DEPARTMENT Infrastructure Division AGENDA NO. 6b
MEETING DATE May 9, 2023
Last updated: 02.01.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Johanna Wong
Approve Modification No. 1 to Contracts PRO.0137.A-E, Tunnel Technical Advisory Panel Services
Summary of Proposed
Commission Action:
Modify Contract Nos. PRO.0137.A, PRO.0137.B, PRO.0137.C, PRO.0137.D, and PRO.0137.E with Doctor Mole Incorporated/Dr.
Gary Brierley (PRO.0137.A) , Dr. Youssef Hashash (PRO.0137.B ), Frank L. Rollo (PRO.0137.C), Dr. Michael C. Johnson PRO.0137(D), and Kilduff Underground Engineering, Inc./Todd M. Kilduff (PRO.0137.E) respectively, to provide independent and conflict -free advice and authoritative reviews of tunnel designs for ongoing S an Francisco Public Utilities Commission tunnel projects as follows: (1) PRO.0137.A: increase $200,000 original contract amount by $120,000 for a new contract amount of $320,000 and increase the original four - year duration by two years for a total duration of six years ; (2) PRO.0137.B: increase $250,000 original contract amount by $120,000 for a new contract amount of $370,000 and increase the original four - year duration by two years for a total duration of six year s; (3) PRO.0137.C: increase $200,000 original contract amount by $120,000 for a new contract amount of $320,000 and increase the original four - year duration by two years for a total duration of six years; (4) PRO.0137.D: increase the original three -year, ten-month duration by two years, two months for a total duration of six years; and (5) PRO.0137.E: increase $100,000 original contract amount by $100,000 for a new contract amount of $200,000 and increase the original four - year duration by two years for a total duration of six years.
Background: The San Francisco Public Utilities Commission ( SFPUC) assessed the capabilities of its engineering staff and determined that the agency needs technical assistance from industry experts in tunnel design and engineering, tunnel construction, ge otechnical and seismology engineering, tunnel structural engineering, structural/shoring and/or fluid mechanics /hydraulics to participate on Tunnel Technical Advisory Panels (TTAPs) and various task forces. For contracting expediency and efficiency purposes, Staff developed a pool of qualified consultants so the SFPUC could readily have access to expert technical advice without delaying project milestones.
Agenda Title: Approve Modification No. 1 to PRO.0137.A-E, Tunnel Technical Advisory Panel Services Commission Meeting Date: May 9, 2023
Scope of Contract: The Contract work location(s) include Mountain Tunnel upcountry, Folsom, Lower Alemany , Kansas/Marin and other SFPUC tunnel project sites.
The Contract work consists of:
• Participation on TTAPs: TTAPs are composed of one or more eminent experts specializing in different engineering
disciplines, who are assembled on a semi -
regular basis to
provide high-level assessment of the progress and content of the design and construction of specific elements of individual projects. TTAPs are convened to examine the design and
construction at project milestones to offer advice and comment based on the worldwide or industry-
wide experience of the
members; and
• Participation on Task Forces: Task Forces focus on a particular technical discipline or area of discipline. A Task Force may assist with review of specific deliverables and specific engineering documents.
Funding and Costs: Funding Source: Funds for the Contracts will continue to be allocated from individual, capital-funded projects.
Original Cumulative Not-to-Exceed Amount: $850,000
Proposed Modification No. 1: $460,000
Total Cumulative Not-To-Exceed Contract Amount: $1,310,000
Contract No.
Original
Contract
Amount
Modification
No. 1
Amount
New
Contract
Amount
PRO.0137.A $200,000 $120,000 $320,000
PRO.0137.B $250,000 $120,000 $370,000
PRO.0137.C $200,000 $120,000 $320,000
PRO.0137.D $100,000 n/a $100,000
PRO.0137.E $100,000 $100,000 $200,000
TOTALS $850,000 $460,000 $1,310,000
Schedule: Original Duration: Varies per contract, see table below Proposed Modification No. 1 Duration: Varies per contract Total Duration: Six years each Contract
Contract No. Original Duration No. 1
Duration
Proposed
Duration
PRO.0137.A 4 years 2 years 6 years
Agenda Title: Approve Modification No. 1 to PRO.0137.A-E, Tunnel Technical Advisory Panel Services Commission Meeting Date: May 9, 2023
PRO.0137.B 4 years 2 years 6 years
PRO.0137.C 4 years 2 years 6 years
PRO.0137.D 3 years, 10 months 2 years, 2 months 6 years PRO.0137.E 3 years, 10 months 2 years, 2 months 6 years
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
Pursuant to Chapter 14B of the San Francisco Administrative Code, the Contract Monitoring Division (CMD) LBE sub -consulting
requirements have been waived for this agreement.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) require s the services of eminent individual industry experts to provide advice or guidance in tunnel design and engineering; tunnel construction and constructability; geotechnical engineering; seismolo gy and engineering geology; fluid mechanics/hydraulic s; cost estimating; and, assisting the SFPUC project team in making critical project decisions by participating on Tunnel Technical Advisory Panels (TTAPs) and various other Task Forces; and
WHEREAS, On March 7, 2019, the SFPUC issued a Request for Qualifications (RFQ) to procure a qualified pool of engineering experts for Contract Nos. PRO.0137.A-E in conformance with the requirements of San Francisco Administrative Code Chapter 6.40, and the SFPUC subsequently selected eminent individual engineering industry experts as pool members; and WHEREAS, On August 7, 2019, the General Manager, exercising delegated authority by this Commission under Resolution No. 09- 0017, awarded Contract Nos. PRO.0137.D -E Tunnel Technical Advisory Panel Services to qualified engineering pools members Dr. Michael C.
Johnson and Kilduff Underground Engineering, Inc./ Todd M. Kilduff , respectively, each with a contract amount not-to-exceed $100,000 and each with a duration of three years and 10 months; and
WHEREAS, On August 13, 2019, by Resolution No. 19- 0153, this Commission awarded Contract Nos. PRO.0137.A -C, Tunnel Technical Advisory Panel Services, to expert engineer panel members Dr. Mole Incorporated/ Dr. Gary Brierley (PRO.0137.A) with an amount not -to- exceed $200,000, Dr. Youssef Hashash (PRO.0137.B) with an amount not -to-exceed $250,000, and Frank L. Rollo (PRO.0137.C) with an amount not -to-exceed $200,000; and each with a duration of four years; and
WHEREAS, Staff recommends approval of Modification No. 1 to cumulatively increase the contracts by $460,000 to ensure the continued availability of specialized and expert services and support of the technical experts participating on the TTAPs and various other Ta sk Forces, increasing the total not -to-exceed contract amounts to $1,310,000, and extending each C ontract term to six years; and
WHEREAS, The Contract Monitoring Division waived sub-consulting goals for these contracts; and
WHEREAS, Funds for these contract s are available from individual capital project budgets; now, therefore, be it
RESOLVED, That this Commission hereby approves Modification No. 1 to Contract Nos.
PRO.0137.A-E, Tunnel Technical Advisory Panel Services , with Dr. Ga ry Brierley (PRO.0137.A), Dr. Youssef Hashash (PRO.0137.B), Frank L. Rollo, (PRO.0137.C), Dr. Michael C. Johnson (PRO.0137.D), and Todd M. Kilduff (PRO.0137.E) to continue to provide independent and conflict-free advice, and authoritative review s of tunnel design deliverables for ongoing SFPUC tunnel projects; and be it
FURTHER RESOLVED, That this Commission authorizes the General Manager to execute the following contract modifications:
• PRO.0137.B: increase $250,000 original contract amount by $120,000 for a new contract amount of $370,000 and increase the original four-year duration by two years for a total duration of six years;
• PRO.0137.C: increase $200,000 original contract amount by $120,000 for a new contract amount of $320,000 and increase the original four-year duration by two years for a total duration of six years;
• PRO.0137.D: increase the original three-year, ten-month duration by two years, two months for a total duration of six years; and
• PRO.0137.E: increase $100,000 original contract amount by $100,000 for a new contract amount of $200,000 and increase the original four-year duration by two years for a total duration of six years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of May 9, 2023.
Secretary, Public Utilities Commission
• PRO.0137.A: increase $200,000 original contract amount by $120,000 for a new contract amount of $320,000 and increase the original four-year duration by two years for a total duration of six years;