DEPARTMENT Wastewater Enterprise AGENDA NO. 6a
MEETING DATE May 9 , 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amendment: Consent Calendar
Contract Manager: Joseph Wong
Approve Amendment No. 4 to Contract No. CS-318, Equipment and Software Maintenance
Summary of
Proposed
Commission Action:
Approve Amendment No. 4 to Contract No. CS-318, Equipment and Software Maintenance, with Schneider Electric Systems USA, Inc. , to provide 24/7 manuf acturer emergency technical support for the Oceanside and So utheast Wastewater T reatment P lants Distributed Control Systems software and hardware, extending t he contract duration by five months, for a total duration of nine yea rs and 11 months, with no change to the contract amount.
Background: The Wastewater Enterprise (WWE) of the San Francisco Public Utilities Commission (SFPUC) relies on a Distributed Control Systems (DCS) to manage its processes and maintain com pliance with regulatory permits issued by the State of California. SFPUC originally installed the DCS systems at the Southeast and Oceanside Wastewater Treatment Plants in 1991- 92 and upgraded them in 2007. These DCS systems were manufactured by Foxboro /Invensys (now Schneider Elect ric USA, Inc.) using proprietary h ardware and software. SFPUC staff has determined that no other vendor can provide mainte nance, hardware and software upgr ades, or the 24- hour support necessary to m aintain these systems. As such, the Office of Contract Administration approved a sole source w aiver request for this Contract.
On September 24, 2013, by Resolution No. 13-0142, this Commission awarded Contract No. CS-318, Equipment and Software Maintenance, with an amount not-to-exceed $3,342,840, and with a duration of three years, to Invensys Systems Inc. ( later acquired by Schneider Electric USA, Inc. in 2016).
Description of Scope
of Services:
The work under this contract consists of:
• 24/7 emergency respon se from DCS manufacturer (original Contract: CS-318 Equipment and Software Maintenance
Commission Meeting Date: May 9, 2023
equipment manufacturer).
• DCS Software patches and upgrades.
• DCS Equipment maintenance and phased upgrades.
Changes to the Contracts under Amendments:
Amendment No. 1: On January 22, 2019, by Resolution No. 19-0011, this Commission approved Amendment No. 1 retroactively to increase the contract a mount by $578,582, and to extend the duration by two years, to continue maintenance services, for a total contract not-to- exceed a mount of $3,921,422, and a duration of five years.
Amendment No. 1 also approved the contractor ’s name change f rom Invensys Systems Inc. to Schneider Electric Inc.
Amendment No. 2: On January 22, 2019, by Resolution No. 19-0011, this Commission approve d Amendment No. 2 to increase the amount by $633,361, and extend the duration by 2 years, to continue maintenance services, for a total not -to-exceed contract amount of $3,921,422 and a duration of seven years.
Amendment No. 3: On December 8, 2020, by Resolution No. 20- 0235, this Commission approved Amendm ent No. 3 to increase the amount by $850,000 and to extend the duration by two years and six months, to continue maintenance services, for a total not -to-exceed contract amount of $4,771,422 and a duration of nine years and six months.
Amendment No. 4: Staff recommends approva l of proposed Amendment No. 4 to extend the contract by five months, to continue maintenance services, for a total contract duration of nine years and 11 months, with no change to the contract amount.
Budget & Costs: Funding: Funds for this contract have been allo cated f rom Wastewater Enterprise’s Operating funds:
Original Not-to-Exceed Amount: $3,342,840
Amendment No. 1 Amount: $578,582
Amendment No. 2 Amount: $633,361
Amendment No. 3 Amount: $850,000
Amendment No. 4 Amount: $0
Total Not-To-Exceed Amount: $4,771,422
Schedule: Original Duration: 3 years
Amendment No. 1 Duration: 2 years
Amendment No. 2 Duration: 2 years
Amendment No. 3 Duration: 2 years and 6 months
Amendment No. 4 Duration: 5 months
Contract: CS-318 Equipment and Software Maintenance
Commission Meeting Date: May 9, 2023
Total Duration: 9 years and 11 months
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) waived the Local Business Enterprise (L BE) subcontracting participation requi rement for this contract under authority provided by Chapter 14B.8 of the S an Francisco Administrative Code.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On September 24, 2013, by Resolution No. 13- 0142, this Commis sion awarded Contract No. CS-318, Equipment and Software Maintenance, to Invensys Systems Inc. (later acquired by Schneider Electric USA, Inc. in 2016) to provide 24/7 emergency maintenance support services for the Wastewater Treatment Plants control system equipment and software, in the original not-to-exceed amount of $3,342,840 and with a duration of three years; and WHEREAS, On January 22, 2019, by Resolution No. 19-0011, t his Commission retroactively approved Amendment No. 1, increasing the contract amount by $ 578,582, extending the contract duration by two years, and approving the contractor’s name change from Invensys Systems Inc. to Schneider Electric USA , Inc. , to continue provi ding maint enance services, for a total not-to-exceed contract amount of $3,921,422, and a total contract duration of five years; and
WHEREAS, On January 22, 2019, by Resolution No. 19-0011, t his Commissio n approved Amendment No. 2, increasing the contract amount by $633, 361, and extending the contract duration by two years, to continue providing maintenance services, increasing the total not-to-exceed contract amount to $3,921,422, and extending the contract duration to seven years; and
WHEREAS, On December 8, 20 20, by Resolution No. 20- 0235, t his Commissio n approved Amendment No. 3, increasing the contract amount by $850, 000, and extending the contract duration by two years and six months, to continue providing maintenance servi ces, increasing the total not-to-exceed contract amount to $ 4,771,422, and extending the contract duration to nine years and six months; and
WHEREAS, Staff recommends approval of proposed Amendment No. 4 to extend the contract by five months, to continue 24/7 emergency maintenance support service s for Wastewater Treatment Plants cont rol system equipment and software , for a total contract duration of nine years and eleven months, with no change to the contract amount; and WHEREAS, The Contract Monitoring Division (CMD) waived the Local Business Enterprise (LBE) subcontracting participation requirement for this contract under authority provided by Chapter 14B.8 of the San Francisco Administrative Code; and WHEREAS, Funds for this contract are available from Wastewater Enterprise’s Operating funds; and
WHEREAS, This action does not constitute a “project” unde r the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment; now, therefore, be it
RESOLVED, That this Commission here by approves Amendment No. 4 to Contract No.
CS-318, Equipment and S oftware Maintenance, with Schneider Electric USA, In c., to provide 24/7 emergency maintenance support services f or the Wastewater Treatment Plants’ control system equipment and software; and be it
FURTHER RESOLVED, Tha t this C ommission authorizes the G eneral Man ager to execute Amendment No. 4, extending the contract duration by five months, for a t otal contract duration of nine years and 11 months, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting May 9, 2023.
Secretary, Public Utilities Commission