DEPARTMENT Infrastructure
AGENDA NO.
6g
MEETING DATE
February 14, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout: Consent Calendar
Contract Manager: Ryan Freeborn
Accept the Work and Authorize Final Payment for Contract No.WD-2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court
Summary of Proposed
Commission Action:
Accept work performed by Cratus, Inc. under Contract No. WD-2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court, for a total contract amount of $3,961,427, and with a total contract duration of 417 consecutive calendar days (approximately one year and two months); and authorize final payment to the contractor.
Background: To ensure reliable water deliver y within the City and County of San Francisco, the San Francisco Public Utilities Commission (SFPUC) required the replacement of approximately 7,400 linear
feet of ductile iron water
conveyance pipe and 2,600 linear feet of ancillary water service pipe, construction of curb ramps, and restoration of pavement in specified locations.
On August 25, 2020, by Resolution No. 20- 0175, the Commission awarded Contract No. WD-2842, 8- Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court , to Cratus, Inc. The original contract amount was $ 3,891,709 and the original contract duration was 436 consecutive calendar days.
Description of Scope
of Work:
The contract work was located on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale Avenue to Sherwood Court in San Francisco, California . The work under thi s contract consisted of:
• Installation of approximately 7,400 linear feet of 4-inch, 6-inch, and 8- inch diameter ductile iron pipe, and 2,600 linear feet of ancillary 1-inch and 2-inch diameter copper water service pipe; and
• Pavement restoration, curb ramp construction, and drainage Contract: WD-2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court Commission Meeting Date: February 14, 2023
improvements.
Changes to the
Contract under
Modification(s):
Modification Nos. 1 to 6 increased the contract amount by $ 69,718 and decreased the contract duration by 19 consecutive calendar days for installation of controlled density fill within the pipeline trench for all work on Casitas Avenue from Yerba Buena Avenue and Hazelwood Avenue to Landsdale Avenue, transportation and disposal of unsuitable excavated soils , importation of soil backfill, revised curb ramp drawings , and adjustment of final contract work quantities, for a total contract amount of $3,961,427, and a total contract duration of 417 consecutive calendar days.
Budget & Costs: Funding: SFPUC Water Enterprise, Local Conveyance/Distribution System Program; San Francisco Public Works Street Resurfacing Program; and San Francisco Municipal Transportation Agency (SFMTA) Sustainable Streets Program (see note on funding below)
Original Award Amount: $3,891,709
Modification Nos. 1 to 6 Amount: $69,718
Total Revised Contract Amount: $3,961,427
Funding was provided based on the final contract amount by the SFPUC, Public Works, and SFMTA, as follows:
DEPARTMENT FUNDING SOURCE AMOUNT
SFPUC
Water Enterprise
Project No. 10032578
Local Conveyance/Distribution
System Program
$3,684,535
Public Works Street Resurfacing Program $121,892
SFMTA Sustainable Streets Program $155,000
CONTRACT TOTAL $3,961,427
Schedule: Notice-to-Proceed Date: February 8, 2021
Original Duration: 436 consecutive calendar days
Modification Nos. 1 to 6 Duration: (-19) consecutive calendar days Total Final Contract Duration: 417 consecutive calendar days
Compliance With
Chapter 14B: Local
Business Enterprise
And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) goal of 20% for this contract. The contractor committed to a LBE participation of 22.76% with its bid submittal. The CMD has determined that that the contractor complied with its LBE subcontracting goal by achieving a final LBE participation of 32.76%.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Contract: WD-2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court Commission Meeting Date: February 14, 2023
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, To ensure reliable water deliver y within the City and County of San Francisco, the San Francisco Public Utilities Commission (SFPUC) required the replacement of approximately 7,400 linear feet of ductile iron water conveyance pipe and 2,600 linear feet of ancillary water service pipe, construction of curb ramps, and restoration of pavement in specified locations; and
WHEREAS, On March 26, 2020, the SFPUC advertised Contract No. WD-2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court; and WHEREAS, On August 25, 2020, by Resolution No. 20- 0175, this Commission awarded Contract No. WD -2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court, in the amount of $3,891,709, to the responsible bidder that submitted the lowest responsive bid, Cratus, Inc.; and
WHEREAS, Cratus, Inc. has completed its work under Contract No. WD -2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court; and WHEREAS, February 8, 2021, was t he construction contract Notice To Proceed date, with an original schedule of 436 consecutive calendar days , and the contractor completed the work in 417 consecutive calendar days on March 31, 2022; and WHEREAS, The original contract amount was for $3,891,709 and the original contract duration was 436 consecutive calendar days; and
WHEREAS, Modification Nos . 1 to 6 increased the contract amount by $69,718 for installation of controlled density fill within the pipeline trench for all work on Casitas Avenue from Yerba Buena Avenue and Hazelwood Avenue to Landsdale Avenue; transportatio n and disposal of unsuitable excavated soils; import ation of soil backfill; revised curb ramp drawings; and adjustment of final contract work , increasing the contract amount to $3,961,427, and decreasing the contract duration by 19 consecutive calendar days for a total contract duration of 417 consecutive calendar days; and
WHEREAS, The Contract Monitoring Division has determined that the contractor complied with the established Local Business Enterprise (LBE) subcontracting goal of 20% for this contract by achieving a final LBE participation of 32.76%; and WHEREAS, Funds are available from SFPUC Water Enterprise Project No. 10032578 Local Conveyance/Distribution System Program ; San Francisco Public Works Street Resurfacing Program; and San F rancisco Municipal Transportation Agency Sustainable Streets Program; now, therefore, be it
RESOLVED, That this Commission he reby accepts work performed by Cratus, Inc. for Contract No. WD -2842, 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court, for a total contract amount of $3,961,427, and with a total contract duration of 417 consecutive calendar days; and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 14, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
GENERAL SERVICES AGENCY
CONTRACT MONITORING DIVISION
Date: October 14, 2022
To: Daniel Chen, PUC
Ryan Freeborn, PUC
From: Linda Rainaldi, CMD
Subject: Closeout Review for WD-2842 8-Inch Ductile Iron Water Main Replacement on Casitas Avenue from Lansdale Avenue to Yerba Buena Avenue and on Dalewood Way from Lansdale to Sherwood Court
The Contract Monitoring Division (“CMD”) has determined that Cratus, Inc. (“Cratus”) complied with the LBE subcontracting requirements associated with this project.
At the time the project was advertised, CMD established an LBE subcontracting requirement of 20%.
Cratus’ Subcontractor List (Section 00 43 36) reflected an LBE subcontracting participation of 22.76%.
Cratus was awarded the contract in the amount of $3,891,709.00, which after five (5) change order was increased for a total amount of $3,961,427.64. Cratus’ LBE subcontracting participation at closeout is as follows:
Firm Scope of
Work
LBE
Status
Original Credited
Contract Participation
Final Credited Contract
Participation
RK Engineering Concrete
Work
SF LBE-
OBE
(micro)
$450,000.00 11.56% $679,790.75 17.16%
Ronan
Construction,
Inc.
Grinding
& Paving
SF LBE-
OBE
(micro)
$416,000.00 10.69% $577,412.50* 14.76%
Hernandez
Engineering
Traffic
Control
SF LBE-
MBE
(micro)
$20,000.00 0.51% $72,787.64 1.84%
TOTAL LBE Subcontractor
Participation $886,000.00 22.76% $1,346,190.89 32.76%
* Ronan Construction’s total subcontract amount equals $593,612,50. Per the CMD Form 8, RCI further subcontracted out to Delta Grinding, a non-LBE firm, $16,200; and Crana Trucking, an LBE firm, $52,651.80. Per Attachment 1, the second tier non-LBE work cannot be credited towards RCI’s total subcontracting participation credit and as a result, was deducted from Ronan’s total available LBE subcontracting credit, leaving a total LBE credit of $577,412.50; as shown above.
Based on the foregoing, CMD concurs with the closeout of the contract. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 551-4335.