DEPARTMENT Infrastructure AGENDA NO. 6d
MEETING DATE May 9, 2023
APPROVAL:
COMMISSION
SECRETARY Donna Hood
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Closeout with Modification: Consent Calendar Project Manager: Mary Tienken
Accept Closeout with Modifications for Contract No. WD-2854B, 525 Golden Gate Avenue Tower Access and Fall Protection
Summary of
Proposed
Commission Action:
Accept materials provided by Pilot Construction Management Inc ., under Contract No. WD -2854B, 525 Golden Gate Avenue Tower Access and Fall Protection ; A pprove Modification No. 1 (Final), decreasing the contract amount by $793,250 and eliminating contract scope for installation of these materials to resolve all disputed claims, for a total final contract amount of $686,775; and authorize final payment to the contractor.
Background: On February 11, 2020, by Resolution No. 20-0025, the San Francisco Public Utilities Commission (SFPUC) awarded Contract No. WD - 2854B, 525 Golden Gate Avenue Tower Access and Fall Protection, to Pilot Construction Management Inc. (Pilot). The original cont ract amount was $1,480,025, and the original contract duration was 180 consecutive calendar days.
The contractor performed certain initial work tasks but was unable to meet other contract performance requirements. On May 23, 2022, following numerous attem pts by Staff to work with Pilot, a San Francisco Local Business Enterprise, the SFPUC issued a notice of default for failure to make progress on completion of the contract work.
Going forward, the SFPUC intends to complete the installation work using a Job Order Contract.
On March 23, 2023, SFPUC and Pilot representatives agreed to resolve all disputed claims with a single deductive change order to de-scope the remaining project work. The change order requires Pilot to deliver all manufactured materials fabricated for Contract No. WD -2854B and refrain from bidding on SFPUC contracts as a prime contractor for three years and as a subcontractor for 18 months; requires SFPUC to pay Pilot for manufactured materials and mobilization costs; and requires both Contract: Contract No. WD-2854B, 525 Golden Gate Avenue Tower Access and Fall Protection Commission Meeting Date: May 9, 2023
parties to waive and w ithdraw any time -related claims against each other.
Description of Scope
of Work:
The c ontract work location was to be on the exterior of the SFPUC headquarters located at 525 Golden Gate Avenue in San Francisco , California.
The contract scope of work included:
• Material supply and installation of a fixed steel ladder system from Level 2 to Level 15 of the wind tower, including grating modifications and replacements;
• Supply and installation of a self -retracting lanyard system and modifications to the existing platforms on Levels 8, 10, 12 & 14; and
• Material supply and installation of guardrail extension on Levels 6, 8, 10, 12 & 14.
Contract
Modifications
On July 13, 2021, by Resolution No. 21 -0104, this Commission approved an increase of 250 calendar days to the existing contract duration contingency for a total contract duration contingency of up to 268 calendar days and a total contract duration of up to 448 consecutive calendar days.
Proposed Modification No. 1 (Final): Staff recommends approval to decrease the contract amount by $793,250; retain ladders, safety gates, guardrails, platform framing and grating, and self -retracting lanyards fabricated under the contract ; and delet e the contract scope to install these materials, for a total final contract amount of $686,775.
Funding, Budget and
Costs:
Funding: Project No. 10025208, 525 Golden Gate Avenue Tower Access and Fall Protection
Original Award Amount: $1,480,025
Modification No. 1 Amount: ($793,250)
Total Final Contract Amount: $686,775
Compliance With
Chapter 14B: Local
Business Enterprise
Utilization And Non-
Discrimination In
Contracting
Ordinance:
The Contract Monitoring Division waived the CMD Local Business Enterprise subcontracting participation requirement for this contract.
Contract: Contract No. WD-2854B, 525 Golden Gate Avenue Tower Access and Fall Protection Commission Meeting Date: May 9, 2023
Location Map
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On February 11, 2020, by Resolution No. 20-0025, the San Francisco Public Utilities Commission (SFPUC) awarded Contract No. WD -2854B, 525 Golden Gate Avenue Tower Access and Fall Protection to Pilot Construction Management Inc.; and WHEREAS, The original contract amount was for $ 1,480,025 and the original contract duration was 180 consecutive calendar days; and
WHEREAS, The contract Notice-to-Proceed date was October 15, 2020; and WHEREAS, On July 13, 2021, by Resolution No. 21- 0104, the Commission approved an increase of 250 calendar days to the existing contract duration contingency for a total contract duration contingency of up to 268 calendar days and a total contract duration of up to 448 consecutive calendar days, with no change in contract amount; and WHEREAS, The SFPUC and contractor Pilot Construction Management Inc. agreed to resolve all disputed claims with a single deductive change order to de-scope the remaining project work while retaining the fabricated ladders, safety gates, guardrails, platform framing and grating, and self-retracting lanyards; and
WHEREAS, Staff recommends approval of Modification No. 1 (Final), which would decrease the contract amount by $793,250 and delete the scope of work for installation of these materials; and
WHEREAS, The Contract Monitoring Division waived the Local Business Enterprise (LBE) subcontracting participation for this contract; now, therefore, be it RESOLVED, That this Commission hereby accepts materials supplied by Pilot Construction Management Inc. for Contract No. WD -2854B, 525 Golden Gate Avenue Tower Access and Fall Protection; approves Modification No. 1 (Final), de-scoping the remaining work, for a decrease in contract amount of $793,250, and for a total final contract amount of $686,775; and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 9, 2023
Secretary, Public Utilities Commission