DEPARTMENT Infrastructure Division AGENDA NO. 6d
MEETING DATE February 14, 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Barbara Palacios
Approve Increase to Construction Cost and Duration Contingencies for WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Summary of
Proposed
Commission
Action:
Approve an increase of $200,000 to the contract cost contingency and an increase of 180 calendar days to the contract duration contingency for Contract No. WD- 2797, San Francisco Westside Recycled Water Pump Station and Reservoir, with JMB Construction to address on-going schedule and cost impacts due to COVID- 19 related delays in equipment and material deliveries, and additional challenges to start-up testing due to lack of a permanent PG&E power source, and to address unanticipated changes through the remainder of the construction effort ; and authorize the General Manager to approve future modifications to the contract for a total contract amount of up to $ 18,396,520 and a total contract duration of up to 1,514 consecutive calendar days (approximately four years and two months).
Background: The San Francisco Westside Recycled Water Project is a key water supply project for the San Francisco Public Utilities Commission (SFPUC ). The primary objectives of the Project are to: (1) create a new recycled water supply of up to two million gallons per day; (2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water.
Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, is one of the four major construction contracts for the overall San Francisco Westside Recycled Water Project, which also includes the construction of approximately 7.7 miles of new recycled water pipeline (Contract No. WD - 2798), the construction of a new recycled water treatment facility within the Oceanside Plant (Contr act No. WD -2776), and the construction of irrigation retrofits in Golden Gate Park and Lincoln Park Golf Course (Contract No. WD - 2852R).
On April 23, 2019, by Resolution No. 19-0078, this Commission awarded Contract No. WD-2797, San Francisco Westside Rec ycled Water Pump Station and Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: February 14, 2023
Reservoir to JMB Construction . The original contract amount was $15,633,200, and the original contract duration was 690 consecutive calendar days.
Description of
Scope of Work:
The contract work is located in Golden Gate Park in San Francisco. The contract work consists of:
• Construction of a buried 840,000- gallon reinforced concrete reservoir and an above-ground pump station.
• The n ew pump station includes vertical turbine pumps, hydropneumatic tanks, associat ed pipelines, valves, ventilation, electrical, and instrumentation and control systems, for a fully operational system. • Yard piping including construction of a pipe manifold to connect the new reservoir to the existing Recreation and Parks Department (RPD) reservoir. • Temporary relocation of RPD’s wood chipping and compost operation to the West End dump.
• New permanent fencing and access gate, with associated site restoration including replanting.
Modifications to
the Contract:
Modification Nos. 1 to 10 increased the contract amount by $1,303,416 and increased the contract duration by 51 consecutive calendar days to address : (1) additional costs associated with unanticipated hazardous materials off -haul and disposal; (2) additional costs for relocation of the RPD chipping operation and modifications to the mower wash station; (3) changes to instrumentation and control hardware and programming; (4) miscellaneous structural, mechanical, architectural, and electrical changes; and (5) delays associated with COVID-19, for a total contract amount of $16,936,616, and a total contract duration of 741 consecutive calendar days.
On June 8, 2021, by Resolution 21-0091, the Commission approved an increase of $500,000 to the existing contract cost contingency and an increase of 275 calendar days to the contract duration contingency, for a total revised contract amount of up to $17,696,520 and a total revised contract duration of up to 1,034 consecutive calendar days.
Modifications Nos. 11 to 13 increased the contract amount by $439,282 and increased the contract duration by 180 consecutive calendar days, to: (1) install a fire system smoke damper; (2) address unforeseen conditions associated with field piping and excavation work; (3) add solenoi d valves; (4) a dd a new communications antenna; (5) address other civil, mechanical and electrical changes in the work; and (6) account for COVID- 19 associated delays, for a total contract amount of $17,375,898 and a total contract duration of 921 consecutive calendar days.
On April 12, 2022, by Resolution 22-0068, the Commission approved an increase of $500,000 to the existing contract cost contingency and an increase of 300 calendar days to the contract duration contingency, for a total contract amount of up to $18,196,520 and a total contract duration of up to 1,334 consecutive calendar days.
Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: February 14, 2023
Modification No. 14 increased the contract amount by $361,218 with no change to the contract duration, to address: (1) installation of temporary power supply; (2) pump disconnect switches; (3) modifications to the fire alarm system; (4) mower wash station modifications; (5) additional pipeline and excavation work due to utility conflicts and other unforesee n conditions, for a total contract amount of $17,737,116, and no change to the contract duration of 921 consecutive calendar days.
Recommended Increase to Contract Duration Contingency
An increase of $200,000 to the existing cost contingency and a n increase of 180 consecutive calendar days to the existing duration contingency are being requested to address on-going schedule and cost impacts due to COVID -19 related delays in equipment and material deliveries, additional challenges to start- up testing due to lack of a permanent PG&E power source, and to provide sufficient contingency to address unanticipated changes through the remainder of the construction effort, for a total contract amount of up to $18,396,520, and a total contr act duration of up to 1,514 consecutive calendar days.
Funding, Budget
and Costs:
Funding: Project No. CUW30201, San Francisco Westside Recycled Water Project. The project ’s funding includes Clean Water State Revolving Fund loan financing of eligible costs as approved by this Commission on July 11, 2017, by Resolution Nos. 17-0155 and 17-0159.
Original Contract Amount: $15,633,200
Original 10% Cost Contingency: $1,563,320
Approved Increase to Cost Contingency: $1,000,000
Requested Additional Cost Contingency: $200,000
Total Revised Contract Cost Limit: $18,396,520
Schedule: Notice-to-Proceed Date: July 1, 2019
Original Contract Duration: 690 consecutive calendar days Original 10% Duration Contingency: 69 calendar days
Approved Increase to Duration Contingency: 575 calendar days Requested Additional Duration Contingency: 180 calendar days Total Revised Contract Duration Limit: 1,514 consecutive calendar days
Environmental
Review:
On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (2008 PEIR) (Case Number 2005.0159E) for the Water System Improvement Program. On September 3, 2015, the San Francisco Planning Commission ce rtified the Final Environmental Impact Report (2015 FEIR) for the San Francisco Westside Recycled Water Project (Project) (Case Number 2008.0091E), which is tiered from the 2008 PEIR. On September 8, 2015, by Resolution Number 15-0187, this Commission approved the Project and, as required by the California Environmental Quality Act (CEQA), adopted findings including a statement of overriding considerations (CEQA Findings) and the Mitigation Monitoring and Reporting Program (MMRP).
On March 25, 2022, the San Francisco Planning Department issued a Minor Project Modification ( March 2022 MPM) to the FEIR for the SFPUC to install 480V temporary power to the pump station from the existing Motor Control Center of the Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: February 14, 2023
SFPUC’s adjacent Central Groundwa ter Well Station and a 750 kW/480V diesel - driven generator in order to enable functional startup and testing of the pump station in the absence of the permanent PG&E power supply , determining that no supplemental environmental review was needed beyond the March 2022 MPM.
The work under Contract Number WD -2797 San Francisco Westside Recycled Water Pump Station and Reservoir is within the scope of the Project authorized under the 2008 PEIR and the 2015 FEIR as modified by the March 2022 MPM.
The 2008 PEIR can be found here: https://sfplanning.org/environmental-review- documents?title=Water+System&field_environmental_review_categ_target_id=2 12&items_per_page=10
The 2015 FEIR, March 2022 MPM, CEQA Findings, MMRP, and Resolution Number 15- 0187 can be found here: https://sfpuc.sharefile.com/d- s73f847d9796c4cc8b47536aeb1c9488d
Compliance with
Chapter 14B:
Local Business
Enterprise
Utilization and
Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division established a 17% Local Business Enterprise (LBE) subcontracting requirement for this contract. The Contractor’s bid committed to 25.17% LBE subcontractor participation.
Result of
Inaction:
A delay or denial approving this increase to cost and duration contingencies will delay completion of contract work, which will delay the delivery of recycled water.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Contract: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: February 14, 2023
Figure – Westside Recycled Water Project
WD-2797 Westside
Recycled Water Pump
Station and Reservoir
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Westside Recycled Water Pump Station and Reservoir is one of the four major construction contracts for the Westside Recycled Water Project, which also includes the construction of approximately 7.7 miles of new recycled water pipeline (Contract No. WD -2798), the construction of a new recycled water treatment facility within the Oceanside Plant (Contract No. WD -2776), and t he construction of irrigation retrofits in Golden Gate Park and Lincoln Park Golf Course (Contract No. WD-2852R).
The purpose of the Westside Recycled Water Project is to: (1) create a new recycled water supply of up to two million gallons per day; (2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water; and
WHEREAS, On April 23, 2019, by Resolution No. 19-0078, this Commission awarded Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, to JMB Construction; and
WHEREAS, The original contract amount was for $15,633,200 and the original contract duration was 690 consecutive calendar days; and
WHEREAS, The construction Contract Notice-to-Proceed date was July 1, 2019; and WHEREAS, On June 8, 2021, by Resolution 21- 0091, the Commission approved a n increase of $500,000 to the existing contract cost contingency and an increase of 275 calendar days to the contract duration contingency, for a total revised contract amount of up to $17,696,520 and a total revised contract duration of up to 1,034 consecutive calendar days; and WHEREAS, On April 12, 2022, by Resolution 22- 0068, the Commission approved a n increase of $500,000 to the existing contract cost contingency and an increase of 300 calendar days to the contract duration contingency, for a total contract amount of up to $18,196,520 and a total contract duration of up to 1,334 consecutive calendar days; and WHEREAS, Staff recommends an increase of $200,000 to the contract cost contingency and an increase of 180 calendar days to the contract duration contingency to address on-going schedule and cost impacts due to COVID-19 related delays in equipment and material deliveries, and additional challenges to start-up testing due to lack of a permanent PG&E power source, and to provide sufficient time to address unanticipated changes through the remainder of the construction effort; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise 17% (LBE) subcontracting participation for this contract, and the contractor committed to a 25.17% LBE subcontractor participation in its bid submittal; and WHEREAS, On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (2008 PEIR) (Case Number 2005.0159E) for the Water System Improvement Program and on September 3, 2015 certified the Final Environmental Impact Report (2015 FEIR) for the San Francisco Westside Recycled Water Project (Project) (Case Number 2008.0091E), which is tiered from the 2008 PEIR; and
WHEREAS, On September 8, 2015, by Resolution Number 15- 0187, this Commission approved the Project and, as required by the California Environmental Quality Act (CEQA), adopted findings including a statement of overriding considerations (CEQA Findings) and the Mitigation Monitoring and Reporting Program (MMRP); and WHEREAS, On March 25, 2022, the San Francisco Planning Department issued a Minor Project Modification (March 2022 MPM) to the FEIR for the SFPUC to install 480V temporary power to the pump station from the existing Motor Control Center of the SFPUC’s adjacent Central Groundwater Well Station and a 750 kW/480V diesel -driven generator in order to enable functional startup and testing of the pump station in the absence of the permanent PG&E power supply, determining that no supplemental environmental review was needed beyond the March 2022 MPM; and
WHEREAS, The work under Contract Number WD -2797 San Francisco Westside Recycled Water Pump Station and Reservoir is within the scope of the Project authorized under the 2008 PEIR and the 2015 FEIR as modified by the March 2022 MPM; and
WHEREAS, The San Francisco Planning Department is the custodian of records, located in the files for Case Number 2005.0159E (2008 PEIR) and Case Number 2008.0091E (2015 FEIR) at 49 Sout h Van Ness Avenue, Suite 1400, San Francisco, California , 94103, which have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS, This Commission has reviewed and considered the information contained in the 2008 PEIR and 2015 FEIR as modified by the March 2022 MPM, the CEQA Findings and MMRP contained in Resolution Number 15 -0187, and all written and oral information provided by the San Francisco Planning Department, the public, relevant public agencies, SFPUC staff and other experts, and the administrative files for the Project; now, therefore, be it RESOLVED, This Commission finds that the record as a whole is adequate for its use as the decision –making body for the Project and incorporates the CEQA F indings and MMRP contained in Resolution Number 15-0187 by this reference thereto as though set forth in this Resolution; and be it
FURTHER RESOLVED, This Commission further finds that since the 2008 PEIR and the 2015 FEIR as modified by the March 2022 MPM were finalized, there have been no substantial Project changes and no substantial changes in Project circumstances that would require major revisions to them due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in them; and be it FURTHER RESOLVED, That this Commission hereby approves an increase of $200,000 to the existing contract cost contingency and an increase of 180 calendar days to the existing contract duration contingency for Contract No. WD -2797, San Francisco Westside Recycled Water Pump Station and Reservoir, for a total contract cost contingency of up to $2,763,320 and contract duration contingency of 824 consecutive calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager or the General Manager’s designee to consider and, if appropriate, to approve any future modifications to the contract amount for a total contract amount of up to $18,396,520, and a total contract duration of up to 1,514 consecutive calendar days.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 14, 2023.
Secretary, Public Utilities Commission