DEPARTMENT
Emergency Planning & Security
AGENDA NO. 5c
MEETING DATE
June 27, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Amanda Higgins
Award Contract Nos. PUC-0002.A-F, Master As-Needed Security System Maintenance and Integration Services
Summary of
Proposed
Commission Action:
Award six Master As-Needed Security System Maintenance and Integration Services Contracts, PUC-0002.A, PUC-0002.B, PUC-0002.C, PUC-0002.D, PUC.0002.E, and PUC.0002.F, each with a not-to-exceed agreement capacity of $10,000,000; and authorize a combined cumulative spending authority of $10,000,000, with a duration of 1,827 consecutive calendar days (five years), to the responsible firms that submitted responsive statement of qualifications to Johnson Contr ols, Inc. (PUC-0002.A.), Netronix Integration (PUC- 0002.B.), Ojo Technology Inc . ( PUC-0002.C.), RFI Enterprises, Inc., doing business as RFI Communications and Security Systems (PUC-0002.D.), Siemens Industry, Inc., (PUC-0002.E.), and Universal Protection Security Systems, Limited Partnership doing business as Allied Universal Technology Services (PUC-0002.F.).
Background: On February 24, 2023, the S an Francisco Public Utilities Commission (SFPUC) issued a Request for Qualifications to procure as-needed services to furnish, install, repair, replace, integrate, and maintain function of security surveillance and access control equipment throughout the SFPU C. The C
ontract will be available to all SFPUC facilities, across divisions and enterprises. Contractors will perform work on an if-and-as-needed basis.
Scope of Contract: The Contract work locations will be throughout the counties of San Francisco, San Mateo, Santa Clara, Alameda, San Joaquin, Stanislaus, and Tuolumne, and other SFPUC/City owned l ands and r ights of w ay.
When work is
available, S taff will prepare and transmit to the contractors Quote Request Packages, which will include a description of the service(s) needed, a request for estimated costs, required deliverables, and a schedule of performance.
Staff will invite a ll qualified c ontractors awarded a master agreement to submit a competitive quotation on the Quote Request Packages. After receipt of quotations, Staff will evaluate the quotations and issue a Contract Service Order to the qualified contractor that submitted the lowest quote.
The Contract work consists of, but is not limited to:
Agenda Title: Master As-Needed Security System Maintenance and Integration Services Commission Meeting Date: June 27, 2023
• Furnish, install, repair, replace, integrate, and maintain the following equipment and systems: access control (card readers, panels, electric strikes, and all associated door and gate hardware), alarm monitoring, intercom, and digital video and recording;
• Maintenance (as requested, as frequent as monthly) and inspection of cameras to ensure cameras are operational; removal and disposal of nonfunctioning cameras, camera relocation and repairing of damaged structures caused by camera relocation, configuration of replacement cameras, and maintaining camera firmware updates;
• Furnish, install, and integrate security system management software such as Lenel, Milestone, Axis, and Paxton; provide software support, troubleshooting services, system maintenance, and updates; • Provide system integration, validation, and testing services for SFPUC projects involving extensions to existing security systems and ensure extensions are functional at the time of commissioning; • Provide training, including coordinating on-site manufacturer training services, such as Lenel OnGuard Certified Training taught by a Lenel Factory Instructor, for SFPUC Security and Information Technology Services staff; and
• Furnish and install components as specified in the SFPUC design guidelines, such as batteries and uninterrupted power supplies.
Funding and Costs: Funding Source: Operating, programmatic, and/or capital budgets from SFPUC enterprises and divisions
Engineer’s Estimate: $10,000,000
Schedule: Estimated Notice-to-Proceed Date: August 2023 Estimated End Date: August 2028
Duration: 1,827 consecutive calendar days (five years)
Bid History: Advertised: February 24, 2023
Applications Received: On April 7, 2023, SFPUC received applications from seven firms. Of the applicants, six firms were qualified. One was deemed non- responsive.
Applicants Final Rank
Johnson Controls, Inc. Qualified
Netronix Integration Qualified
Ojo Technology Inc. Qualified
RFI Enterprises, Inc. doing business as : RFI
Communications and Security Systems
Qualified
Agenda Title: Master As-Needed Security System Maintenance and Integration Services Commission Meeting Date: June 27, 2023
Siemens Industry, Inc. Qualified
Universal Protection Security Systems, L imited
Partnership doing business as Allied Universal
Technology Services
Qualified
Birdi Systems, Inc. ( doing business as : Birdi &
Associates, Inc.) was deemed non-responsive for failing to pass the Minimum Qualifications Application.
Not
Qualified
Environmental
Review:
Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. No work will commence under this contract until the proposed work is reviewed
and any appropriate
environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division waived the Local Business Enterprise subcontracting requirement for this Contract.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires construction services to furnish, install, repair, replace, integrate, and maintain functionality of security surveillance and access control equipment throughout the organization; and WHEREAS, On February 24, 2023, SFPUC advertised Contract No. PUC-0002 Master As-Needed Security System Maintenance and Integration Services; and WHEREAS, The Engineer’s Estimate is $10,000,000 for this as-needed work to provide security system inspection, maintenance, testing, and repair services on an if and as-needed basis; and WHEREAS, The Contract duration is five years; and
WHEREAS, On April 7, 2023, SFPUC received seven applications; and WHEREAS, Staff deemed one applicant non-responsive for failing to pass the Minimum Qualifications Application; and
WHEREAS, Staff determined that six of the applicant firms are responsible and qualified; and
WHEREAS, C ontract Monitoring Division waived the Local Business Enterprise subcontracting participation requirement for this Contract; and WHEREAS, Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and WHEREAS, Funds are available from operating, programmatic, and/or capital budgets from SFPUC enterprises and divisions; now, therefore, be it RESOLVED, That this Commission hereby awards Contract No s. PUC-0002.A, PUC- 0002.B, PUC-0002.C, PUC-0002.D, PUC-0002.E, and PUC-0002.F, Master As-Needed Security System Maintenance and Integration Services, each in the not-to-exceed amount of $10,000,000, and authorize a cumulative spending authority across all six agreements of $10,000,000, and for a duration of 1,827 consecutive calendar days , to the following responsible bidders: Johnson Controls, Inc.(PUC-0002.A.), Netronix Integration (PUC-0002.B.), Ojo Technology Inc . (PUC- 0002.C.), RFI Enterprises, Inc. doing business as : RFI Communications and Security Systems (PUC-0002.D.), Siemens Industry, Inc. (PUC-0002.E), and Universal Protection Security Systems, L imited Partnership doing business as Allied Universal Technology Services (PUC- 0002.F.).
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 27, 2023.
Secretary, Public Utilities Commission