DEPARTMENT
Hetch Hetchy Water and Power
AGENDA NO.
9 MEETING DATE
April 25, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Regular Calendar
Contract Manager: Margaret Hannaford
Approve Amendment No. 3 to Contract No. PRO.0078 , Helicopter Services for Hetch Hetchy Water and Power
Summary of
Proposed
Commission Action:
Approve Amendment No. 3 to Contract No. PRO.0078, Helicopter Services for Hetch Hetchy Water and Power, with A&P Helicopters, Inc., to increase the contract amount by $240,000 and extend the contract termination date by two years to provide continued use of helicopter services for aerial in spection of transmission towers and lines, and transport for emergency response and equipment to inaccessible areas; and authorize the General Manager to execute this amendment, for a total contract amount of $990,000.
Background: Hetch Hetchy Water an d Power (HHWP), a division of the San Francisco Public Utilities Commission ( SFPUC), owns and operates water storage, generation, power and water conveyance facilities and communication facilities in Alameda, Tuolumne, Mariposa, San Joaquin, and Stanislaus counties.
Helicopter services are required to:
1. Provide aerial surveying and patrol services to support the maintenance of the power transmission system;
2. Provide priority transportation services for emergency repairs of infrastructure not accessible during certain periods of the year; and
3. Provide transportation to HHWP facilities in the event of unforeseen disasters or emergencies.
On January 22, 2018,], under authority delegated by this Commission (Resolution No. 09-0017), the General Manager awarded the Contract for an amount not -to-exceed $500,000, and with a duration of three years, to A&P Helicopters, Inc.
Description of Scope The work under this contract consists of helicopter services for:
Agreement: Amendment No. 3 to Agreement No. PRO.0078, Helicopter Services for Hetch Hetchy Water and Power Commission Meeting Date: April 25, 2023
of Services: • Aerial inspection of transmission towers and lines; and • Transport to inaccessible areas for emergency response and equipment repairs.
Changes to the Contract under Amendment:
Amendment No. 1 : On April 28, 2020, by Resolution No. 20- 0079, this Commission approved Amendment No.1, extending the duration of the contract by three years to continue to provide helicopter services to the SFPUC’s HHWP Division, for a total contract duration of six years, with no change to the contract amount.
Amendment No. 2: On February 18, 2022, under authority delegated by this Commission (Resolution No. 09- 0017), the General Manager issued Amendment No. 2 , increasing the contract amount by $250,000, for a total not -to-exceed contract value of $750,000, with no change to the contract duration.
Proposed Amendment No. 3: Staff recommends approval of Amendment No. 3 to increase the contract amount by $240,000 and extend the contract duration by two years, for A&P Helicopters, Inc. to continue to provide helicopter services to the HHWP Division, for a total not-to-exceed contract amount of $990,000 and a total contract duration of eight years.
Budget & Costs: Funding: Funds for this contract are available from current and future appropriations to Hetch Hetchy Water’s Operating budget Original Not-To-Exceed Amount: $500,000
Amendment No. 1 Amount: $0
Amendment No. 2 Amount: $250,000
Amendment No. 3 Amount: $240,000
Total Not-To-Exceed Amount: $990,000
Schedule: Original Duration: 3 years
Amendment No. 1 Duration: 3 years
Amendment No. 2 Duration: No change
Amendment No. 3 Duration: 2 years
Total Duration: 8 years
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
Pursuant to Chapter 14B.8 of the San Francisco Administrative Code, the Contract Monitoring Division (CMD) has waived the Local Business Enterprise ( LBE)
subconsulting requirements for this
contract.
Environmental
Review:
Award of this amendment does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any sp ecific project Agreement: Amendment No. 3 to Agreement No. PRO.0078, Helicopter Services for Hetch Hetchy Water and Power Commission Meeting Date: April 25, 2023
that may result in a physical change in the environment. No work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Recommendation: SFPUC’s s taff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, Hetch Hetchy Water and Power (HHWP), a division of the San Francisco Public Utilities Commission ( SFPUC), owns and operates water storage, generation, power and water conveyance facilities and communication facilities in Alameda, Tuolumne, Mariposa, San Joaquin, and Stanislaus counties and requires helicopter services to inspect and access remote areas in the watershed; and
WHEREAS, On January 22, 2018, under authority delegated by this Commission (Resolution No. 09- 0017), the General Manager awarded Contract No. PRO.0078 to A&P Helicopters, Inc., for an amount not-to-exceed $500,000, and with a duration of three years; and WHEREAS, On April 28, 2020, by Resolution 20-0079, this Commission approved Amendment No. 1, extending the duration of the contract by three years, to continue to provide helicopter services to the San Francisco Public Utilities Commission’s Hetch Hetchy Water and Power division, for a total contract duration of six years, with no change to the contract amount; and
WHEREAS, On February 18, 2022, under authority delegated by this Commission (Resolution No. 09- 0017), the General Manager approved Amendment No. 2 increasing the contract amount by $250,000, for a total not-to-exceed contract amount of $750,000, with no change to the contract duration; and
WHEREAS, Staff recommends approval of proposed Amendment No. 3 to increase the contract amount by $240,000, and exten d the contract duration by two years , for a total not -to- exceed contract amount of $990,000 and a total contract duration of eight years; and WHEREAS, Pursuant to Chapter 14B.8 of the S an Francisco Administrative Code, the San Francisco Contract Monitoring Division (CMD) has waived the Local Business Enterprise (LBE) sub-consulting requirements for this contract; and WHEREAS, Funds for this contract will be available from current and future appropriations to Hetch Hetchy Water and Power’s Operating budget; and WHEREAS, Award of this amendment does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 3 to Contract No.
PRO.0078, Helicopter Services for Hetch Hetchy Water and Power, with A&P Helicopters, Inc., to provide continued use of helicopter services for aerial inspection of transmission towers and lines, transport for emergency response and equipment to inaccessible areas; and be it
FURTHER RESOLVED, That this Commission authorizes the General Manager of the SFPUC to execute Amendment No. 3, increasing the contract amount by $240,000, and extending the contract duration by two years for a total contract amount of $990,000 and a total contract duration of eight years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting on April 25, 2023.
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_________________________________________
Secretary, Public Utilities Commission