DEPARTMENT
Infrastructure
AGENDA NO.
6d
MEETING DATE
February 28, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Aileen Caylao
Approve Increase to Construction Duration Contingency for WW-699, As -Needed Spot Sewer Replacement No. 42
Summary of Proposed
Commission Action:
Approve an increase of 34 consecutive calendar days to the contract duration contingency for Contract No. WW- 699, As -Needed Spot Sewer Replacement No. 42, with J. Flores Construction Company, Inc.; and authorize the General Manager to approve future modifications to the contract for a total contract duration of up to 474 consecutive calendar days (approximately one year and four m onths), with no
change to contract amount to allow for additional days to complete all issued Contract Service Order work which the crews were unable to perform due to the rainy weather in December 2022 and January 2023.
Background: This contract and associated work are necessary to perform as -needed replacement of localiz ed sections of existing sewer lines, on short notice, at locations to be determined by Wastewater Enterprise staff throughout the City of San Francisco. The locations of work to be performed and the replacement work itself will be determined during the contract duration. This contract was issued to perform as -needed localized sewer replacement work in a cost effective and time-efficient manner.
On July 13, 2021, by Resolution No. 21-0113, the Commission awarded Contract No. WW- 699, As-Needed Spot Sewer Replacement No. 42 .
The original contract amount was $10,176,957 , and the original contract duration was 400 consecutive calendar days.
Description of Scope of
Work:
The contract work consists of as -needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined within the City of San Francisco.
Changes and
Modifications to the
Contract:
Modifications No. 1 and 2 were issued increasing the contract amount by $219,733 and increasing the contract duration by 39 consecutive calendar days to perform coordinated sewer work scope in advance of Contract: WW-699, As-Needed Spot Sewer Replacement No. 42 Commission Meeting Date: February 28, 2023
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
the Better Market Street Phase 1 contract and complete issued Contract Service Orders, for a total contract amount of $10,396,690, and a total contract duration of 439 consecutive calendar days.
Requested Increase to Contract Duration Contingency
An increase of 34 calendar days to the existing contract duration contingency is being requested to allow for additional days to complete all issued Contract Service Orders work which the crews were unable to perform due to the rainy weather in December 2022 and January 2023, for a total contract duration of up to 474 consecutive calendar days, with no change to the contract amount.
Funding, Budget, and
Costs:
Funding: Project No. 10034815, As-Needed Spot Sewer Replacement No. 42
Original Contract Amount: $10,176,957
Original 10% Cost Contingency: $1,017,696
Requested Additional Cost Contingency: $0
Total Contract Cost Limit: $11,194,653
Schedule: Notice-to-Proceed Date: November 22, 2021
Original Contract Duration: 400 consecutive calendar days Original 10% Duration Contingency: 40 calendar days
Requested Additional Duration Contingency: 34 calendar days Total Revised Contract Duration Limit : 474 consecutive calendar days
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a n 8% Local Business Enterprise ( LBE) subcontracting requirement for this contract. The contractor committed to a n 8.11% LBE subcontractor participation in its bid submittal.
Recommendation: San Francisco Public Utilities Commission (SFPUC) staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) must replace segments of existing sewer piping, on an as-needed basis, at locations to be determined throughout the City and County of San Francisco, California; and
WHEREAS, On July 13, 2021, by Resolution No. 21- 0113, the Commission a warded Contract No. WW-699, As -Needed Spot Sewer Replacement No. 42 to J. Flores Construction Company, Inc., and
WHEREAS, The construction cont ract Notice-to-Proceed date was November 22, 2021; and
WHEREAS, The original contract amount was for $10,176,957 and the original contract duration was 400 consecutive calendar days; and
WHEREAS, Modifications Nos. 1 and 2 were issued to perform coordinated sewer work scope in advance of the Better Market Street Phase 1 cont ract, increasing the contract amount by $219,733 and increasing the contract duration by 39 calendar days, for a total contract amount of $10,396,690 and total contract duration to 439 calendar days; and WHEREAS, Staff seeks an increase of 34 calendar days to the contract duration contingency to allow for additional days to complete all issued Contract Service Order work which the crews were unable to perform due to the rainy weather in December 2022 and January 2023; and
WHEREAS, Contract Monitoring Division established an 8% Local Business Enterprise (LBE) subcontracting participation for this contract, and the contractor committed to a n 8.11% LBE subcontractor participation in its bid submittal; now, therefore, be it
RESOLVED, That this Commission hereby a pproves an increase of 34 calendar days to the existing contract duration contingency for Contract No. WW -699, As -Needed Spot Sewer Replacement No. 42, for a total contract duration contingency amount of up to 74 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or the General Manager’s designee, to consider, and, if appropriate, to approve any future modifications to the contract duration for a total contract duration of up to 474 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 28, 2023.
Secretary, Public Utilities Commission