Southeast Water Pollution Control Plat
Construction Management Services
Stephen Robinson, Assistant General Manager Infrastructure Presented to the San Francisco Public Utilities Commission June 13th, 2023
Our Combined Sewer System
2 49 Square Miles in SF
860,000+ SF Population
3 Treatment Facilities
1,000+ Miles of Pipes
40 Billion Gallons Treated/Year
Avg. Dry Weather Flow: 12mgd
Wet Weather Cap.: 175mgd
Oceanside Treatment Plant
Avg. Dry Weather Flow: 0mgd
Wet Weather Cap.: 150mgd
North Point Wet Weather Facility
Avg. Dry Weather Flow: 58mgd
Wet Weather Cap.: 250mgd
Southeast Treatment Plant
Avg. Dry Weather Flow: 70mgd
Total Wet Weather Capacity: 575mgd
PRO.0104 was awarded in 2018 with the following
scope of services:
• Southeast Plant Construction Management
• Construction Controls Management
• Construction Contract Management
• Construction Risk Management
• Safety Management
• Environmental Compliance Services
• Public Outreach and Communications
• Supplier Quality Surveillance
3 While all services provided under PRO.0104 were
within the Contract Scope of Services, the level of
effort increased
4 • Plantwide Electrical Inspections and
Administration Support
• Expansion of Supplier Quality
Surveillance and Safety
Management Support
• Contractor Outreach – Contractors
Assistant Center Support
The Safety Management Team has worked diligently to
mitigate safety related incidents during construction
5 Safety Management Program
Project Hours 2,587,772
Recordable Incidents 17
Lost Workday Incidents 6
Cal-OSHA Citations 0
Confirmed COVID Cases 118
Thermal Imaging and
Self-attestation Tests 55,000
Proposed Commission Action
Approve Modification No.1 to Contract No. PRO.0104
Southeast Water Pollution Control Plant Construction
Management Services with Parsons Water & Infrastructure to increase the Contract amount by $12,000,000 for a
new total Contract amount of $47,000,000 with no change to the Contract duration.
6 DEPARTMENT Infrastructure Division
AGENDA NO.
8 MEETING DATE
June 13, 2023
Last updated: 02.01.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Contract/Project Manager: Stephen Robinson
Approve Modification No. 1 to Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service
Summary of Proposed
Commission Action:
Approve Modification No. 1 to Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service with Parsons Water & Infrastructure Inc. , to increase the Contract amount by $12,000,000 for a new total C ontract amount of $47,000,000 with no change to the Contract duration, subject to Board of Supervisors approval under Charter Section 9.118. This Modification No. 1 will allow for continued program-level construction management oversight, and supervision of the Sewer System Improvement Program projects located at the Southeast Water Pollution Control Plant to ensure continued program standardization and consistency while meeting the San Francisco Public Utilities Commission’s goals and
requirements in accordance with the Construction M anagement Plan, Safety Approach, and Construction Management Procedures.
Background: The San Francisco Public Utilities Commission (SFPUC) Sewer System Improvement Program is one of several Wastewater Enterprise Capital Improvement Programs implemented to upgrade San Francisco’s aging combined wastewater and stormwater system to ensure a compl iant, reliable, sustainable, and seismically safe sewer system. The Sewer System Improvement Program includes replacing and constructing major Wastewater Enterprise assets and treatment facilities throughout San Francisco. Within the Southeast Water Pollution Control Plant, t hese projects include the construction of the New Headworks and Biosolids Digester Facilities , as well as improvements to ancillary assets, such as the Primary and Secondary Clarifiers Upgrades, 521/522 and Disinfection Upgrades, Facility-Wide Distributed Controls System Upgrades, Seismic Reliability and Condition Assessment Improvements, Power Feed and Primary Switchgear Upgrades and Oxygen Generation Plant Replacement.
On February 13, 2018, by Resolution No. 18- 0027, this Commission awarded Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Services, to Parsons Water & Infrastructure Inc. , to provide prog ram-level oversight and Agenda Title: Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service Commission Meeting Date: June 13, 2023
supervision for the delivery of construction projects at the Southeast Water Pollution Control Plant for an amount not-to-exceed $35,000,000 with a duration of 10 years.
During performance of the Contract work, SFPUC staff reviewed the Contract scope of work in several ways. First, an increased level of effort was required for plantwide electrical inspection and administration support through the Power Feed & Switchgear and Distributed Systems Controls Projects, two critical Southeast Water Pollution Control Plant projects that are essential to the completion, commissioning, and start -up of the New Headworks and Biosolids facilities. Additionally , to ensure consiste nt construction s afety management and supplier quality-surveillance across all Sewer System Improvement Program treatment plant projects, limited safety management and supplier quality surveillance support was provided to the Oceanside Treatment Plant, North Shore Pump Station, and Westside Pump Stations projects. Also, support is being provided to the Contractors Assistance Center, a community -based resource center established to mentor and train Local Business Enterprises on effective business leadership, Contract bidding/procurement, financial forecasting, marketing, project management, and other technical aspects necessary to pursue City Contracts.
While all services provided were within the original C ontract scope of work, t he level of effort expanded to include additional community - based resources an d support to other Wastewater Enterprise assets , causing the Contract to reach capacity earlier than planned. Therefore, additional C ontract capacity is needed to continue ongoing program construction m anagement services until the SFPUC determines a solution to meet the long-term need.
Scope of Contract: The original Contract work location was the Southeast Water Pollution Control Plant. However, to ensure consistent safety and supplier quality surveillance across all Sewer System Improvement Program treatment plant projects, the level of effort increased to support this work at the Oceanside Treatment Plant, North Shore Pump Station, and Westside Pump Stations.
The Contract work includes the following:
• Construction Controls Management;
• Construction Contract Management;
• Construction Risk Management;
• Safety Management;
• Environmental Compliance Services;
• Public Outreach and Communications;
• Supplier Quality Surveillance;
• Contractor Assistance Center Support; and
Agenda Title: Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service Commission Meeting Date: June 13, 2023
• Southeast Plant Plantwide Electrical Inspections and
Administrative Support.
Modifications to the
Contract:
Proposed Modification No. 1: Staff is seeking to increase the Contract amount by $12,000,000 to continue program-level construction management oversight and construction supervision at the Southeast Water Pollution Control Plant , increasing the total not -to-exceed amount of the Contract to $47,000,000, with no change to the Contract duration.
Funding and Costs: Funding Sour ce: Funds will be available from Project 10029732 - Wastewater Enterprise Capital Improvement Program, Sewer System Improvement Program-wide Management, Other Sewer System Improvement Program-wide Management project, and individual project funds within the Wastewater Enterprise Capital Improvement Program
Original Not-to-Exceed Amount: $35,000,000
Proposed Modification No. 1: $12,000,000
Total Not-To-Exceed Contract Amount: $$47,000,000
Schedule: Original Duration: Ten years.
Modification Duration: No change to the Contract duration Total Duration: Ten years
Environmental Review: Several of the projects named above have undergone review under the California Environmental Quality Act (CEQA), CEQA Guidelines, and San Francisco Administrative Code Chapter 31. CEQA review of the potential environmental impacts of the remaining projects are currently being evaluated or will be evaluated when design is complete .
C
onstruction work and the associated construction management services proposed herein will not be authorized to commence on those projects until the CEQA review process is completed, this Commission approves each project and authorizes construction work to begin, and the SFPUC issues a Notice to Proceed for each project.
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 20% Local Business Enterprise subcontracting requirement for this Contract. The contractor committed to a 53% Local Business Enterprise participation with its proposal.
Attachment: 1. Contract Monitoring Division Memorandum
Agenda Title: Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service Commission Meeting Date: June 13, 2023
Figure 1: Southeast Treatment Plant Project Map
Figure 2: Sewer System Improvement Program System Map
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires the services of a construction management firm to provide program-level oversight and supervision in the delivery of the Sewer System Improvement Program construction projects at the Southeast Water Pollution Control Plant. The Sewer System Improvement Program is one of several Wastewater Enterprise Capital Improvement Programs implemented to upgrade San Francisco’s aging combined wastewater and stormwater system to ensure a compliant, reliable, sustainable, and seismically safe sewer system. The Sewer System Improvement Program includes replacing and constructing major Wastewater Enterprise assets and treatment facilitie s throughout San Francisco. These projects include the construction of the New Headworks and Biosolids Digester Facilities, improvements to ancillary assets at the Southeast Water Pollution Control Plant such as the Primary and Secondary Clarifiers Upgrades, 521/522 and Disinfection Upgrades, Facility- Wide Distributed Controls System Upgrades, Seismic Reliability and Condition Assessment Improvements, Power Feed and Primary Switchgear Upgrades and Oxygen Generation Plant Replacement; and
WHEREAS, On February 13, 2018, by Resolution No. 18-0027, the Commission awarded Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service, to Parsons Water & Infrastructure Inc. (Parsons), with an amount not-to- exceed $35,000,000 and a duration of 10 years; and
WHEREAS, During performance of the contract work, Parsons expended a n increased level of time and effort for plantwide electrical inspection and administration, safety management and supplier quality surveillance and support to the Contractors Assistance Center; and WHEREAS, To accommodate for this unexpected increase in time and effort, t his Modification No. 1 increases the Contract amount by $12,000,000, and w ith no change to the Contract duration, to continue program-level construction management oversight and supervision at the Southeast Water Pollution Control Plant, increasing the total not-to-exceed Contract amount to $47,000,000; and
WHEREAS, Several of the projects named above have undergone review under the California Environmental Quality Act (CEQA), CEQA Guidelines, and San Francisco Administrative Code Chapter 31; CEQA review of the potential environmental impacts of the remaining projects are currently being evaluated or will be evaluated when design is complete; and construction work and the associated construction management services proposed herein will not be authorized to commence on those projects until the CEQA review process is completed, this Commission approves each project and authorizes construction work to begin, and the SFPUC issues a Notice to Proceed for each project; now, therefore, be it
RESOLVED, That this Commission hereby approves Modification No. 1 to Wastewater Enterprise Capital Improvement Program funded Contract No. PRO.0104, Southeast Water Pollution Control Plant Program Construction Management Service with Parsons, increasing the Contract amount by $12,000,000 with no change to Contract duration, for a total not -to-exceed Contract amount of $47,000,000, and a total duration of 10 years, subject to approval by the Board of Supervisors under Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 13, 2023
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
MEMORANDUM
Date: May 23, 2023
To: Howard Fung, Project Manager, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0104 PUC SEP Construction Management Services
The SFPUC has requested a modification for the above referenced contract by increasing the contract amount by $12,000,000 for a total agreement amount of $47,000,000. Per the SFPUC, the scope of work for Modification No.1 to continue program-level construction management oversight and construction supervision at the Southeast Water Pollution Control Plant.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 20%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Parson’s Water & Infrastructure (“Parsons”), CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
EMS ADCS/ SQS/ Docs/
Construction Safety and
Contracts Management
SF LBE-MBE 37%
Albion Partners Specialty Env. Monitoring SF LBE-OBE 7% The Their Group Senior Outreach Liaison SF LBE-WBE 7%
Sonika Corporation Environmental Inspector SF LBE-MBE 2% TOTAL 53%
As of May 19, 2023, per Parsons, Parsons invoiced $29,820,170.61. The Micro/Small-LBE participation achieved by Parsons is as follows:
Subcontractor Scope of Work
Status,
Type and
Size
Credited
LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
EMS ADCS/ SQS/ Docs/
Construction Safety
and Contracts
Management
SF LBE-
MBE
37% $9,332,339.20 31.30%
Per Parsons, and as confirmed by the SFPUC, “Albion Environmental, Inc. is an LBE environmental inspection services firm originally selected by Parsons to provide inspection and monitoring work. As the field work progressed, the SFPUC project team requested specialty monitoring services support (Paleontologists, Native American Specialists, Archaeologist), as required during excavation and other construction related work. Albion did not specialize in these areas and the work subsequently had to be sub-contracted to specialty firms to ensure project environmental compliance.”
Parsons has confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. Parsons informed the CMD that it anticipates meeting its 53% Micro/Small-LBE commitment, as follows:
Albion Partners Specialty Env.
Monitoring
SF LBE-
OBE
7% $993,380.87 3.33%
The Their Group Senior Outreach
Liaison
SF LBE-
WBE
7% $1,265,383.19 4.24%
Sonika
Corporation
Environmental
Inspector
SF LBE-
MBE
2% $1,102,278.65 3.70%
Applied
Technology and
Science
Environmental
Compliance
SF LBE-
WBE
-- $962.46 0.003%
Bonner
Communications
Development &
Management of
Social Media
Profiles
SF LBE-
WBE
-- $844,382.74 2.83%
JBR Partners Inc. Contracting and
Procurement
Protocols Review
SF LBE-
MBE
-- $193,941.44 0.65%
KRAAL
Consulting
LBE Support SF LBE-
OBE
-- $540,161.07 1.81%
MSA Design &
Consulting
Contracting and
Procurement
Protocols Review
SF LBE-
OBE
-- $77,350.31 0.26%
Yadejs, Inc. Cleaning Services SF LBE-
MBE
-- $131,747.74 0.44%
Yerba Buena
Engineering &
Construction
LBE Support SF LBE-
MBE
-- $191,488.65 0.64%
TOTAL 53% $14,673,416.32 49.20%
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced To-
Date
Projected LBE
Participation for entire
contract including this
Amendment No. 1
EMS ADCS/ SQS/ Docs/
Construction Safety
and Contracts
Management
SF LBE-MBE $9,332,339.20 $17,390,000.00 37%
Albion Partners Specialty Env.
Monitoring
SF LBE-OBE $993,380.87 $1,376,933.32 2.9%
The Their Group Senior Outreach
Liaison
SF LBE-WBE $1,265,383.19 $3,268,236.85 7%
Sonika
Corporation
Environmental
Inspector
SF LBE-MBE $1,102,278.65 $1,293,746.88 2.8%
Going forward, SFPUC staff and Parsons will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and Parsons must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
Applied
Technology and
Science
Environmental
Compliance
SF LBE-WBE $962.46 $100,962.46 0.2%
Bonner
Communications
Development &
Management of
Social Media
Profiles
SF LBE-WBE $844,382.74 $844,382.74 1.8%
JBR Partners
Inc.
Contracting and
Procurement
Protocols Review
SF LBE-MBE $193,941.44 $250,962.46 0.5%
KRAAL
Consulting
LBE Support SF LBE-OBE $540,161.07 $540,161.07 1.1%
MSA Design &
Consulting
Contracting and
Procurement
Protocols Review
SF LBE-OBE $77,350.31 $102,350.31 0.2%
Yadejs, Inc. Cleaning Services SF LBE-MBE $131,747.74 $250,962.46 0.5% Yerba Buena
Engineering &
Construction
LBE Support SF LBE-MBE $191,488.65 $250,962.46 0.5%
TOTAL
$14,673,416.32 $25,669,661.01 55%