DEPARTMENT
Water Enterprise
AGENDA NO.
5h
MEETING DATE
June 13, 2023
Last updated: 02.01.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Margaret Hannaford
Award Contract Nos. PRO.0231.A-D, Specialized and Technical As-Needed Services
Summary of Proposed
Commission Action:
Award Contract Nos. PRO.0231.A-D, Specialized and Technical As - Needed Services, to Stantec/ JHCE Joint Venture ( JV) (PRO.0231.A); MMD JV (PRO.0231.B); AECOM/WRE JV (PRO.0231.C); and L EE Incorporated (PRO.0231.D) , each for an amount not- to-exceed $7,500,000 with a term of five years , to provide specialized and technical support services for water, power, operations and maintenance, and engineering planning services.
Background: The San Francisco Public Utilities Commission ( SFPUC) seeks to retain the services of qualified consultants to assist the Hetch Hetchy Water and Power division with operations and maintenance support, including asset management services, and engineering services, limited to condition assessment, capital planning, and needs assessment , for assets spanning from Tuolumne County to the San Francisco Bay Area.
Scope of Contract: The Contract work location will be the Hetch Hetchy Water and Power area from the Sierras to Newark.
The Contract work will provide as -needed specialized and technical support services to the operating division in the following areas:
• Water services (e.g., water supply, storage, delivery, conveyance, water quality, water treatment, wastewater
treatment, and engineering planning services);
• Power Services (e.g., powerhouse equipment,
controls/communication, transmission and distribution, and engineering planning services); and
• Operations and Maintenance Services (e.g., asset management, land management, security, environmental and regulatory compliance, hazardous materials and waste, condition
assessment, project prioritization, and on-site operational client engagements).
Funding and Costs: Funding Source: Hetch Hetchy Water and Power Operating, Programmatic and Capital budgets
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Total Not-to-Exceed Amount: $7,500,000 (per contract)
Schedule: Advertised: December 20, 2022
Estimated Notice-to-Proceed Date: June 2023
Estimated End Date: June 2028
Duration: Five years
Evaluation and Selection
Criteria:
The evaluation and selection process consisted of three phases: (1) Technical Written Proposal, (2) Diversity, Equity, and Inclusion Submittal, and (3) Social Impact Partnership Submittal. The consultant teams could be awarded up to a maximum of 1000 points: 995 points for the Technical Written Proposal, 5 points for the Diversity, Equity, and Inclusion Submittal. Additional firms could receive up to 50 bonus points for the Social Impact Partnership Submittal.
The evaluation panel included subject matter experts from the SFPUC and outside public agencies. The panel reviewed and ranked the technical written proposals.
The SFPUC received f ive proposals. Staff recommends award to the four highest-ranked proposers.
Final Score Summary: Technical Written Proposal Scores; Diversity, Equity, and Inclusion (DEI) Submittal Evaluation Scores; Social Impact Partnership (SIP) Submittal Evaluation Scores; and Contract Monitoring Division (CMD) Bonus:
Firm Technical
Written
Proposal
(950)
DEI
Subm
ittal
(5)
SIP
Sub
mitt
al
(50)
CMD
Bonus
(%)
Total
Score
Stantec/JHCE JV 921.1 5.0 47.7 7.5% 995.5
MMD JV 918.5 5.0 43.6 7.5% 992.8
AECOM/WRE
JV
909.1 5.0 42.6 7.5% 982.6
LEE Incorporated 876.2 5.0 37.8 10.0% 969.3
Hazen-Avila &
Associates JV
796.1 5.0 44.9 7.5% 861.1
Note: Scores and bonus have been rounded to the first decimal place.
Environmental Review: Award of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
The CMD established a 20% Local Business Enterprise (LBE) subcontracting requirement for this contract. Stantec/JHCE JV, MMD JV, AECOM/WRE JV, and LEE Inc orporated committed to LBE subcontractor participation of 22.5%, 21%, 20%, and 21% respectively with their proposals.
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Attachment: 1. CMD Memorandum Memo
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires qualified consultants to provide specialized and technical s ervices for water, power, operations and maintenance, and engineering-planning services for Hetch Hetchy Water and Power; and WHEREAS, O n December 20, 2022, SFPUC advertised a Request for Proposals for specialized and technical as-needed services to support water, power, operation/maintenance and capital planning activities for Hetch Hetchy Water and Power; and WHEREAS, Services are anticipated to begin in June 2023 and end in June 2028 and the duration of each contract is five years; and
WHEREAS, The not-to-exceed cost of services is $7,500,000 for each contract; and WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Stantec/JHCE Joint Venture (JV), MMD JV, AECOM/WRE JV, and L EE Incorporated are the highest ranked firms with responsive proposals based on the established scoring criteria; and
WHEREAS, CMD established a 20% Local Business Enterprise (LBE) subconsultant participation requirement for this contract and Stantec /JHCE JV, MMD J V, AECOM/WRE JV, and LEE Incorporated committed to LBE participation of 22.5%, 21%, 20%, and 21% respectively with their proposals; and
WHEREAS, Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract Nos . PRO.0231.A- D, Specialized and Technical As -Needed Services, to provide specialized and technical support services for water, power, operations and maintenance, and engineering planning services , to Stantec/JHCE JV (PRO.0231.A), MMD JV (PRO.0231.B), AECOM/WRE JV (PRO.0231.C), and LEE Incorporated (PRO.0231.D), each for an amount not -to-exceed $7,500,000 and with a duration of five years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 13, 2023
Secretary, Public Utilities Commission
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023
Agenda Title: PRO.0231 A-D, Specialized and Technical As-Needed Services Commission Meeting Date: May 23, 2023