DEPARTMENT Infrastructure AGENDA NO. 5b
MEETING DATE Apr il 11, 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Consent Calendar
Contract Manager: Jignesh Desai
Approve Amendment No. 1 to Contract Nos. PRO.0072.A-B, Security Consulting and Design Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 1 to Contract Nos. PRO.0072.A-B,
Security Consulting and Design Services , with Catalyst Consulting Group, Inc. ( PRO.0072.A) and Guidepost Solutions LLC
(PRO.0072.B), to continue providing as-needed specialized security consulting and design service s until SFPUC advertises and awards a new as-needed security contract. T he existing contracts are reaching capacity due to the number of existing and upcoming San F rancisco Public U tilities C ommission Water/Wastewater/Hetch Hetch y-Power projects identified in the 10- year c apital improvement programs that require specialized security services. Staff rec ommends increasing each contract by $1,000,000 for a total not -to-exceed amount of $3,000,000 each, with no change to the contract durations.
Background: The San Francisco Public Utilities Commission (SFPUC ) is implementing security system upgrades at its aging facilities under the Water Enterprise Capital Improvement Program (W ECIP), the Wastewater Enterprise Cap ital Impro vement Progr am (WWE CIP), and the Hetch Hetchy Water and Po wer Capital Improve ment Program (HCIP). SFPUC requires specialized security design services to deliver security projects to support these programs.
On January 14, 2020, by Resolution No. 20-0004, this Commission awarded Contract Nos. PRO.0072.A-B, Securit y Cons ulting and Design Services, each with an amount not- to-exceed $2,000,000, and a duration of five years, to Catalyst Consulting Group, Inc. ( Catalyst) (PRO.0072.A) and Guidepost Solutions LLC (Guidepost)
(PRO.0072.B).
Description of Scope
of Services:
The work under these contracts consists of:
• designing new or replacement security fencing;
Contract: PRO.0072.A-B, Security Consulting and Design Services Commission Meeting Date: April 11, 2023
• fence structures such as self-opening or closing gates; • close-circuit television video surveillance systems;
• access control systems;
• intrusion detection systems;
• vehicle barriers;
• physical hardening devices; and
• security regional and master server locations.
Changes to the Contracts under Amendment:
Amendment No. 1 will increase each co ntract by $1,000,000 to continue providing as -needed specialized security co nsulting and design services until SFPU C advertises and awards new as -needed security contracts because the existing contracts are reaching capacity due to the number of existing and upcoming SFPUC
Water/Wastewater/Hetch Hetchy-Power projects identified in the 10- year capital improvement pr ograms that require specialized security services, increasing the total not- to-exceed contract amount of e ach contract to $3,000,000, with no change in the contract durations.
Budget & Costs: Funding: Funds for these contracts have been allocated at the task order level from the various i ndividual WE CIP, WWECIP, HCIP projects requiring specialized security design services.
Original Not-to-Exceed Amount: $2,000,000 (each contract) Amendment No. Amendment 1 Amount: $1,000,000 (each contract) Total Not-To-Exceed Amount: $3,000,000 (each contract)
Schedule: Original Duration: 5 years (each contract)
Amendment No. 1 Duration: No change
Total Duration: 5 (each contract)
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subconsulting participation requirement of 10% for these contracts.
Catalyst and Guidepost committed to LBE participation of 13.5% and
13.5% respectively with their proposals, and these amounts remain unchanged.
Environmental
Review:
Amendment of this as-needed contract does not constitute a “project” under the California Environmental Quality A ct (CE QA) Guidel ines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. No work will commence under this contract until the proposed work is reviewed and any appropriate env ironmental review under the CEQA, if required, has been completed.
Contract: PRO.0072.A-B, Security Consulting and Design Services Commission Meeting Date: April 11, 2023
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
Attachment: 1. CMD Memoranda
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On January 14, 2020, by Resolution No. 20-0004, this Commission awarded Contract Nos. PRO.0072.A-B, Security Consulting and Design Servic es, and authori zed the General Manager of the San Francisco Public Utilities Commission (SFPUC) to execute two professional services contracts, each with an amount not -to-exceed $2,000,000, and each with a duration of five years, with Catalyst Consulting G roup, Inc. (Catalyst) (PRO.0072.A) and Guidepost Solutions LLC (Guidepost) (PRO.0072.B); and
WHEREAS, Amendment No. 1 will increase each contract by $1,000,000, to continue providing as-needed specialized security consulting and design services, until SFPUC advertised and awards new as-needed security contracts because the existing contracts are reaching capacity due to the number of existing and upc oming SFPUC Water/Wastewater/Het ch Hetchy-Power projects identified in the 10 -year capital improvement programs that require specialized secur ity services, increasing the total not- to-exceed contract amount to $3,000,000 each, with no change to the contract durations; and
WHEREAS, The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE ) subconsultant participation requirement of 10% for these contracts; Catalyst and Guidepost both committed to 13.5% LBE participation in their proposals, and these amounts remain unchanged; and
WHEREAS, Funds for these contracts are available from various capital budgets; and WHEREAS, Amendment of this as-needed contract does not constitute a “pr oject” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, i f required, has been completed ; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Contract Nos.
PRO.0072.A-B, Security Consulting and D esign Serv ices, with Catalyst (PRO.0072.A) and Guidepost (PRO.0072.B ), to continue providing as -needed specialized s ecurity consulting and design services, increasing each contract by $1,000,000 for a total $3,000,00 contract amount for each contract, with no change to the contract durations; and be it FURTHER R ESOLVED, That this Com mission authorizes the Ge neral Manager to execute thes e amendments , increasing each contract by $1,000,000, for a total not -to-exceed contract amount of $3,000,000 per contract, with no change in the contract duration.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 11, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
GENERAL SERVICES AGENCY
CONTRACT MONITORING DIVISION
MEMORANDUM
Date: M arch 9, 2023
To: Mazin Hijazi, Project Manager, SFPUC
Theresa Ballesteros, Contract Administrative Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0072.A Modification No. 1 Security Consulting and Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested an Amendment/ Modification for the above referenced contract by increasing the contract amount by $1,000,000 for a total contract amount of $3,000,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of designing new or replacement security fencing; fence structures such as self-opening or closing gates; close-circuit television video surveillance systems; access control systems; intrusion detection systems; vehicle barriers; physical hardening devices; and security regional and master server locations.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 10%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Catalyst Consulting Group, Inc. (“Catalyst”), CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
Bay Area Consulting Engineers Electrical Engineering SF LBE-MBE (Small)
13.50%
TOTAL 13.50%
As of March 9, 2023, Catalyst has invoiced $773,613.22. The Micro/Small-LBE participation achieved by Catalyst is as follows:
Catalyst is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Based on the foregoing, Catalyst confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. Catalyst informed the CMD that it anticipates meeting its 13.50% Micro/Small-LBE commitment, as follows:
Going forward, SFPUC staff and Catalyst will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and Catalyst must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject amendment/modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
Subcontractor Scope of Work
Status,
Type and
Size
Credited
Original LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
Bay Area
Consulting
Engineers
Electrical Engineering SF LBE-
MBE
(Small)
13.50% $116,074.19 15.00%
TOTAL 13.50% $116,074.19 15.00%
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced
To-Date
Projected LBE
Participation for
entire contract
including this
Amendment No. 1
Bay Area Consulting
Engineers Inc.
Electrical Engineering SF LBE-MBE
(Small)
$116,074.19 $405,000.00 13.50%
TOTAL
$116,074.19 $405,000.00 13.50%
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
GENERAL SERVICES AGENCY
CONTRACT MONITORING DIVISION
MEMORANDUM
Date: March 9, 2023
To: Mazin Hijazi, Project Manager, SFPUC
Theresa Ballesteros, Contract Administrative Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0072.B Modification No. 1 Security Consulting and Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested an Amendment/ Modification for the above referenced contract by increasing the contract amount by $1,000,000 for a total contract amount of $3,000,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of designing new or replacement security fencing; fence structures such as self-opening or closing gates; close-circuit television video surveillance systems; access control systems; intrusion detection systems; vehicle barriers; physical hardening devices; and security regional and master server locations.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 10%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Guidepost Solutions LLC (“Guidepost”), CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
HRA Consulting Engineers Engineering design
specifications and drawings
SF LBE-MBE
(Micro)
13.50%
TOTAL 13.50%
As of March 9, 2023, Guidepost has invoiced $420,258.95. The Micro/Small-LBE participation achieved by Guidepost is as follows:
Guidepost is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Based on the foregoing, Guidepost confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. Guidepost informed the CMD that it anticipates meeting its 13.50% Micro/Small-LBE commitment, as follows:
Going forward, SFPUC staff and Guidepost will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and Guidepost must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject amendment/modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
Subcontractor Scope of Work
Status,
Type and
Size
Credited
Original LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
HRA Consulting
Engineers
Engineering design
specifications and
drawings
SF LBE-
MBE
(Micro)
13.50% $102,256.88 24.33%
TOTAL 13.50% $102,256.88 24.33%
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced
To-Date
Projected LBE
Participation for
entire contract
including this
Amendment No. 1
HRA Consulting
Engineers
Engineering design
specifications and
drawings
SF LBE-MBE
(Micro)
$102,256.88 $405,000.00 13.50%
TOTAL
$102,256.88 $405,000.00 13.50%