DEPARTMENT
Infrastructure
AGENDA NO. 5g
MEETING DATE
June 13, 2023
Last updated: 02.01.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Johanna Wong
Approve Amendment No. 1 to Contract Nos. PRO.0085.A-B, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services
Summary of Proposed
Commission Action:
Modify Contract Nos. PRO.0085 .A-B, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services, with AECOM Technical Services, Inc. (PRO.0085.A), and McMillen Jacobs/Joe Hill, Joint Venture (McMillen Jacobs -Joe Hill JV) (PRO.0085.B) to increase the contract amounts by $2,000,000 for a new total contract amount for each contract of $6,500,000 with no change to the durations, to provide additional contract capacity so that as-needed engineering services for San Francisco Public Utilities Commission capital improvement projects in the Hetch Hetchy region can be accomplished.
Background: The San Francisco Public Utilities Commissio n (SFPUC) has retained the services of qualified consultants to assist the SFPUC staff and to supplement City engineering design efforts on an as -needed basis, including initial planning, programming, design, engineering support during construction and sta rt-
up, and knowledge transfer for water
conveyance, water/wastewater treatment, water distribution, wastewater collection, and power projects. The consultants assist SFPUC staff in the implementation and completion of various SFPUC projects on an as -needed basis and are called upon to provide related services for a portion of projects at any stage.
On May 14, 2019, by Resolution No. 19- 0189, this Commission approved the award of Contract Nos. PRO.0085.A -C, Hetch Hetchy Capital Improvement P rogram Region As -Needed Engineering Services, each with an amount not-to-exceed $4,500,000, and each with a duration of five years to AECOM Technical Services, Inc. (PRO.0085.A), McMillen Jacobs -Joe Hill JV (PRO.0085.B), and Stantec-AGS JV (PRO.0085.C).
Multiple staff working on Hetch Hetchy related projects have raised potential requests for engineering support services. The additional contract capacity will ensure future requests are able to be accomplished.
Agenda Title: Contract Nos. PRO.0085, HCIP Region As-Needed Engineering Services Commission Meeting Date: June 13, 2023
Scope of Contract: The Contract work is located in the Hetch Hetchy region.
The Contract work consists of:
• Civil, Electrical or Mechanical Engineering: Design, analysis, and condition assessment for water conveyance, tunnels, dams and power transmission;
• Water Treatment Engineering: Design and analysis of chemical handling and processes, filtration, piping, control and instrumentation;
• Structural Engineering;
• Pipeline Engineering;
• Groundwater Engineering;
• Geotechnical Engineering;
• Corrosion Engineering;
• Computer Aided Design and Drafting;
• Hydraulic Modeling;
• Pressure Surge Analysis and Mitigation Design;
• Trenchless Technology;
• Utility Mapping;
• Photogrammetry / Surveying;
• Materials Testing and Inspection;
• Cost Estimating;
• Peer Review; and
• Owner’s Representation.
Modifications to the
Contract:
Proposed Modification No. 1: Is being requested to increase contract numbers PRO.0085.A and PRO.0085.B by $2,000,000 each, with no change to the contract durations, to continue providing as -needed engineering services for SF PUC Capital Improvement Projects in the Hetch Hetchy Region, increasing the total not -to-exceed contract amount of each contract to $6,500,000.
Funding and Costs: Funding Source: SFPUC Capital Improvement Programs Original Not-to-Exceed Amount: $ 4,500,000 (per contract) Proposed Modification No. 1: $2,000,000 (per contract)
Total Not-To-Exceed Contract Amount: $6,500,000 (per contract)
Schedule: Original Duration: Five years (per contract)
Proposed Modification No. 1 Duration: No change
Total Duration: Five years (per contract)
Environmental Review: Modification of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Agenda Title: Contract Nos. PRO.0085, HCIP Region As-Needed Engineering Services Commission Meeting Date: June 13, 2023
section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. No work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 12% Local Business Enterprise (LBE) subcontracting requirement for this contract.
AECOM Technical Services, Inc. (PRO.0085.A), and McMillen Jacobs-Joe Hill JV (PRO.0085.B), c ommitted to LBE participation of
16.2%, and 12.5% respectively with their proposals, and these amounts remain unchanged.
Attachment: 1. Contract Monitoring Division Memo
Agenda Title: Contract Nos. PRO.0085, HCIP Region As-Needed Engineering Services Commission Meeting Date: June 13, 2023
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as-needed engineering services for SFPUC capital improvement projects in the Hetch Hetchy region; and WHEREAS, On May 14, 2019, by Resolution No. 19- 0189, the Commission awarded Contract No(s). PRO.0085 A-C, Contract Nos. PRO.0085, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services , and authorized the General Manager of the SFPUC to negotiate and execute three professional services contracts , each with an amount not - to-exceed $4,500,000 and each with a duration of five years, with AECOM Technical Services, Inc. (PRO.0085.A), and McMillen Jacobs/Joe Hill, Joint Venture (McMillen Jacobs-Joe Hill JV) (PRO.0085.B), and Stantec Consulting Services, Inc., AGS Inc. Joint V enture (Stantec-AGS JV) (PRO.0085.C); and
WHEREAS, Staff recommends Modification No. 1 to increase two of the three contracts (A and B) by $2,000,000 each, to continue providing engineering services for the SFPUC Capital Improvement Projects in the Hetch Hetchy Region, on an as-needed basis, increasing the total not- to-exceed amount for each contract to $6,500,000 with no change to the durations; and WHEREAS, Modification of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and WHEREAS, Funds for these contracts are available from SFPUC Capital Improvement Programs; now, therefore, be it
RESOLVED, That this Commission hereby approves Modification No. 1 to Contract Nos.
PRO.0085.A and PRO.0085.B , Contract Nos. PRO.0085, Hetch Hetchy Capital Improvement Program Region As -Needed Engineering Services , with AECOM Technical Services, Inc. (PRO.0085.A), and McMillen Jacobs -Joe Hill J V (PRO.0085.B), increasing each contract by $2,000,000 for a total not -to-exceed contract amount for each contract of $6,500,000, with no change to the durations, to provide additional contract capacity so that a s-needed engineering services for SFPUC capital improvement projects in the Hetch Hetchy region can be accomplished.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 13, 2023.
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator Stephanie Tang, Director
MEMORANDUM
Date: May 16, 2023
To: Johanna Wong, Contract Manager, SFPUC
Shawndrea Hale, Contract Administrative Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD Subject: CMD Modification #1: PRO.0085.A EMB HCIP Region As-Needed Engineering Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $2,000,000 for a total agreement amount of $6,500,000. Per the SFPUC, the scope of work for Modification No.1 is to continue providing as-needed engineering services for SFPUC Capital Improvement projects in the Hetch Hetchy Region.
LBE Subconsulting Participation
The Micro/Small - LBE subconsulting participation requirement established for this contract is 12%. The Micro/Small - LBE subconsulting participation requirement applies to the entire contract including any modifications, change orders and amendments. The Micro/Small - LBE participation reflected on the Proposer’s, AECOM Technical Services, Inc.’s (“AECOM”), CMD Form 2A at the time of proposal is as follows:
Subcontractor
Scope of Work
LBE STATUS
LBE Credited
Participation
Bay Area Coating Consultants, Inc. Project Management,
Oversight, Task order
execution, Safety, Quality
PUC LBE-
OBE
2.00%
Bello & Associates Structural
Engineers
Structural Engineering
SF LBE-WBE
1.00%
Dabri, Inc. Constructability, Cost
Estimating
SF LBE-WBE
2.50%
Freyer & Laureta, Inc.
Water/Wastewater
Treatment Process
Engineering
SF LBE-MBE
1.00%
7 KKL Consulting, LLC Hydropower SF LBE-MBE 0.75%
Land and Structure Photogrammetry/Survey PUC LBE- 3.00%
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102
Telephone (415) 581-2310; Fax (415) 581-2351
OBE
McGovern McDonald
Engineers
Civil Engineering
SF LBE-WBE
1.70%
Pacific Engineering
Consultants, Inc.
Inspection Services-
Civil/CM
SF LBE-OBE
2.00%
Terra Engineers, Inc. Geotechnical Engineering SF LBE-WBE 1.00% Matthew Gass Consulting Power Engineering
Technical Expert
SF LBE-OBE
1.25%
TOTAL 16.20%
As of April 25th, 2023, AECOM invoiced $3,005,791. The Micro/Small - LBE participation achieved by AECOM is as follows:
Subcontractor
Scope of Work
LBE Status
Credited
LBE
Participation
LBE Participation To-
Date Invoiced (Not
including
Modification No.1)
Bay Area
Coating
Consultants, Inc.
Project Management,
Oversight, Task order
execution,
Safety, Quality
PUC LBE-
OBE
2.00%
1.19%
$35,847
Bello & Associates
Structural
Engineers
Structural
Engineering
SF LBE-WBE
1.00%
0.35%
$10,398
Dabri, Inc. Constructability, Cost
Estimating
SF LBE-WBE
2.50%
1.39%
$41,800
Freyer & Laureta,
Inc.
Water/Wastewate r
Treatment Process
Engineering
SF LBE-MBE
1.00%
0%
$0
KKL
Consulting, LLC
Hydropower
SF LBE-MBE
0.75%
26.37%
$792,750
8 Land and
Structure
Photogrammetry/
Survey
PUC LBE-
OBE
3.00%
0%
$0
McGovern
McDonald
Engineers
Civil Engineering
SF LBE-WBE
1.70%
0%
$0
Pacific
Engineering
Consultants, Inc.
Inspection Services-
Civil/CM
SF LBE-OBE
2.00%
0%
$0
Terra Engineers,
Inc.
Geotechnical
Engineering
SF LBE-WBE
1.00%
3.91%
$117,500
Matthew Gass
Consulting
Power Engineering
Technical Expert
SF LBE-OBE
1.25%
0%
$0
TOTAL 16.20% 33.21% $998,295
Per AECOM, Land and Structure has declined work on Task Order 5, resulting in a shortfall in the present LBE Participation. Moreover, pursuant to communications with AECOM and confirmed by the SFPUC, AECOM’s LBE Participation To-Date for Freyer & Laureta, Inc., McGovern McDonald Engineers, Pacific Engineering & Construction, Inc. and Matthew Gass Consulting are presently behind in meeting their LBE Requirements as the SFPUC has not yet requested the scopes of work that these subcontractors are listed for.
AECOM is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Based on the foregoing AECOM confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. AECOM informed CMD that it anticipates meeting its 16.20% Micro/Small - LBE commitment, as follows:
Subcontractor
Scope of Work
LBE
Status
Amount
Invoiced
To-Date
Projected LBE
Participation for
entire contract
including this
Modification No. 1
Bay Area Coating
Consultants, Inc.
Project Management,
Oversight, Task order
execution, Safety,
Quality
PUC LBE-
OBE
$35,847
0.55%
$35,847
Bello & Associates
Structural
Engineers
Structural Engineering
SF LBE-
WBE
$10,398
0.69%
$45,000
Dabri, Inc. Constructability, Cost
Estimating
SF LBE-
WBE
$41,800
1.72%
$112,000
9 Freyer & Laureta, Inc. Water/Wastewater
Treatment Process
Engineering
SF LBE-
MBE
$0
0.69%
$45,000
KKL Consulting,
LLC
Hydropower
SF LBE-
MBE
$792,750
12.20%
$792,750
Land and
Structure
Photogrammetry/Survey
PUC LBE-
OBE
$0
2.08%
$135,000
McGovern
McDonald
Engineers
Civil Engineering
SF LBE-
WBE
$0
1.18%
$76,500
Pacific Engineering
Consultants, Inc.
Inspection Services-
Civil/CM
SF LBE-
OBE
$0
1.38%
$90,000
Terra Engineers, Inc. Geotechnical
Engineering
SF LBE-
WBE
$117,500
1.81%
$117,500
Matthew Gass
Consulting
Power Engineering
Technical Expert
SF LBE-
OBE
$0
0.50%
$32,500
TOTAL $998,295 22.80% $1,482,097
Per correspondence with the SFPUC, “KKL is currently anticipated to perform the Project Coordinator and Project Management services for a number of dam projects in the Hetch Hetchy Region.” As a result, the shortfall in some individual LBE commitment is because the “Project Coordinator that has experience in Dams and hydropower to be able to coordinate with internal and external stakeholders to identify Levels of Service/performance objectives of each project and thereby be able to define scope, budget and schedule of the all the dam projects; and provide peer review of deliverables as required,” and “only AECOM and KKL” have “the experience to provide those highly specialized services.” Moreover, AECOM has acknowledged that they are required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Going forward, SFPUC Project Manager and AECOM will notify CMD of any newly proposed task orders and the composition of the respective consultant team(s) for each task order. CMD will review this information to determine/facilitate progress toward the project’s overall LBE subconsulting requirement. In addition, the SFPUC Project Manager and AECOM will notify CMD of any proposed subconsultant additions and/or substitution throughout the term of this amendment. Contingent on the conditions set forth above, CMD concurs with the subject modification.
Based on the foregoing, CMD concurs with the closeout of this contract. Should you have any questions, please contact Michelle Kassatly at [email protected] .
10 CONTRACT MONITORING DIVISION OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator Stephanie Tang, Director
MEMORANDUM
Date: April 21, 2023
To: Johanna Wong, Project Manager, SFPUC
Shawndrea Hale, Contract Administrative Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD Subject: Modification No. 1 for PRO.0085.B EMB HCIP Region As-Needed Engineering Services (PeopleSoft Contract ID: 1000015311)
SFPUC has requested to modify the above referenced contract by $2,000,000 for a total agreement amount of $6,500,000. Pursuant to communications with the SFPUC, the scope of work for Modification No.1 is needed to continue providing as-needed engineering services for SFPUC Capital Improvement projects in the Hetch Hetchy Region.
The Micro/Small-LBE subcontracting participation requirement established for this contract is 12%. The
12.00% LBE subconsultant participation requirement was established in consideration of specialized services such as, dam engineering, substation design; penstock rehabilitation; power generation facilities; underwater inspection. The LBE subcontracting participation requirement applies to the entire contract including any modifications, change orders and amendments.
The Micro/Small LBE participation reflected on the Prime Contractor’s, Delve Underground / Joe Hill Consulting Engineers Joint Venture
1. (“Delve-Joe Hill”), Section 00 43 36 at the time of bid is as follows:
Subcontractor Scope of Work LBE Status,
Type and Size
Listed & Credited
Participation
Achievement Engineering Corp Materials
Testing/Laboratory
Services
PUC LBE-MBE $45,000.00 1.00%
Sierra Consultants Inc., dba Land
&
Structure
Survey, Civil, Utilities
Mapping & Coordination
PUC LBE-OBE $166,500.00 3.70%
11 SRT Consultants Pipeline, Water Resources,
Hydraulic Mod., Pressure
Surge Analysis,
Groundwater Eng.
SF LBE-WBE $112,500.00 2.50%
Applied Technology and Science Environmental
Advisory Services, Civil
SF LBE-WBE $67,500.00 1.50%
Bay Area Coating Consultants Corrosion Engineering PUC LBE-OBE $58,500.00 1.30% Galen CM Constructability Review PUC LBE-OBE $22,500.00 0.50%
1 Delve Underground / Joe Hill Consulting Engineers Joint Venture was originally named McMillen Jacobs-Joe Hill JV but is now named Delve Underground / Joe Hill Consulting Engineers Joint Venture.
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310; Fax (415) 581-2351
2 KKL Consulting LLC Civil Engineering SF LBE-MBE $45,000.00 1.00% Matthew Gass Consulting Mechanical Engineering PUC LBE-OBE $45,000.00 1.00% TOTAL $562,500.00 12.50%
As of April 11, 2023, Delve-Joe Hill invoiced $3,438,318.88. The Micro/Small LBE participation achieved by Delve-Joe Hill is as follows:
Subcontractor Scope of Work LBE Status,
Type and Size
Participation To-Date (NOT
including Modification No
1)
Achievement Engineering Corp Materials
Testing/Laboratory
Services
PUC LBE-MBE $0.00 0%
Sierra Consultants Inc., dba Land
& Structure
Survey, Civil, Utilities
Mapping &
Coordination
PUC LBE-OBE $130,442.45 3.79%
SRT Consultants Pipeline, Water
Resources, Hydraulic
Mod., Pressure Surge
Analysis,
Groundwater
Eng.
SF LBE-WBE $372,623.98 10.84%
Applied Technology and Science Environmental Advisory
Services, Civil
SF LBE-WBE $0.00 0%
Bay Area Coating Consultants Corrosion Engineering PUC LBE-OBE $0.00 0% Galen CM Constructability Review PUC LBE-OBE $0.00 0%
KKL Consulting LLC Civil Engineering SF LBE-MBE $0.00 0% Matthew Gass Consulting Mechanical Engineering PUC LBE-OBE $19,100.30 0.56% TOTAL $522,166.73 15.19%
Per Delve-Joe Hill and as confirmed by the SFPUC, Achievement Engineering Corp, Applied Technology and Science, Bay Area Coating Consultants, Galem CM, and KKM Consulting LLC have not been utilized because the task orders issued to-date did not require a scope of work that the LBEs at issue were listed to perform. Delve-Joe Hill is required to make good faith efforts to utilize LBEs for any scopes of work, or portions thereof, which can reasonably be subcontracted throughout the life of the agreement. In light of this requirement, and as part of Delve-Joe Hill’s good faith efforts, Delve-Joe Hill is exploring options to find what additional scopes of work these LBEs may provide.
Moreover, Delve-Joe Hill confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subcontractors. Delve-Joe Hill informed the CMD that it anticipates meeting its 12.50% Micro/Small LBE subcontracting participation requirement, as follows:
3 Subcontractor Scope of Work LBE Status,
Type and Size
Projected Participation
(Including Modification No 1)
Achievement Engineering Corp Materials
Testing/Laboratory
Services
PUC LBE-MBE $65,000.00 1.00%
Sierra Consultants Inc., dba Land
& Structure
Survey, Civil, Utilities
Mapping &
Coordination
PUC LBE-
OBE
$240,492.00 3.70%
SRT Consultants Pipeline, Water
Resources, Hydraulic
Mod., Pressure Surge
Analysis,
Groundwater
Eng.
SF LBE-
WBE
$434,413.00 6.68%
Applied Technology and Science Environmental Advisory
Services, Civil
SF LBE-
WBE
$97,500.00 1.50%
Bay Area Coating Consultants Corrosion Engineering PUC LBE- OBE
$84,500.00 1.30%
Galen CM Constructability Review PUC LBE-
OBE
$32,500.00 0.50%
KKL Consulting LLC Civil Engineering SF LBE-
MBE
$65,000.000 1.00%
Matthew Gass Consulting Mechanical Engineering PUC LBE- OBE
$19,100.00 0.29%2
TOTAL $1,038,505.00 15.97%
LBE Joint Venture Participation
Additionally, as a recipient of a 7.5% Joint Venture/LBE Rating Bonus, Joe Hill Consulting Engineers, as the LBE JV Partner, is to perform at least 40% of the total joint venture Prime-level work. The joint venture Prime participation split to date is as follows:
Firm
Status, Type and
Size
Original Credited
Participation
JV Prime Participation
To-Date (not
including Amendment
No. 1)
Delve Underground3 Non-LBE 60% 48.34%
Joe Hill Consulting Engineers SF LBE-OBE
(Micro) 40% 51.66%
4 TOTAL 100% 100%
Going forward, in order to ensure compliance with the Chapter 14B post-award requirements, SFPUC staff and Delve-Joe Hill will continue to notify and obtain CMD approval for any proposed subcontractor additions and/or substitutions throughout the term of this contract as well as any changes to the scope of work and the information provided to CMD. CMD will review this information to determine and facilitate progress towards the project’s LBE subcontracting requirement. Contingent upon the conditions set forth above, CMD approves this modification. Should you have any questions and/or concerns regarding the above, I can be reached at [email protected].
2 Matthew Gass Consulting has requested to be removed from this project. 3 Formerly McMillen Jacobs Associates