DEPARTMENT Infrastructure AGENDA NO. 10
MEETING DATE April 25, 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
C
onstruction Award: Regular Calendar
Contract Manager: John Wong
Award Contract No. WW-716, As-Needed Spot Sewer Replacement No. 44 Summary of
Proposed
Commission Action:
Award Contract No. WW-716, As-Needed Spot Sewer Replacement No. 44, in the amount of $9,796,468, and with a duration of 400 consecutive calendar days (approximately one year and one month), to the sole , qualified, responsible, and responsive bidder, J. Flores Construction Company, Inc., to replace sections of existing sewer pipe on an as-needed basis at locations to be determined throughout the City of San Francisco, California . In accordance with San Francisco Administrative Code section 6.23(c)(2), a single bid may be accepted if the bid amount is lower than the engineer’s estimate, and Contractor’s bid was below the engineer’s estimate.
Background: This contract and associated work are necessary to perform as -needed replacement of localized sections of existing sewer lines, on shor t notice, at locations to be determined by San Francisco Public Ut ilities Commission (SFPUC) Wastewater Enterprise staff throughout the City of San F rancisco.
The locations of work to be performed and the replacement work itself will be determined during the contract duration. This contract was procured to perform as-needed localized sewer replacement work in a cost effe ctive and time-efficient manner.
Description of Scope
of Work:
The contract work consists of as-needed replacement of localized sections of existing sewer lines, on short noti ce, at locations to be determined , within the City of San Francisco.
Budget & Costs: Funding: Project No. 10037105, As-Needed Spot Sewer Replacement No. 44 Engineer’s Estimate: $9,900,000
Award: $9,796,468
Schedule: Estimated Notice-to-Proceed Date: August 2023 Estimated Completion Date: September 2024
Contract Duration: 400 consecutive calendar days
Contract: WW-716, As-Needed Spot Sewer Replacement No. 44 Commission Meeting Date: April 25, 2023
Compliance with
Chapter 14B: Local
Business Enterprise
and Non-
Discrimination in
Contracting
Ordinance:
Set: The Contract Monitoring D ivision (CMD) established a n 8% Local Business Enterprise (LBE) subcontracting requirement for this contract.
Submitted: The contractor committed to a n 8.68% LBE pa rticipation in its bid submittal.
Environmental
Review:
Award o f this as -needed contract does not con stitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. No work will commence under this cont
ract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Bid History: Advertised: December 16, 2022
Bids Received: On February 2, 2023, SFPUC received and publicly opened one bid, as follows:
Bid Rank Bid Amount
Bid
Preference Adjusted Bid
Adjusted
Rank
J. Flores
Construction
Company, Inc.
$9,796,467.50 10% $8,816,820.75 1
Application of bid preferenc es does not apply be cause there was only one bidder.
Recommendation: San Francisco Public Utilities Commission (SFPUC) staff recommends that the Commission adopt the attached resolution.
Attachments: 1. CMD Memorandum
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Publi c Utilities Commission (SFPUC) has identified a need to perform as -needed replacement of l ocalized sections of existing sewer lines, on short notice, at lo cations to be determined by Wastewater Enterprise staff throughout the City of Sa n Francisco and procured this contract to per form the work in a cost eff ective and time -efficient manner; and
WHEREAS, On December 16, 2022, the SFPUC ad vertised Contract No. WW-716, As- Needed Spot Sewer Replacement No. 44; and
WHEREAS, The contract duration is 400 consecutive calendar days; and WHEREAS, On February 2, 2023, SFPUC rec eived and publicly opened one bid in the amount of $9,796,468, which was below the engi neer’s estimate of $9,900,000, and San Francisco Administrative Code s ection 6.23(c)(2) permits award of a contract to a sole bidder if its bid is below the engineer’s estimate; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review of the bid for responsibility, responsiveness and application of bid preferences resulted in the establishment of J. Flores Construction Company, Inc. as the sole responsible bidder submitting a responsive bid in an amount lower than the engineer’s estimate; and
WHEREAS, CMD established a n 8% Local Busi ness Enterpris e ( LBE) subcontracting participation for this contract, and the contractor committed to an 8.68% LBE participation in its bid submittal; and
WHEREAS, Funds are available from Project No. 10037105, As -Needed Spot Sewer Replacement No. 44; and
WHEREAS, Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 beca use it does not involve commitment to any specific project that may resul t in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, i f required, has been completed; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW-716, As-Needed Spot Sewer Replacement No. 44, in the amount of $9,796,468, for a duration of 400 consecutive calendar days, to the sole qualified, responsible bidder submitting a res ponsive bid, J. Flores Construction Company, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 25, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: February 14, 2023
To: Johnny Wong, Project Manager, SFPUC
Frank Gennaccaro, Contract Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: WW-716 As-Needed Spot Sewer Replacement No. 44
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The Micro/Small-LBE subcontracting participation requirement is 8% for this project. The requirement is under 20% as it takes into consideration the variability of actual work scopes for each contract service order, which require availability upon short notice, and the average closeout LBE participation percentage of the last seven (7) SFPUC spot sewer contracts closed to-date. The project has specialty work scopes, including but not limited to lining side sewers with UV Cured Liner and 12”-, 15”-, and 18”-diameter main sewers with CIPP Liner; installation of HDPE for side sewers and for the main sewer by trenchless pipe-bursting installation method; etc. This contract scope of work is almost identical to WW-715, which also had an established LBE requirement of 8%. Below is a summary of CMD’s review.
Bid Discount
Bidder
(PeopleSoft:
Supplier/Supplier ID)
LBE Status,
Type and
Size
(PS: LBE
and LBE
Size)
Base Bid
(PS: Maximum
Amount)
LBE Bid
Discount
Adjusted Bid
with LBE
Bid Discount
J. Flores Construction
Company, Inc.
SF LBE-OBE
(Small)
$9,796,467.50 10% =
$979,646.75
$8,816,820.75
LBE Subcontracting Participation Requirement
J. Flores Construction Company, Inc. (“J. Flores”) is the sole bidder and thus the lowest responsive bidder. J. Flores met the 8% Micro/Small LBE subcontracting requirement by listing the following Micro/Small LBE firm(s) on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of
Work
LBE Status,
Type and Size
Listed Amount
(PS: Amount
($)/Responsible
for)
Credited
Amount
Credited
Participati
on
(PS:
Percent LBE
(%))
Lavina Trucking,
Inc.
Trucking
(Partial)
SF LBE-WBE
(Micro) $625,000.00 $625,000.00 6.38%
Sullivan’s
Concrete Sawing
Sawcut
(Partial)
SF LBE-OBE
(Micro) $225,000.00 $225,000.00 2.30%
TOTAL $850,000.00 $850,000.00 8.68%
J. Flores also listed the following non-LBE subcontractor(s) on Section 00 43 36.
Subcontractor Scope of Work
Listed
Amount
(PS: Amount
($)/Responsible
for)
Participation
H & R Plumbing and Drain
Cleaning, Inc.
SW-03A (Partial), SW-41,
SW-42 $60,000.00 0.61%
SAK Construction SW-03A (Partial), SW-26,
SW-27, SW-28, SW-39 $99,750.00
1.02%
NOR-CAL Pipeline Services SW-03A (Partial), SW-25 $47,875.00 0.49% Esquivel Grading & Paving,
Inc.
SW-32, SW-33 (Partial),
SW-50 (Partial) $178,000.00 1.82%
TOTAL $385,625.00 3.94%
Good Faith Efforts Requirements
J. Flores utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. J. Flores demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
Based on the foregoing, CMD has determined that J. Flores has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected].