DEPARTMENT
Wastewater Enterprise
AGENDA NO.
6b
MEETING DATE
February 14, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Consent Calendar
Contract Manager: Pauson Yun
Approve Amendment No. 1 to Contract Nos. PRO.0054.A, PRO.0054.B, and PRO.0054.C, As-Needed Wastewater and Stormwater Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 1 to Contract Nos. PRO.0054.A-C, As - Needed Wastewater and Stormwater Services, with AECOM/Lotus, Joint Venture (JV) (PRO.0054.A), Brown and Caldwell/SRT, JV (PRO.0054.B), and Hazen and Sawyer /Avila and Asso ciates, JV (PRO.0054.C), increasing each contract by $2,000,000, and extending the duration of each Contract by two years and two months, for a total not-to-exceed amount of $7,000,000 and a tota l durat ion of seven years and two months for each contract.
Background: On December 11, 2018, by Resolution No. 18-0198, this Commission awarded Contract Nos. PRO.0054.A-C, As -Needed Wastewater and Stormwater Services, each with an amount not to exceed $5,000,000, and each with a dur ation of five years, to AECOM/Lotus, JV(AECOM) (PRO.0054.A), Brown and Caldwell/SRT , JV (Brown & Caldwell ) (PRO.0054.B), and Hazen and Sawyer /Avila and Associates, JV (Hazen and Sawyer) (PRO.0054.C).
Description of Scope
of Services:
The work un der these contracts consists of professional and technical tasks in the following service categories:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater
Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
Contract: PRO.0054.A, PRO.0054.B, and PRO.0054.C, As-Needed Wastewater and Stormwater Services Commission Meeting Date: February 14, 2023
Changes to the Contracts under Amendment(s):
Amendment No. 1: Staff recommends increasing each contract amount by $2,000,000 and extending the duration of each contract by two years and two months to provide for a continuation of services such as re gulatory c ompliance and green infrastructure project development.
Budget & Costs: Funding: Funds f or these contracts have been allocated from Wastewater Enterprise operating and capital budgets.
Original Not-to-Exceed Amount: $5,000,000 (per contract) Amendment No. 1 Amount: $2,000,000 (per contract)
Total Not-To-Exceed Amount: $7,000,000 (per contract)
Schedule: Original Duration: Five years (per contract)
Amendment No. 1 Duration: Two years and two months (per contract)
Total Duration: Seven years and two months (per contract)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subconsulting participation requirement of 16% for these contracts.
AECOM, Brown & Caldwell, and Hazen and Sawyer each has agreed to LBE participation of 22.48% , 17.86%, and 20%, respectively, and these amounts remain unchanged.
Recommendation: San Francisco Public Utilities Commission staff recommends that the Commission adopt the attached resolution.
Attachment(s): 1. CMD Memoranda
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On December 11 , 2018, by Resolution No. 1 8-0198, this Commission awarded Contract Nos. PRO.0054.A-C, As-Needed W astewater and S tormwater Services , and authorized the General Manager of the San Francisco Public Utilities Commission (SFPUC) to execute three professional services contracts, each with an amount not to exceed $5,000,000, and each with a duration of five years, with AECOM/Lotus, JV (AECOM) (PRO.0054.A), Brown and Caldwell/SRT, JV (Brown & Caldwell ) (PRO.0054.B), and Hazen and S awyer/Avila and Associates, JV (Hazen and Sawyer) (PRO.0054.C); and
WHEREAS, Staff recommends Amendment No. 1 to increase each contract by $2,000,000, and extend the duration of each c ontract by two years and two months, to continue to provide services such as regulatory compliance and green infrastructure project d evelopment, increasing the total not -to-exceed amount of each contract to $ 7,000,000 and extending the duration of each contract to seven years and two months; and WHEREAS, The Contract Monitoring Division established a Lo cal Business Enterprise (LBE) subconsultant requirement of 16% for these contracts, and AECOM, Brown & Caldwell, and Hazen and Sawyer committed to a LBE participation of 22.48% , 17.86% , and 20% , respectively, and these amounts remain unchanged; and
WHEREAS, Funds for th ese contracts are available from Wastewater En terprise operating and capital budgets; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Contract Nos.
PRO.0054.A-C, As -Needed Wastewater and Storm water Services, with AECOM/Lotus, JV (PRO.0054.A), Brown and Caldwell/SRT, JV (PRO.0054.B), and Hazen and Sawyer/Avila and Associates, JV (PRO.0054.C), to continue to provide services such as regulatory compliance and green infrastructure project development; and be it
FURTHER RESOLVED, That this Com mission authorizes the General Manager to execute t hese amendments, increasing each c ontract amount by $2,000,000 and extending the duration of each contract by two years and two months , for a tot al no t-to-exceed amount of $7,000,000 for each contract, and a total duration of seven years and two months for each contract.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 14, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: January 19, 2023
To: Matthew Braun, SFPUC
Pauson Yun, SFPUC
From: Kate Svyatets, CMD
Subject: CMD Modification #1: PRO.0054.A -- As-Needed Wastewater and Stormwater Services
The SFPUC has requested an amendment/modification for the above referenced contract by increasing the contract amount by $2,000,000 for a total agreement amount of $7,000,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of professional and technical tasks in the following service categories:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 16%.1 The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders, and modifications. The Micro/Small-LBE participation reflected on the Proposer’s, AECOM/Lotus JV’s CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type and
Size
LBE Credited
Participation
AEW Engineering, Inc. Hazardous waste, Scope Cat. E SF LBE-MBE (Micro) 1.00%
Bello & Associates, Structure
Engineers Structural Engineering, Scope Cat A SF LBE-WBE (Micro) 1.50%
Bionic Landscape Inc Landscape Architecture, Scope Cat
B
SF LBE-OBE
(Micro) 1.50%
InkeDesign Consulting LLC Computer Graphic & Graphic Art Branding & Marketing, Scope Cat H
SF LBE-WBE
(Micro) 1.25%
1 The 16% subconsulting requirement was established in consideration of the availability of LBEs for the scope of work.
2 M Lee Corporation Construction Management Cost Est,
Scope Cat. D
SF LBE-MBE
(Small) 1.75%
NBA Engineering, Inc Mechanical Engineering, Scope Cat.
A
SF LBE-WBE
(Micro) 1.50%
Noise 13 Computer Graphic & Graphic Art
Branding, Scope Cat A
SF LBE-WBE
(Micro) 1.00%
Robert Y. Chew Geotechnical Geotechnical Engineering, Scope Cat. A
SF LBE-MBE
(Micro) 1.75%
RC Design Collaborative LLC
DBA Sitelab Urban Studio
Community relations, public affairs,
computer graphics, Scope Cat C & H
SF LBE-WBE
(Micro) 1.25%
Telamon Engineering
Consultant, Inc.
Surveying, Scope Cat. A:
Wastewater Services
SF LBE-WBE
(Micro) 1.00%
Silvestrum Climate
Associates (later, Pathways
Climate Institute LLC)
Environmental Advisory Services
Climate Change services Scope Cat
B
SF LBE-WBE
(Micro) 1.50%
Leal Advisors LLC DBA Urban
Water Works
Environmental Advising, Scope Cat
A&C
SF LBE-WBE
(Micro) 1.00%
TOTAL 16.00%
As of January 12, 2023, AECOM/Lotus JV invoiced $2,716,933.60. The Micro/Small-LBE participation achieved by AECOM/Lotus JV to date is as follows:
Subcontractor Scope of Work Status, Type
and Size
Credited
Original LBE
Participation
LBE Participation To-Date
(NOT including
Amendment No. 1)
Invoiced
AEW Engineering,
Inc.
Hazardous waste, Scope
Cat. E
SF LBE-MBE
(Micro) 1.00% $0.00 0.00%
Bello & Associates,
Structure Engineers
Structural Engineering,
Scope Cat A
SF LBE-WBE
(Micro) 1.50% $0.00 0.00%
Bionic Landscape Inc Landscape Architecture,
Scope Cat B
SF LBE-OBE
(Micro) 1.50% $208,971.39 7.69%
InkeDesign
Consulting LLC
Computer Graphic &
Graphic Art Branding &
Marketing, Scope Cat H
SF LBE-WBE
(Micro) 1.25% $0.00 0.00%
M Lee Corporation
Construction
Management Cost Est,
Scope Cat. D
SF LBE-MBE
(Small) 1.75% $0.00 0.00%
NBA Engineering, Inc Mechanical Engineering,
Scope Cat. A
SF LBE-WBE
(Micro) 1.50% $0.00 0.00%
Noise 13
Computer Graphic &
Graphic Art Branding,
Scope Cat A
SF LBE-WBE
(Micro) 1.00% $0.00 0.00%
Robert Y. Chew
Geotechnical
Geotechnical Engineering,
Scope Cat. A
SF LBE-MBE
(Micro) 1.75% $0.00 0.00%
RC Design
Collaborative LLC
DBA Sitelab Urban
Studio
Community relations,
public affairs, computer
graphics, Scope Cat C & H
SF LBE-WBE
(Micro) 1.25% $0.00 0.00%
Telamon Engineering
Consultant, Inc.
Surveying, Scope Cat. A:
Wastewater Services
SF LBE-WBE
(Micro) 1.00% $0.00 0.00%
3 Pursuant to communication between AECOM/Lotus JV, due to the As-Needed nature of this contract, some of the listed LBE subconsultants above have not yet been utilized to date, because the LBE scopes of services have not yet been requested by the SFPUC. As such, M Lee Corporation, Pathways Climate Institute LLC, and Sitelab Urban Studio are already included in a current task order and/or upcoming task orders.
However, the LBE scopes that were requested by the SFPUC resulted in greater participation for the following originally listed LBE subconsultant -- Bionic Landscape Inc. -- in its respective disciplines.
To recover and maximize LBE subparticipation on this project, AECOM/Lotus JV has added four new LBEs: Coord LLC, CTS International Corp, InCommon LLC, and Joe Hill Consulting Engineers.
Based on the foregoing and taking into consideration the proposed increase and the original contract amount, AECOM/Lotus JV confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants, as well as to the added LBEs. AECOM/Lotus JV informed the CMD that it anticipates meeting its Micro/Small-LBE commitment, as follows:
Silvestrum Climate
Associates (later,
Pathways Climate
Institute LLC)
Environmental Advisory
Services Climate Change
services Scope Cat B
SF LBE-WBE
(Micro) 1.50% $0.00 0.00%
Leal Advisors LLC
DBA Urban Water
Works
Environmental Advising,
Scope Cat A&C
SF LBE-WBE
(Micro) 1.00% $16,560.00 0.61%
Coord LLC Regulatory support SF LBE-WBE
(Micro) -- $0.00 0.00%
CTS International
Corp
Workforce Development
and Competency-Based
Training
SF LBE-MBE
(Micro) -- $53,760.00 1.98%
InCommon LLC Urban Planning SF LBE-WBE
(Micro) -- $0.00 0.00%
Joe Hill Consulting
Engineers
Records Management,
Construction
Management
SF LBE-OBE
(Micro) -- $106,883.00 3.93%
TOTAL 16.00% $386,174.39 14.21%
Subcontractor Scope of Work Status, Type
and Size
Projected LBE Participation
for entire contract including
this Amendment No. 1
AEW Engineering, Inc. Hazardous waste, Scope Cat. E SF LBE-MBE (Micro) $70,000.00 1.00%
Bello & Associates,
Structure Engineers
Structural Engineering, Scope
Cat A
SF LBE-WBE
(Micro) $105,000.00 1.50%
Bionic Landscape Inc Landscape Architecture, Scope
Cat B
SF LBE-OBE
(Micro) $208,971.39 2.99%
InkeDesign Consulting LLC
Computer Graphic & Graphic Art
Branding & Marketing, Scope
Cat H
SF LBE-WBE
(Micro) $87,500.00 1.25%
M Lee Corporation Construction Management Cost
Est, Scope Cat. D
SF LBE-MBE
(Small) $122,500.00 1.75%
NBA Engineering, Inc Mechanical Engineering, Scope
Cat. A
SF LBE-WBE
(Micro) $105,000.00 1.50%
4 LBE Joint Venture Participation
Additionally, as a recipient of a 7.5% Joint Venture/LBE Rating Bonus, Lotus, as the LBE JV Partner, is to perform at least 40% of the total joint venture Prime-level work. The joint venture Prime participation split to date is as follows:
Firm Status, Type
and Size
Original Credited
Participation
JV Prime Participation To-Date
(not including Amendment No. 1)
AECOM Technical Services Inc Non-LBE 60% 17%
Sustainable Watershed Designs Inc
DBA Lotus Water
SF LBE-OBE
(Micro) 40% 83%
TOTAL 100% 100%
Going forward, SFPUC staff and AECOM/Lotus JV will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE Ordinance and requirements, the SFPUC and AECOM/Lotus JV must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject amendment/modification.
Should you have any questions, please contact me at 415-551-4335.
Noise 13 Computer Graphic & Graphic Art
Branding, Scope Cat A
SF LBE-WBE
(Micro) $70,000.00 1.00%
Robert Y. Chew
Geotechnical
Geotechnical Engineering, Scope
Cat. A
SF LBE-MBE
(Micro) $122,500.00 1.75%
RC Design Collaborative
LLC DBA Sitelab Urban
Studio
Community relations, public
affairs, computer graphics,
Scope Cat C & H
SF LBE-WBE
(Micro) $87,500.00 1.25%
Telamon Engineering
Consultant, Inc.
Surveying, Scope Cat. A:
Wastewater Services
SF LBE-WBE
(Micro) $70,000.00 1.00%
Silvestrum Climate
Associates (later, Pathways
Climate Institute LLC)
Environmental Advisory Services
Climate Change services Scope
Cat B
SF LBE-WBE
(Micro) $105,000.00 1.50%
Leal Advisors LLC DBA
Urban Water Works
Environmental Advising, Scope
Cat A&C
SF LBE-WBE
(Micro) $70,000.00 1.00%
Coord LLC Regulatory support SF LBE-WBE
(Micro) $114,000.00 1.63%
CTS International Corp Workforce Development and
Competency-Based Training
SF LBE-MBE
(Micro) $53,760.00 0.77%
InCommon LLC Urban Planning SF LBE-WBE
(Micro) $75,000.00 1.07%
Joe Hill Consulting
Engineers
Records Management,
Construction Management
SF LBE-OBE
(Micro) $106,883.00 1.53%
TOTAL $1,573,614.39 22.48%
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: January 19, 2023
To: Matthew Braun, SFPUC
Pauson Yun, SFPUC
From: Kate Svyatets, CMD
Subject: CMD Modification #1: PRO.0054.B -- As-Needed Wastewater and Stormwater Services
The SFPUC has requested an amendment/modification for the above referenced contract by increasing the contract amount by $2,000,000 for a total agreement amount of $7,000,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of professional and technical tasks in the following service categories:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 16%.1 The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders, and modifications. The Micro/Small-LBE participation reflected on the Proposer’s, Brown and Caldwell/SRT JV’s, CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
Acumen Industrial Hygiene,
Inc. Health and Safety Services SF LBE-OBE
(Micro) 0.50%
AEW Engineering, Inc.
Hazardous Materials and Waste Management;
Site Assessments; Soil and Ground Water
Sampling and Testing
SF LBE-MBE
(Micro) 5.00%
BASE Landscape
Architecture Landscape Architectural Evaluations SF LBE-WBE (Micro) 0.50%
1 The 16% subconsulting requirement was established in consideration of the availability of LBEs for the scope of work.
2 Benjamini Associates BMPS and natural Treatment Analysis SF LBE-OBE (Micro) 0.50%
Geotechnical Consultants,
Inc Geological and Geotechnical SF LBE-MBE
(Small) 2.50%
Gestalt Graphics Graphics and Technical Editing SF LBE-WBE (Micro) 0.50%
Joe Hill Consulting
Engineers Stormwater Rates and Fees SF LBE-OBE
(Micro) 1.00%
Next Steps Marketing Stakeholder Communications Strategies SF LBE-WBE (Micro) 0.50%
Noise 13 Branding SF LBE-WBE
(Micro) 1.00%
Otis Institute Health and Safety Services SF LBE-OBE
(Micro) 0.50%
Pacific Engineering &
Construction, Inc. Water Quality Monitoring SF LBE-OBE
(Micro) 0.50%
Public Policy Collaboration Stakeholder Communications Strategies SF LBE-OBE (Micro) 0.50%
Saylor Consultants, Inc. Cost Estimating SF LBE-WBE
(Small) 1.00%
Stevens & Associates Condition Assessments: Cost Estimating SF LBE-MBE (Micro) 0.50%
Telamon Engineering
Consultants, Inc. Surface and Photogrammetric Surveying SF LBE-WBE (Micro) 0.50%
Vibro-Acoustic Consultants Acoustical and Vibration Analysis SF LBE-MBE (Small) 0.50%
TOTAL 16.00%
As of January 18, 2023, Brown and Caldwell/SRT JV reported that it invoiced $2,446,464. The Micro/Small-LBE participation achieved by Brown and Caldwell/SRT JV to date is as follows:
Subcontractor Scope of Work Status, Type
and Size
Credited
Original LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Acumen Industrial
Hygiene, Inc. Health and Safety Services SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
AEW Engineering,
Inc.
Hazardous Materials and
Waste Management; Site
Assessments; Soil and Ground
Water Sampling and Testing
SF LBE-MBE
(Micro) 5.00% $0.00 0.00%
BASE Landscape
Architecture
Landscape Architectural
Evaluations
SF LBE-WBE
(Micro) 0.50% $0.00 0.00%
Benjamini
Associates
BMPS and natural Treatment
Analysis
SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
Geotechnical
Consultants, Inc
(later, ENGEO)
Geological and Geotechnical SF LBE-MBE
(Small) 2.50% $94,049.00 3.84%
Gestalt Graphics Graphics and Technical Editing SF LBE-WBE (Micro) 0.50% $0.00 0.00%
Joe Hill Consulting
Engineers Stormwater Rates and Fees SF LBE-OBE
(Micro) 1.00% $140,666.00 5.75%
3 Pursuant to communication between Brown and Caldwell/SRT JV, due to the As-Needed nature of this contract, some of the listed LBE subconsultants (Acumen Industrial Hygiene, Inc.; AEW Engineering, Inc.; BASE Landscape Architecture; Gestalt Graphics; Next Steps Marketing; Otis Institute; Public Policy Collaboration; Stevens & Associates) have not yet been utilized to date, because the LBE scopes of services have not yet been requested by the SFPUC.
However, the LBE scopes that were requested by the SFPUC resulted in greater participation for the following LBE subconsultants -- Geotechnical Consultants, Inc (later, ENGEO); Joe Hill Consulting Engineer; and Noise 13 -- in their respective disciplines.
Per Brown and Caldwell/SRT JV, Pacific Engineering & Construction, Inc. did not respond when offered work on this project. Additionally, another LBE subconsulant, Benjamini Associates is not in business.
To recover and maximize LBE subparticipation on this project, Brown and Caldwell /SRT JV has added a new LBE CTS International Corp.
Based on the foregoing and taking into consideration the proposed increase and the original contract amount, Brown and Caldwell/SRT JV confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants, as well as to the added LBE. Brown and Caldwell/SRT JV informed the CMD that it anticipates meeting its Micro/Small-LBE commitment, as follows:
Next Steps
Marketing
Stakeholder Communications
Strategies
SF LBE-WBE
(Micro) 0.50% $0.00 0.00%
Noise 13 Branding SF LBE-WBE
(Micro) 1.00% $121,996.00 4.99%
Otis Institute Health and Safety Services SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
Pacific Engineering
& Construction,
Inc.
Water Quality Monitoring SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
Public Policy
Collaboration
Stakeholder Communications
Strategies
SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
Saylor Consultants,
Inc. Cost Estimating SF LBE-WBE
(Small) 1.00% $0.00 0.00%
Stevens &
Associates
Condition Assessments: Cost
Estimating
SF LBE-MBE
(Micro) 0.50% $0.00 0.00%
Telamon
Engineering
Consultants, Inc.
Surface and Photogrammetric
Surveying
SF LBE-WBE
(Micro) 0.50% $10,030.00 0.41%
Vibro-Acoustic
Consultants
Acoustical and Vibration
Analysis
SF LBE-MBE
(Small) 0.50% $1,916.00 0.08%
CTS International
Corp
Staff/Team Training and
Development; Workforce
Development
SF LBE-MBE
(Micro) -- $0.00 0.00%
TOTAL 16.00% $368,657.00 15.07%
4 Subcontractor Scope of Work Status, Type
and Size
Projected LBE Participation
for entire contract including
this Amendment No. 1
Acumen Industrial
Hygiene, Inc. Health and Safety Services SF LBE-OBE
(Micro) $35,000.00 0.50%
AEW Engineering, Inc.
Hazardous Materials and Waste
Management; Site Assessments; Soil
and Ground Water Sampling and
Testing
SF LBE-MBE
(Micro) $350,000.00 5.00%
BASE Landscape
Architecture Landscape Architectural Evaluations SF LBE-WBE (Micro) $35,000.00 0.50%
Benjamini Associates BMPS and natural Treatment
Analysis
SF LBE-OBE
(Micro) $25,200.00 0.36%
Geotechnical
Consultants, Inc (later,
ENGEO)
Geological and Geotechnical SF LBE-MBE
(Small) $175,000.00 2.50%
Gestalt Graphics Graphics and Technical Editing SF LBE-WBE (Micro) $35,000.00 0.50%
Joe Hill Consulting
Engineers Stormwater Rates and Fees SF LBE-OBE
(Micro) $70,000.00 1.00%
Next Steps Marketing Stakeholder Communications
Strategies
SF LBE-WBE
(Micro) $35,000.00 0.50%
Noise 13 Branding SF LBE-WBE
(Micro) $70,000.00 1.00%
Otis Institute Health and Safety Services SF LBE-OBE
(Micro) $35,000.00 0.50%
Pacific Engineering &
Construction, Inc. Water Quality Monitoring SF LBE-OBE
(Micro) $35,000.00 0.50%
Public Policy
Collaboration
Stakeholder Communications
Strategies
SF LBE-OBE
(Micro) $35,000.00 0.50%
Saylor Consultants,
Inc. Cost Estimating SF LBE-WBE
(Small) $70,000.00 1.00%
Stevens & Associates Condition Assessments: Cost
Estimating
SF LBE-MBE
(Micro) $35,000.00 0.50%
Telamon Engineering
Consultants, Inc.
Surface and Photogrammetric
Surveying
SF LBE-WBE
(Micro) $35,000.00 0.50%
Vibro-Acoustic
Consultants Acoustical and Vibration Analysis SF LBE-MBE (Small) $35,000.00 0.50%
CTS International Corp
Staff/Team Training and
Development; Workforce
Development
SF LBE-MBE
(Micro) $140,000.00 2.00%
TOTAL $1,250,200.00 17.86%
LBE Joint Venture Participation
Additionally, as a recipient of a 7.5% Joint Venture/LBE Rating Bonus, SRT Consultants, as the LBE JV Partner, is to perform at least 40% of the total joint venture Prime-level work. The joint venture Prime participation split to date is as follows:
5 Firm Status, Type and Size Original Credited
Participation
JV Prime Participation To-Date
(not including Amendment No.
1)
Brown and Caldwell Non-LBE 60% 60%
SRT Consultants SF LBE-WBE (Small) 40% 40%
TOTAL 100% 100%
Going forward, SFPUC staff and Brown and Caldwell/SRT JV will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE Ordinance and requirements, the SFPUC and Brown and Caldwell/SRT JV must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject amendment/modification.
Should you have any questions, please contact me at 415-551-4335.
London N. Breed, Mayor
Carmen Chu, City Administrator
Romulus Asenloo, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310 Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: January 19, 2023
To: Matthew Braun, SFPUC
Pauson Yun, SFPUC
From: Kate Svyatets, CMD
Subject: CMD Modification #1: PRO.0054.C -- As-Needed Wastewater and Stormwater Services
The SFPUC has requested an amendment/modification for the above referenced contract by increasing the contract amount by $2,000,000 for a total agreement amount of $7,000,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of professional and technical tasks in the following service categories:
• Wastewater Services;
• Stormwater Services;
• Operational Strategy Services;
• Asset Management Services;
• Environmental/Regulatory Compliance for Wastewater Operations, Hazardous Materials and Waste Services;
• Health and Safety Services;
• Coastal Protection, Sedimentation and Erosion Analysis; • Branding Strategy and Marketing; and
• Emergency Planning, Technical Assistance and Training Support.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 16%.1 The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders, and modifications. The Micro/Small-LBE participation reflected on the Proposer’s, Hazen and Sawyer/Avila JV’s, CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type and Size LBE Credited Participation
SCA Environmental, Inc. Health and Safety SF LBE-MBE (Small) 3.00% Noise 13 Branding SF LBE-WBE (Micro) 4.00%
Stevens and Associates Landscape Architects SF LBE-MBE (Micro) 1.00% Geotechnical Consultants, Inc
(later, ENGEO) Geotechnical Engineering SF LBE-MBE (Small) 4.00% RDJ Enterprises LLC Community Benefits SF LBE-MBE (Micro) 1.00% Meridian Surveying Engineering
Inc Survey SF LBE-OBE (Small) 1.50%
Vibrasure Consulting Engineers Acoustical & Vibration SF LBE-OBE (Micro) 0.50%
1 The 16% subconsulting requirement was established in consideration of the availability of LBEs for the scope of work.
2 Digitalmania dba Copymat Printing SF LBE-MBE (Small) 0.50% Cel Analytical Analytical testing services SF LBE-WBE (Micro) 0.50% TOTAL 16.00%
As of January 18, 2023, per SOLIS, Hazen and Sawyer/Avila JV invoiced $3,133,105.80. The Micro/Small- LBE participation achieved by Hazen and Sawyer/Avila JV to date is as follows:
Pursuant to communication between the SFPUC and Hazen and Sawyer/Avila JV, due to the As-Needed nature of this contract, the originally listed LBE subconsultants (SCA Environmental, Inc.; Noise 13; Geotechnical Consultants, Inc (later, ENGEO); Meridian Surveying Engineering Inc; Vibrasure Consulting Engineers; and Cel Analytical) have not yet been utilized to date, because the LBE scopes of services have not yet been requested by the SFPUC.
However, the LBE scopes that were requested by the SFPUC resulted in greater participation for Stevens and Associates in its respective disciplines.
Per Hazen and Sawyer/Avila JV, some of the LBEs have been already working on task orders (not yet reflected in the above SOLIS amounts): Digitalmania dba Copymat (for printing) and RDJ (for public relations).
To recover and maximize LBE subparticipation on this project, Hazen and Sawyer/Avila JV has added a new LBE -- Coord LLC. Per the Prime Consultant: “Coord is working on two task orders worth approximately 4% of the contract, and we are working on a third task order for them.” Based on the foregoing and taking into consideration the proposed increase and the original contract amount, Hazen and Sawyer/Avila JV confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants, as well as to the added LBEs. Hazen Subcontractor Scope of Work Status, Type
and Size
Credited
Original LBE
Participation
LBE Participation To-Date
(NOT including
Amendment No. 1)
Invoiced (SOLIS)
SCA Environmental, Inc. Health and Safety SF LBE-MBE
(Small) 3.00% $0.00 0.00%
Noise 13 Branding SF LBE-WBE
(Micro) 4.00% $0.00 0.00%
Stevens and Associates Landscape
Architects
SF LBE-MBE
(Micro) 1.00% $33,741.87 1.08%
Geotechnical
Consultants, Inc (later,
ENGEO)
Geotechnical
Engineering
SF LBE-MBE
(Small) 4.00% $0.00 0.00%
RDJ Enterprises LLC Public Relations SF LBE-MBE
(Micro) 1.00% $0.00 0.00%
Meridian Surveying
Engineering Inc Survey SF LBE-OBE
(Small) 1.50% $0.00 0.00%
Vibrasure Consulting
Engineers
Acoustical &
Vibration
SF LBE-OBE
(Micro) 0.50% $0.00 0.00%
Digitalmania dba
Copymat Printing SF LBE-MBE
(Small) 0.50% $0.00 0.00%
Cel Analytical Analytical testing
services
SF LBE-WBE
(Micro) 0.50% $0.00 0.00%
Coord LLC
Co-develop climate
change adaptation
strategies
SF LBE-WBE
(Micro) -- $2,150.28 0.07%
TOTAL 16.00% $35,892.15 1.15%
3 and Sawyer/Avila JV informed CMD that it anticipates meeting its Micro/Small-LBE commitment, as follows:
Subcontractor Scope of Work Status, Type and Size
Projected LBE Participation for
entire contract including this
Amendment No. 1
SCA Environmental,
Inc. Health and Safety SF LBE-MBE (Small) $210,000.00 3.00% Noise 13 Branding SF LBE-WBE (Micro) $280,000.00 4.00% Stevens and
Associates Landscape Architects SF LBE-MBE (Micro) $70,000.00 1.00% Geotechnical
Consultants, Inc
(later, ENGEO)
Geotechnical Engineering SF LBE-MBE (Small) $280,000.00 4.00% RDJ Enterprises LLC Public Relations SF LBE-MBE (Micro) $70,000.00 1.00% Meridian Surveying
Engineering Inc Survey SF LBE-OBE (Small) $105,000.00 1.50% Vibrasure
Consulting
Engineers
Acoustical & Vibration SF LBE-OBE (Micro) $35,000.00 0.50% Digitalmania dba
Copymat Printing SF LBE-MBE (Small) $35,000.00 0.50%
Cel Analytical Analytical testing services SF LBE-WBE (Micro) $35,000.00 0.50% Coord LLC
Co-develop climate
change adaptation
strategies
SF LBE-WBE (Micro) $250,000.00 4.00%
TOTAL $1,370,000.00 20.00%
LBE Joint Venture Participation
Additionally, as a recipient of a 7.5% Joint Venture/LBE Rating Bonus, Avila and Associates, as the LBE JV Partner, is to perform at least 40% of the total joint venture Prime-level work. Per the Prime’s reporting, the joint venture Prime participation split to date is as follows:
Firm Status, Type and Size Original Credited
Participation
JV Prime Participation To-Date (not
including Amendment No. 1)
Hazen and Sawyer Non-LBE 60% 55%
Avila and Associates SF LBE-OBE (Micro) 40% 45%
TOTAL 100% 100%
Going forward, SFPUC staff Hazen and Sawyer/Avila JV will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE Ordinance and requirements, the SFPUC and Hazen and Sawyer/Avila JV must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD.
Contingent on the conditions set forth above, CMD approves the subject amendment/modification.
Should you have any questions, please contact me at 415-551-4335.