DEPARTMENT
Infrastructure
AGENDA NO.
7c
MEETING DATE
April 25, 2023
APPROVAL:
COMMISSION
SECRETARY
Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Modification: Consent Calendar
Contract Manager: Aileen Caylao
Approve Increase to Construction Duration Contingency for WW-715, As-Needed Spot Sewer Replacement No. 43
Summary of Proposed
Commission Action:
Approve an increase of 110 calendar days to the contract duration contingency for Contract No. WW-715, As -Needed Spot Sewer Replacement No. 43 , with J. Flores Construction Company, Inc.; and authorize the General Manager to approve future modifications to the contract for a total contract duration of up to 550 consecutive calendar days (approximately one year and six months), with no change to contract amount, to allow the c ontractor to continue to perform as - needed replacement of localized sections of existing sewer pipelines, if needed, until August 2023, which is when the S an Francisco Public Utilities Commission anticipates to issue Notice to Proceed for Contract No. WW-716, As-Needed Spot Sewer Replacement No. 44.
Background: This contract and associated work are necessary to perform as -needed replacement of localized sections of existing sewer lines on short notice, at locations to be determined by
San Francisco Public Utilities
Commission (SFPUC) Wastewater Enterprise staff throughout the City of San Francisco. The locations of work to be performed and the replacement work itself will be determined during the contract term.
The purpose of this contract is to perform as -needed localized sewer replacement work in a cost effective and time-efficient manner.
On October 26, 2021, by Resolution No. 21- 0163, the Commission awarded Contract No. WW-715, As-Needed Spot Sewer Replacement No. 43. The original contract amount was $9,455,123, and the original contract duration was 400 consecutive calendar days.
Description of Scope of
Work:
The contract work consists of as -needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined within the City of San Francisco.
Contract: WW-715, As-Needed Spot Sewer Replacement No. 43 Commission Meeting Date: April 25, 2023
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
Changes and
Modifications to the
Contract:
Requested Increase to Contract Duration Contingency
Staff recommends approval of a n 110 calendar-day increase to the existing contract duration contingency to allow the c ontractor to continue to perform as -needed replacement of localized sections of existing sewer pipelines, if needed, until August 2023, which is when the SFPUC plans to issue the Notice To Proceed for Contract No. WW- 716 As-Needed Spot Sewer Replacement No. 44, for a total contract duration of up to 550 consecutive calendar days, with no change to the contract amount.
Budget & Costs: Funding: Project No. 10037103, As-Needed Spot Sewer Replacement No. 43
Original Contract Amount: $9,455,123
Original 10% Cost Contingency: $945,512
Requested Additional Cost Contingency: $0
Total Revised Contract Cost Limit: $10,400,635
Schedule: Notice-to-Proceed Date: March 14, 2022
Original Contract Duration: 400 consecutive calendar days Original 10% Duration Contingency: 40 calendar days
Requested Additional Duration Contingency: 110 calendar days Total Revised Contract Duration Limit : 550 consecutive calendar days
Environmental Review: Modification of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. No work will commence under this contract until the proposed work i s reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination In
Contracting Ordinance:
The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 8% for this contract.
The contractor committed to a LBE participation of 8.94% in its bid submittal.
Recommendation: SFPUC staff recommends that the Commission adopt the attached resolution.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) must replace segments of existing sewer pipelines, on an as -needed basis, at locations to be determined throughout the City and County of San Francisco, California; and WHEREAS, On October 26, 2021, by Resolution No. 21-0163, this Commission awarded Contract No. WW-715, As -Needed Spot Sewer Replacement No. 43 to J. Flores Construction Company, Inc.; and
WHEREAS, The construction contract Notice-to-Proceed date was March 14, 2022; and WHEREAS, The original contract amount was for $9,455,123 and the original contract duration was 400 consecutive calendar days; and
WHEREAS, Staff recommends approval of a 110 calendar day extension to the contract duration contingency to allow the c ontractor to continue to perform as -needed replacement of localized sections of existing sewer pipelines, if needed, until August 2023, which is when the SFPUC anticipates issuing Notice-to-Proceed for Contract No. WW -716 As-Needed Spot Sewer Replacement No. 44; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 8% for this contract, and the contractor committed to a LBE participation of 8.94% in its bid submittal; and
WHEREAS, Modification of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; now, therefore, be it
RESOLVED, That this Commission hereby approves an increase of 110 calendar days to the existing contract duration contingency for Contract No. WW -715, As -Needed Spot Sewer Replacement No. 43, for a total contract duration contingency amount of up to 150 calendar days; and be it
FURTHER RESOLVED, That this Commission hereby authorizes the General Manager , or the General Manager’s designee, to consider, and, if appropriate, to approve any future modifications to the contract duration for a total contract duration of up to 550 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 25, 2023.
Secretary, Public Utilities Commission