in Sewer System Improvement Program, Water Enterprise Capital Improvement Program, and Hetch Hetchy Capital Improvement Program programs, and may also be called upon to provide other related services during the term of the contract.
Description of Scope
of Services:
The work under this agreement consists of:
• Manage and c oordinate project data collection with SFPUC internal stakeholders;
• Integrate project control group’s software system and/or database with existing PUC systems;
• Provide cost controls services;
Agreements: PRO.0144 CAPITAL PROJECT CONTROL SYSTEMS INTEGRATION AND SUPPORT SERVICES Commission Meeting Date: February 14, 2023
• Implement customized dashboards for viewing program/project status; and
• Provide specialized system integration services to s upport PUC’s 10 - Year Capital Plan and its Annual CIP Budget.
Changes to the Agreement:
Amendment No. 1 is being reque sted to increase the agreement amount by $3,250,000 and extend the contract duration by three years, to provide continued specialize d support ser vices utilizing P rimavera-based Pro gram Control system administration and integration tools for SFPUC capital improvement programs and projects , for a total not -to-exceed amount of $8,000,000 and a total agreement duration of eight years.
Result of Inaction: A delay or denial in amending this Agreement will result in decreased tracking of project expenditures and ability to ensure the delivery of capital projects within the established budget and schedule as required.
Budget, Funding
and Costs:
Funding will be available at the time of amendment execution from various SFPUC CIPs and projects, in cluding S ewer System Improvement, Water Enterprise Capital Improvement, and Hetchy Ca pital Improvements program projects.
Original Not-To-Exceed Amount: $4,750,000
Amendment No.1 Requested Amount: $3,250,000
Total Not-To-Exceed Amount $8,000,000
Schedule: Original Duration: Five years
Amendment No. 1 Duration: Three years
Total Duration: Eight years
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Co ntract Monit oring Division (CMD) established subconsulting requirement of 17% Local Bu siness Enterprise ( LBE) participation for this agreement.
Westland Management Solutions committed to an LBE subconsultant participation of 17%, and this amount remains unchanged.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On August 25, 2020, by Resolution 20-0172, this Commission a warded Contract No. PRO.0144, Capital Project Control Systems Integratio n and Support Services , to Westland Management Solutions, Inc. (WMS), to provide specialized support services utilizing Primavera-based Program Control system administration and integration tools for San Francisco Public Utilities Commiss ion (SFPUC) capital improvement programs and pro jects, in the original amount of $4,750,000, and with an original term of five years; and WHEREAS, Amendment No. 1 is being requested to increase the agreement amount by $3,250,000 and extend the agreement duration by three years, to allow WMS to continue to provide specialized support servi ces using Primavera-based Program Control s ystem administration and integration tools for the SFPUC capital improvement programs and projects and other Program Control related services, for a total not-to-exceed amount of $8,000,000, and a total duration of eight years; and
WHEREAS, Contract Monitoring Division (CM D) established a 17% Local Business Enterprise ( LBE) subconsultant participation requirement for th is agreement, and Westland Consulting Solutions committed to an LBE subconsultant participation of 17% and this remains unchanged; now, therefore, be it
RESOLVED, That this Commission hereb y approves Amendment No. 1 to Contract No.
PRO.0144, Capital Project Control Systems Integration and Support Services , with Westland Management Solutions, Inc. to provide specialized support services u tilizing P rimavera-based Program Control s ystem adminis tration and integration tools for SFPUC capital improvement programs and projects and other Program Contr ols related services, increasing the a greement amount by $3,250,000 and extending agreement duration by three years, for a not-to-exceed amount of $8,000,000, and a total duration of eight years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting February 14, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: January 23, 2023
To: Mojgan Yousefkhan, SFPUC
From: Jovi Cuntapay-Vitin, Contract Compliance Officer, CMD
Subject: PUC.PRO.0144 Capital Project Control Systems Integration and Support Services
The SFPUC has requested a modification for the above referenced contract by increasing the contract amount by $ 3,250,000 for a total agreement amount of $ 8,000,000 and extending duration by 3 years, for a total duration of eight (8) years. Per the SFPUC, the scope of work for Modification No.1 consists of managing and coordinating project data collection with SFPUC internal stakeholders; integrating project control group’s software system and/or database with existing PUC systems; providing cost controls services; implementing customized dashboards for viewing program/project s tatus; and providing specialized system integration services to support PUC’s 10-Year Capital Plan and its Annual CIP Budget.
LBE Subconsulting Participation
The LBE subconsulting participation requirement established for this contract is 17%. The LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and modifications. The LBE participation ref lected on the Proposer’s, Westland Management Solutions LLC ’s ( “WMS”), CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
Environmental & Construction
Solutions, Inc.
Date integration, eTime
support
SF LBE-OBE
(Micro)
17.00%
TOTAL 17.00%
WMS did not list any non-LBE firms on CMD Form 2A.
As of January 23, 2023 , WMS invoiced $388,470.00 and expended $365,202.00 . The LBE participation achieved by WMS is as follows:
Subcontractor Scope of Work
Status,
Type and
Size
Credited
LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
Environmental &
Construction
Solutions, Inc.
Date integration,
eTime support
SF LBE-
OBE
(Micro)
17.00% $388,470.00 8.18%
TOTAL 17.00% $388,470.00 8.18%
2 WMS is required to make good f aith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Based on the foregoing and taking into consideration the proposed increase and the original contract amount, WMS informed the CMD that it anticipates m eeting its 17% LBE commitment, as follows:
Going forward, SFPUC and WMS will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and WMS must notify CMD of any changes to the scope of work as well as any changes to information provided t o CMD.
Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Jovi Cuntapay-Vitin at (415) 554-3136 or (650) 273 6352.
Subcontractor Scope of Work
Status,
Type and
Size
Amount
Invoiced To-
Date
Projected LBE
Participation for entire
contract including this
Amendment No. 1
Environmental &
Construction
Solutions, Inc.
Date integration,
eTime support
SF LBE-
OBE (Micro)
$388,470.00 $1,360,000 17.00%
TOTAL
$388,470.00 $1,360,000 17.00%